CPW Commission Coordinator - Program Assistant II

CPW Commission Coordinator - Program Assistant II

Salary

$59,460.00 - $77,304.00 Annually

Location

Adams County, CO

Job Type

Full Time

Job Number

PMA 02213 09/26

Department

Department of Natural Resources

Division

Colorado Parks & Wildlife

Opening Date

09/29/2026

Closing Date

10/13/2026 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

6060 Broadway, Denver, CO 80216, USA

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Patrick Warnes patrick.warnes@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Hiring Pay Rate

Please note that all employees new to the State Personnel System are paid on a bi-weekly basis.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description
• Benefits
• Questions

Department Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today - and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado's natural resources for today - and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program.

COLORADO PARKS AND WILDLIFE

Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorados natural resources.

The Research, Policy and Planning branch supports implementation of Colorado Parks and Wildlife's mission through formulating public policy and conducting research. The branch establishes and maintains close working relationships with local, state, federal, and interstate governmental agencies, private wildlife/park agencies, constituent groups and other interested parties to facilitate their involvement in the development, modification, and implementation of the Division's Strategic Plan and programs.

Description of Job

The position exists to provide administrative and technical support to the Parks and Wildlife Commission (PWC) and the Assistant Director for the Policy and Planning branch. The Commission is statutorily responsible for licensing requirements and for the promulgation of rules, regulations, and orders concerning parks and wildlife programs. The Commission meets 8-12 times per calendar year, usually for two-day long meetings held in various locations throughout the state. These meetings are hybrid meetings providing access for both in-person and virtual attendees and this position works across CPW Sections and Units to provide information about commission meetings including planning, logistics, PWC agenda creation, material distribution, and coordination of meetings.

Coordination and facilitation of Commission Agendas and Meetings

Coordinates Commission meetings, including managing the process for scheduling and developing draft and final agendas, working with internal and external stakeholders to coordinate specific agenda item timing, and communicating with staff, commissioners, and the public about meeting agendas and other logistics. This includes all associated documentation and website changes needed for meetings to run efficiently. Uses judgment to establish Commission meeting agendas based on correspondence with staff, the Executive Management Team - including the Director of Colorado Parks and Wildlife - the Chair of the PWC and considers agenda item importance and timeliness to help determine agenda item placement (e.g., action items vs. information items; items needing to go through the rulemaking process, etc.). Manages the process for requests to speak during a PWC meeting from members of the public; communicates with presenters on behalf of CPW leadership and the Commission. Determines appropriate venues for meetings, negotiates and contracts for set up with hotel/meeting site for catering and equipment (e.g., microphones, recording equipment, etc.) needs. Assists CPW teams in the establishment of the Commission's annual calendar of public meetings and ensures meetings meet statutory requirements (e.g., hosting at least two meetings per year west of the continental divide) and ensuring dates do not conflict with major CPW events. This position also handles the arrangements and social events for meetings in coordination with Regional staff, helps set up and take down meeting technology, and assists staff through Zoom and Google Chat throughout meetings. Responsible for ensuring all Commission equipment and materials are brought to Commission meetings which includes towing the equipment trailer. This position also oversees and facilitates decision processes and voting during Commission meetings, corresponding with the Chair and other Commissioners, as well as CPW's Director and Policy team.

Operational and Financial Commission Cost-Center Management

The position functions independently when managing the cost center and overall operations for the PWC. This position serves as the point of contact for all Commission-related budget inquiries and budget related tasks and regularly works with Financial Services staff to process payments and ensure the Commission budget is managed appropriately. This position is responsible for the day-to-day financial and operational management of this cost center, ensuring travel, overall meeting costs, supplies, and other expenses do not exceed allocated budget in addition to ensuring that agency leadership is aware of issues and opportunities to facilitate timely and direct communication with Commission members. This position applies knowledge of CPW protocols and operations when resolving customer concerns, requests for information, and responding to constituents on behalf of the agency and/or Commission. Reviews, processes and approves all Commissioner reimbursements. Determines and ensures validity of reimbursement requests and purchases and ensures compliance with State Fiscal Rules, Division Administrative Directives and other directives (e.g., Out of State Travel). Ensures travel, overall meeting costs, supplies, and other expenses do not exceed allocated budget. Identifies and contracts vendors for audio support, catering, venues, etc. Manages financial data entry in CORE, SARA and One Card credit cards. Creates and maintains accounting reports and files as needed.

Commission Executive Level Support

The position provides technical and executive level support functions to the Parks and Wildlife Commission. Establishes processes to keep the official Commission meeting records (record meetings, take notes, establish official minutes, respond to Open Records requests, etc.) based on statutory requirements for operation of Commission. Determines what actions taken by the Commission are "official actions" for purposes of inclusion in official meeting minutes. Track and delegate requests from the CPW Commission, Director's Office, staff and other constituents. Manages communication sent to the Commission including but not limited to: routing Commissioner's, CPW Director, or other parties as appropriate to one another, maintaining records of correspondence while also ensuring concerns are addressed appropriately and in a timely manner. Uses judgment to determine those matters which require responding quickly to requests; and determine if the issue is politically sensitive and needs immediate attention. Also responds on behalf of the Commission in writing via e-mail or memo Commission requirements in order to ensure the public understands proper protocol for getting issues before the Commission. Assists in developing and coordinating New Commissioner Orientation and onboarding processes - including iPad use and travel reimbursements - for new Commissioners as outlined in Administrative Directives. The Commission Coordinator works closely with the Assistant Director of the Policy and Planning Branch to develop guidelines, work processes, and procedures to facilitate efficient, user-friendly, easily accessible forms and information for the staff and commissioners as needed. This position disseminates information about Commission meetings, policies and procedures and maintains updated information to commissioners and staff.

