Customer Service Representative

JOB DESCRIPTION

Inside Sales Customer Service Specialist

San Diego, CA (Onsite)

Reports to: Sales Support Manager

FLSA Status: Full-Time Non-Exempt

Supervisory Responsibilities: None

Pay Range: $23-26 an hour

Position Overview 

The Inside Sales Specialist is a key member of the Inside Sales team at Westcoat, serving as a primary point of contact for customers and internal departments. This role is responsible for delivering exceptional customer service, supporting sales initiatives, and ensuring smooth communication across teams. The ideal candidate is proactive, organized, and passionate about creating a seamless customer experience.  

Location & Travel 

This position is based at our headquarters in San Diego, CA and is fully onsite. Occasional travel (up to 10%) may be required for training or to support sales-related events. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

Customer Engagement & Sales Support 

· Serve as the first point of contact for customers via phone, email, and walk-ins, providing prompt and professionalsupport. 

·      Build rapport with customers by delivering clear, responsive, and informative communication. 

·      Assist the Sales Team by maintaining and expanding the prospect database. 

·      Route qualified leads to appropriate sales executives for follow-up and closure. 

Sales Tools & CRM Management 

·      Process literature and cured sample requests: package, ship, and update CRM records accordingly. 

·      Support CRM initiatives including event list updates, opportunity pipeline tracking, and data mining. 

·      Provide backup support to the Orders and Logistics team with stock checks and shipping status updates. 

Office & Administrative Support 

·      Maintain front desk and phone coverage. 

·      Manage sample room inventory and related documentation. 

·      Perform data entry and administrative tasks to support the sales team. 

·      Ensure the office environment remains clean, organized, and presentable at all times.  

Training & Collaboration 

·      Participate in internal training sessions to deepen understanding of products, systems, and workflows. 

·      Collaborate with cross-functional teams to support Inside Sales initiatives. 

·      Perform other duties as assigned. 

Qualifications & Skills 

·      Customer Service Expertise:  Proven ability to deliver outstanding support across multiple channels. 

·      Sales Support Experience:  Minimum 2 years in B2B sales support or account management, preferably in the construction industry. 

·      Strong Communication: Excellent verbal and written communication skills. 

·      Tech Savvy: Proficient in CRM systems, Microsoft Office 365, and other sales tools. Fast and accurate typing. 

·      Organized & Goal-Oriented: Skilled in time management, prioritization, and achieving results. 

·      Team Player: Positive, energetic, and adaptable to a dynamic work environment. 

Note:
This job description is intended to provide a general overview of the position's duties and responsibilities and is not exhaustive. Duties, responsibilities, and requirements may change over time and may vary based on business needs. Employment with Westcoat Specialty Coating Systems is at-will, in accordance with California law, meaning either the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice.

This job description does not constitute a contract of employment, implied or otherwise. All employees are required to comply with company policies and procedures. This job description may be revised at any time at management's discretion. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.