Customer Care Associate - OB/GYN - Biltmore Campus

Mahec

  • Asheville, North Carolina
  • 4 days ago

    Highlights

    Any combination of education and experience equivalent to the following: High school diploma or equivalent, two years of relevant experience, orcomparable combined education and/or experience required. At MAHEC , we strive to equip all team members with Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive.

    Numbers & Facts

    LocationAsheville, North Carolina

    Description

    JOB SUMMARY:

    The Customer Care Associate will serve patients byassistingwith check-in and check-out responsibilities and appointment scheduling while providingan excellentpatient experience. 

    SPECIFIC RESPONSIBILITIES:

    • Check-in patients via phone or live

    • Updatepatientsdemographic and insurance information

    • Verify insurance as needed

    • Collect payments and reconcile cash drawers as assigned

    • Refer patients to financial advocates as needed

    • Prepare and provideappropriate patientpaperwork

    • Respond to walk-in patient needs

    • Monitor waiting room for delays

    • Check-out patients

    • Schedule appointments

    • Provide patients with clinical summary following visit

    • Coordinate interpreting services for patients

    • Reconcile appointments

    • Answer phones,checksvoicemails, monitors phone volume 

    • Collects and distributes mail

    • Scan and fax documents

    • Monitorsappropriate electronichealth record inbox and provides follow-up

    • Participatesin orientation ofnew staff

    • Float in between front desk and scheduling areas as needed

    • Provide satellite coverage as assigned

    • Participate in process improvement of new and existing workflows

    • Actively embraces and supports divisional and organizational initiatives

    • Participate in outreach initiatives, community events, and seasonal clinics

    KEY COMPETENCIES:

    • Communication Skills 

    Effectively and respectably communicate with other individuals, whether it be a colleague, patient, or patient’s family member and appropriatelyenumerateinformation in a manner easily understood by all parties. We dothistofoster a culture of understanding between all parties, especially in complex anddifficult situations, toultimately providethe best care possibletoour patients and their families.

    • Decision Making

    Ability to make the mostappropriate decisionin a givensituation and thentakingthe next steps to ensureappropriateandtimelycompletion. This requires conflict resolution skills, critical thinking skills, confidencein your ability to make the right decision in most situations. This also includesabilityto prioritize your workday appropriately to ensure the most important tasks are completed on time.

    • HealthCare Knowledge

    Having the drive to keep yourself abreast and up to date on the new breakthroughs in your area of expertise and communicating them to the rest of the team, as appropriate. This also includes keeping up with your licensure and yearly training requirements within yourareaexpertisealong with MAHEC’sorganizational training. Finally, the ability to apply the depth of knowledgemaintainedand gained through this process in real life scenarios asappropriate.

    • Interpersonal Skills 

    Showing the ability to meetdifficult situationswith grace, professionalism, and understanding. Within your area of expertise, showing respect and showing empathy where appropriate with your colleagues, patients, and their family at all times, even whenitsmost difficult to do so. This is done, in part, by effective listening, being your authentic self, showing responsibility and dependability, and being patient with others.

    • Organizational Values

    Adherence to MAHEC’s founding principles and incorporating them every day. This includes, among others, having integrity and accountability, reverence for other cultures andequitablepractices,abilityto manage change, and displaying a clear understanding of organizational dynamics. Doing these things creates a culture where people want to dothebest for each other and gives personal ownership towards the goal of helping people in their time of need.

    • Problem Solving 

    Having an analytical mind and ability to work autonomously to solve complex problems that may arise. The wherewithal to think logically through a difficult problem and come toan appropriate resolutionfor a given issue. This helps to drive continuous improvement by thinkingthroughwhere we can improve in a novel way. Measures success by understanding where we are currently and where we want to go and then applying thosenew ideasto affect positive change.

    SPECIFIED SKILLS

    COMPUTER

    • Advanced computer skills as related to working with medical office software program(s)
    • Experience with Electronic Health Records

    FOREIGN LANGUAGE

    • Ability to speak Spanish strongly preferred

    OTHER

    • Knowledge of medical office functions including business officework flows

    EDUCATION AND EXPERIENCE

    MINIMUM QUALIFICATIONS:

    • Any combination of education and experience equivalent to the following: High school diploma or equivalent, two years of relevant experience, orcomparable combined education and/or experience required.  

    PREFERRED QUALIFICATIONS:

    • Previousexperience in a medical office/clinical environment preferred.

    SCHEDULE:

    • Regular attendance on-site is an essential function of this position. Typical business hours are Monday – Friday, 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division);40 hoursper workweek; weekend, holiday, or evening coverage is occasionally. Work hours will need to be flexiblein order torespond to special work assignments, or evening activities, as requested by the team leader.

    COMPENSATION:

    $20/63/hour + MAHEC Total Rewards Package

    At MAHEC, we strive to equip all team members with Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive.

    MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.

    MAHEC does not provide employment-based US visa sponsorship, now or in the future. All new employees must provide valid, original I-9 documents on their first day of work.

    All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption.

    MAHEC Talent Management is located at 121 Hendersonville Road, Asheville, NC 28803. Equal Opportunity Employer.

    If you are interested in this role, and you have related experience and qualifications, we encourage you to apply or reach out to

    AskTalent@mahec.net

    for support in your job search process. You could be the talent we are seeking for this or other opportunities

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