CYO Assistant Athletic Administrator

Basic Functions:

· Develop and support a culture in CYO that animates the mission and values of Catholic Charities throughout all operations of the Catholic Youth Organization (CYO).

· Implement CYO athletic programs with primary responsibilities of governance, administration, finance, program management and Member services according to the CYO Charter and Bylaws.

Responsibilities:

· Ensure that CYO programs animate the mission and values of Catholic Charities, CYO and the Diocese of Cleveland.

· Develop and implement procedures that apply the CYO Charter and Bylaws into all program operations.

· Develop and implement effective administrative procedures for all CYO programs.

· Follow Catholic Charities system policies and administrative procedures in CYO.

· With direction, coordinate the recruitment, training, and administration of CYO contest site staff as needed, including commissioners, scorers, timers and site directors.

· With direction, coordinate CYO event site policies and protocols with CYO site personnel.

· With direction, administrate the use of Arbiter software for assigning and paying contest officials and assigners.

· With direction, implement CYO Incident Management system with the Membership & Communication Coordinator.

· With direction, organize and coordinate CYO Tournament Administration and Operations, including scheduling, sanctioned events and financial administration.

· Examine, analyze, and evaluate CYO program operations to identify goals for continuous growth and improvement.

· With direction, implement policies and protocols of Catholic Charities Risk Management Office pertaining to CYO.

· Work to form effective partnerships with Member leadership, Catholic Charities, and families to further the mission, values, and strategic priorities of all parties.

· Perform other duties as necessary or assigned to accomplish CYO and Catholic Charities priorities and objectives.

REQUIREMENTS:

· Combination of education and experience normally represented by an undergraduate degree in Sports Management, Human Services, Public or Business Administration, Pastoral Ministry or a related field.

· Five to seven years of fiscal, administrative and management experience in a faith based athletics program.

· Must have a current awareness and understanding of Catholic Church teachings related to family life and the ability to educate others about the teachings and practices of the Catholic Church in CYO.

· Must have good communication skills and an ability to relate to a wide variety of persons and organizations.

· Must have the ability to effectively manage competing tasks, priorities and resources in a timely manner.

· Must have good interpersonal communication skills.

· Must have the ability to work independently and maintain confidentiality and professional boundaries.

· Must be able to work on evenings and weekends to achieve CYO and Catholic Charities goals as needed.

· Good working knowledge of computers and Microsoft Office software and the ability to work in Arbiter software.

· Final applicant is required to be fingerprinted and to complete a background check.

Working Conditions and Physical Demands:

· Good working knowledge of computers and Microsoft Office software and the ability to work in Arbiter software.

· Final applicant is required to be fingerprinted and to complete a background check.

· Normal office environment;

· Travel throughout service area required;

· Frequent sitting, talking, active listening/hearing for interactions with staff, clients, coaches, parents, volunteers and performing computer based tasks at desk;

· Occasional standing and walking as required for long periods at events;

· Reading, writing and finger dexterity to manage correspondence, faxing, copying, answering phones, forms/documents, website, computer and files required on a frequent basis;

· Tasks require visual perception and discrimination for financial and material gifts and donations;

· Color distinction to produce visual website content on a frequent basis;

· Organizing and coordinating schedules; along with tracking donations

· Analyzing and interpreting data for required reports;

· Communicating with the public;

· Frequent use of computer and telephone/cell phone.

· Occasional lifting of work related equipment and supplies weighing between 1 – 10 pounds

Positions that may report to this position:

CYO Contest Assigners

CYO PT Commissioners (seasonal)