Advertising Monitoring, Analysis Skills, Best Practices, Bid Analysis, Budget Management, Communication Skills, Contract Analysis, Contract Creation, Contract Management, Contract Review, Equipment Maintenance/Repair, IT Procurement, Information Technology & Information Systems, Institute for Supply Management (ISM), Interpersonal Skills, Interpret Regulations, Leadership, Maintain Compliance, Market Research, Microsoft Excel, Microsoft Outlook, Microsoft Word, Negotiation Skills, Operational Support, Organizational Skills, PC Software, Performance Analysis, Pricing, Problem Solving Skills, Process Management, Procurement Planning, Professional Services, Proposal Writing, Purchasing/Procurement, Regulations, Reporting Skills, Request for Information (RFI), Request for Proposals (RFP), Sourcing Strategy, Spreadsheets, Technical Operations, Technical Support, Time Management, Vendor/Supplier Evaluation, Vendor/Supplier Relations, Vendor/Supplier Selection
Minimum Qualifications
Bachelors degree. Minimum of five years of professional experience in the procurement of various goods and services, including equipment, supplies, and/or professional services and software; and the development, preparation, negotiation, administration, and review of contracts. Additional professional experience in the procurement of various goods and services, including equipment, supplies, and/or professional services and software; and the development, preparation, negotiation, administration, and review of contracts may substitute for the required education on a year-by-year basis. Professional Certification issued by the Institute for Supply Management (ISM) or the Universal Public Procurement Certification Council (UPPCC) is highly preferred.
Recruitment Notes
POSITION SUMMARY
The Contracts and Procurement officer is responsible for specialized, professional, and administrative procurement work with supervisory responsibility for the Clerk of the Court and Comptroller (COCC) of Miami-Dade County. This role involves the planning, organization, implementation, and administration of various COCC procurement and contracting processes; the purchase of goods and services; the preparation, award, monitoring and evaluation of contracts supporting various COCC operations, and information technology (IT) initiatives; and the procurement of IT related equipment, supplies, and professional services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Plan, coordinate, and ensure the timely and efficient acquisition of equipment, software, supplies, and services for the COCC through coordination of procurement processes, procedures, and criteria selection.
- Coordinate with all levels of COCC management to gather, analyze, summarize, and prepare recommendations on sourcing strategies, practices, and procedures.
- Perform market research on county, state, and cooperative contracts, market conditions, and new commodity solutions.
- Oversee the advertisement, evaluation, negotiation, and award of multiple solicitations.
- Draft Invitations to Bid, Requests to Qualify, Requests for Information, and Requests for Proposals.
- Draft, review, and analyze scopes of work for flexibility, type of contract language needed, vendor requirements, and other factors; determine whether the scope of work provides a basis for evaluation.
- Assist COCC staff with contract interpretation and dispute resolution.
- Prepare addenda and contract modifications.
- Assist in the coordination work with various COCC departments to facilitate the contracting process and project deliverables.
- Provide continuous review and oversight of contracts, including monitoring to ensure contract compliance and the collection of information for purposes of tracking vendor performance to ensure the proper performance of obligations by all parties.
- Prepare reports, spreadsheets, and written presentations as required.
- Conduct negotiations to obtain favorable terms and pricing.
- Provide budget planning assistance and specialized technical assistance during all phases of planned procurement projects.
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong leadership, organizational, and interpersonal skills.
- Strong analytical and problem-solving skills with the ability to independently think through complex problems and difficult decisions to identify effective solutions.
- Knowledge of procurement regulations, policies, procedures, and best practices.
- Knowledge of personal computer applications and software packages.
- Proficiency in Microsoft Excel, Word, Outlook.
- Knowledge of large-scale procurement methods, practices, and procedures.
- Ability to coordinate a variety of procurement processes and procedures to achieve departmental acquisition goals and objectives.
- Ability to develop formal terms and conditions for bid documents and Clerk agreements.
- Ability to read, understand and interpret rules, regulations and laws as they apply to purchasing and contracting.
- Ability to determine the best procurement approach given the commodity and make recommendations for alternate procurement methods as necessary.
- Ability to analyze vendor bids and make effective recommendations for approvals.
- Ability to communicate clearly, concisely, verbally, and in writing.
- Ability to establish and maintain effective working relationships with superiors, vendor representatives, and public officials.
- Ability to maintain confidentiality.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Work is primarily performed in office environment, with extended periods at a computer. May involve light lifting (up to 10 lbs.).
NOTE
This description is a representative summary of major job duties. Additional responsibilities may be assigned as necessary.
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Miami-Dade County Government