AD Executive Assistant Support

The individual in this role performs technical and executive assistant support functions for and regularly meets with the Assistant Director of the assigned branch. This role prepares a variety of documents including, reports, procedures and spreadsheets. Assists with other administrative tasks as needed.

Website Management & Other Duties as Assigned

This position is responsible for providing the information necessary to keep staff and constituents better informed about the development of policy and regulations by the Commission and how they are working to manage parks, wildlife and outdoor recreation programs administered by the agency by developing and maintaining the Commission website and Google Drive. This position is also responsible for management of the public website including but not limited to monthly Commission webpages, public notices of meetings, etc. This is a critical element to the Commission's ability to keep the public informed pursuant to all Open Meetings requirements and involves direct communication with the public associated with any additional information. This position is also responsible for management of the Commission's Google drive information.

Other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

At least five (5) years of professional work experience in an office support role, at least one year MUST have included experience supporting policy, regulations, boards and commissions, public involvement or planning work.

OR

Education and Experience:

A combination of related education and/or relevant experience in an office support role, at least one year MUST have included experience supporting policy, regulations, boards and commissions, public involvement or planning work equal to five (5) years.

Substitutions

• Appropriate education in business administration, public administration, program administration, natural resource management, biology, ecology, project management or other field of study related to the duties of this position may substitute for the required experience on a year-for-year basis but not the one year of specific experience.

Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated.

Class Code: PROGRAM ASSISTANT II

Preferred Qualifications

• Current or former State experience relevant to this position.
• The preferred candidate will have substantial and recent experience in progressively responsible positions relating to organization management and direct support of a professional staff.
• The outstanding candidate will have high proficiency in Microsoft Office Suite products (Word, Excel, PowerPoint), Adobe, and Google applications.
• The highly preferred candidate will also have excellent written, oral, interpersonal and team-related skills.
• High familiarity engaging different stakeholder groups and working with political appointees as well as the most effective ways (or methods) to do so.
• Strong ability to work independently and also contribute to a team.
• High familiarity with Commissions or Boards.
• Previous experience working in executive level management.

Required Competencies

• Strong written and oral communication skills including public speaking (or speaking in front of large audiences).

• Excellent organizational and time management skills with ability to manage multiple projects simultaneously.

• Strong interpersonal skills, including the ability to communicate through multiple mediums (e.g., email, phone, website, in person, etc.).

• Exceptional customer service and ability to develop and maintain professional relationships.

• High attention to detail.

• Ability to work independently and take initiative by using critical thinking and problem-solving skills to identify solutions for customer or program challenges.

• Being reliable and punctual.

• Ability to perform under pressure, meet deadlines and be adaptable to changing assignments.

• Experience with Microsoft Office and Google docs.

• Previous experience supporting executive level staff.

• Previous experience with travel planning.

Conditions of Employment

• State of Colorado residency is required at the time of application.

• Must possess and maintain a valid state of Colorado drivers license if operating a State vehicle.

• Travel is approximately 3 to 4 days/month (or every other month) all around the state of Colorado.

• Schedule is anticipated to be hybrid (3 days/week at work address and remainder working from home).

• Occasional evening and weekend work will be required.

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

• Pursuant to the DNR-120 Fleet and Driving Standards Administrative Directive, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid drivers license prior to driving any State-owned vehicle. To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:

• Have an assigned State fleet vehicle

• Are required to operate a vehicle as part of the position

• Utilize a State fleet vehicle as a pool vehicle

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Directors Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

• This recruitment may fill multiple vacancies at the same reporting level.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. We are committed to increasing a "Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a "Colorado for ALL" drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at dnr_hr_employeebenefits@state.co.us.

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnr_hr_employeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Toll-Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQs at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?

• Yes
• No

02

Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.

• I am not a current or former State of Colorado classified employee.
• I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).
• I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.

03

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position (if not applicable, please enter "N/A"):

04

Please confirm your availability to travel 3-4 days per month as outlined in the job posting.

• I understand and accept this condition of employment.

05

Please describe why youre interested in this position and working for Colorado Parks & Wildlife:

06

Please describe your familiarity with governmental procedures, Parks & Wildlife policies, regulations, and laws:

07

What strategies do you use to manage travel arrangements, ensuring efficiency and cost-effectiveness?

08

Please describe your previous executive and/or administrative support experience related to this position including how many staff you supported and what kind of travel or other support you provided.

09

Please select which range most accurately reflects your years of professional experience in an office administrative role supporting policy, regulations, boards and commissions, public involvement or planning work:

• 0 to less than 1 year
• 1 year but less than 2 years
• 2 years but less than 3 years
• 3 years but less than 4 years
• 4 years but less than 5 years
• 5 years but less than 6 years
• 6 years or more

10

Please briefly describe what methods of communication you have used to communicate complex processes or topics to different individuals groups and what worked and what did not work (and why)

11

Please briefly describe your demonstrated experience managing multiple projects simultaneously:

12

All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

• I acknowledge this receipt of this notice.

13

Please confirm that you are willing and able to meet the Conditions of Employment outlined in this announcement.

• Yes
• No

Required Question

Employer State of Colorado

Address See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website https://careers.colorado.gov/