Data Coordinator 2

Salary Grade

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $20.68 per hour, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Job Description

POSITION OBJECTIVE

The Research Coordinator supports the implementation and management of applied research and evaluation projects at the Center on Poverty and Community Development. This position coordinates day-to-day research activities across federally funded, foundation-funded, and community-partnered projects; ensures compliance with institutional and sponsor requirements; oversees data collection and management systems; and facilitates collaboration among faculty investigators, research staff, students, and external community and government partners. This role directly advances the Poverty Centers mission of producing rigorous, community-engaged research to inform policy and practice.

ESSENTIAL FUNCTIONS

• Prepare, submit, and manage IRB applications, amendments, continuing reviews, and all regulatory documentation to ensure ongoing compliance with Case Western Reserve University, federal, and sponsor requirements across multiple concurrent research studies. (20%)
• Manage research data collection, entry, cleaning, and quality assurance using approved platforms (e.g., REDCap); maintain data integrity and documentation standards; support reporting to sponsor systems such as ClinicalTrials.gov. (20%)
• Coordinate participant recruitment, informed consent, scheduling, and follow-up for community-based and institutional research studies in accordance with approved protocols. (20%)
• Serve as a primary liaison between faculty investigators, research staff, students, and external community partners and public agencies; facilitate ongoing communication and collaboration to support project goals. (15%)
• Support preparation of sponsor progress reports, abstracts, presentations, and manuscripts for peer-reviewed publication and national conferences; assist with audit readiness as needed. (10%)
• Maintain organized and audit-ready project records across all active studies; identify and support continuous improvement of research coordination processes and workflows. (10%)

NONESSENTIAL FUNCTIONS

• Assist with onboarding and orientation of new research staff or student workers as needed. (3%)
• Perform other duties as assigned. (2%)

CONTACTS

Department: Continuous contact with faculty investigators, research staff, and students to coordinate daily research activities, share project updates and compliance documentation.

University: Frequent contact with Case Western Reserve University IRB, Office of Research Administration, and other institutional offices to ensure regulatory compliance and sponsor reporting.

External: Regular contact with community partners, public agencies, federal sponsors, and foundation program officers to support project implementation and stakeholder engagement.

Students: Occasional contact to provide guidance for graduate and undergraduate research assistants participating in project activities.

SUPERVISORY RESPONSIBILITIES

This position does not carry direct supervisory authority. May provide informal guidance and task direction to student research assistants and volunteers.

QUALIFICATIONS

Experience: 2 or more years of experience supporting research or evaluation projects required. Experience with IRB submission processes and human subjects regulatory compliance required. Experience with research data management systems (e.g., REDCap) preferred. Experience working with community-based or applied social science research preferred.

Education: Bachelors degree required. Graduate coursework or degree in social work, public health, or a related field preferred.

REQUIRED SKILLS

• Demonstrated knowledge of human subjects research protections, IRB processes, and federal research compliance requirements.
• Proficiency in research data management, entry, and quality assurance using platforms such as REDCap or equivalent systems.
• Strong organizational skills with the ability to independently manage multiple concurrent projects, deadlines, and compliance timelines.
• Excellent written and verbal communication skills, including the ability to prepare regulatory documents, reports, and research manuscripts.
• Willingness to learn and work with artificial intelligence (AI) tools and technologies as applicable to research coordination and data management.
• Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of interest.
• Ability to meet consistent attendance requirements.
• Ability to interact with colleagues, supervisors, community partners, and external stakeholders face to face.

WORKING CONDITIONS

The position is primarily office-based within the Center on Poverty and Community Development. The role requires periodic travel to community partner sites, public agencies, and off-campus collaborator locations. Occasional evening or weekend availability may be required to accommodate community partner schedules or project deadlines. Standard office environment with no unusual physical demands or hazardous exposures. Occasional attendance at regional or national conferences for research dissemination may be expected.

Hybrid Eligibility

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

EEO Statement

Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

Reasonable Accommodations

Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.

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