Court Processing Assistant I

Court Processing Assistant I

Salary

$43,441.69 - $52,803.71 Annually

Location

All Ventura County Court Locations, CA

Job Type

Full-Time Regular

Job Number

20261023-1113-YV

Unit

Various Departments

Opening Date

10/23/2026

Closing Date

11/13/2026 5:00 PM Pacific

• Description
• Benefits
• Questions

DEFINITION

Ventura Superior Court is accepting applications to fill a number of vacancies and to establish a list for future vacancies.

This is an entry level position, and applicants are not required to have Court experience.

Under general supervision, performs specialized clerical duties in support of Superior Court of California, County of Ventura operations; and performs related duties as required.

The Court Processing Assistant I is the entry level position designed for incumbents to gain knowledge, understand appropriate and necessary legal terminologies used within the court, and learn about the courts various functions and operations. Incumbents are expected to perform a variety of general clerical duties associated one segment of court operations while learning to apply specialized court/legal practices and procedures applicable to the assigned work unit/function/desk.

Incumbents in the CPA series typically rotate among various desk assignments in their assigned department for the purpose of training and development, as well as supporting the operational needs of the court to better serve the public and/or its clientele.

NOTE: Applicants with equivalent experience in a court environment in the state of California and possession of the knowledge, skills and abilities, may qualify for CPA II/III. Human Resources review is required.

TYPICAL DUTIES

• Follows oral and written directions and carries out instructions related to assigned tasks or other areas encountered during course of work.
• Frequently performs telephone and public counter duties.
• Frequently answers routine questions from members of the public regarding forms, court processes, procedures and rules, in person, by phone, or e-mail, without providing legal advice.
• Refers customers to appropriate court staff or appropriate services, when needed.
• Receives and examines legal documents for sufficiency, completeness, conformity, jurisdiction and/or validity before acceptance for processing or entry into the courts database system.
• Accesses databases and court case management systems to retrieve information.
• Accesses databases and court case management systems to enter or update information accurately, timely and efficiently.
• Completes a variety of routine forms, correspondences and other court documents.
• Opens sorts and distributes mail; sends and delivers faxes; delivers and retrieves court records, exhibits and documents to and from various courtrooms, court locations, storage locations, and/or departments.
• Images case documents; archives case files and exhibits; organizes, retrieves and purges files, documents and exhibits.
• Retrieves, organizes and maintains all exhibits submitted in evidence, including valuables and weapons.
• Uses tact and courtesy in dealing with the public, including sensitive and confidential situations, in person, by phone or by e-mail.
• Maintains confidentiality of court documents, information and records at all times.
• Depending on assignment, incumbent performs cashiering duties, such as counting money and making accurate change, and balancing cash drawer at the end of the shift.
• Establishes and maintains effective working relationships with judicial officers, court employees, members of the public and others encountered in the course of work.
• Performs back-up for other desks and provides support as related to this position, which may require travel to other court locations as needed.

MINIMUM REQUIREMENTS AND QUALIFICATIONS

Education: Completion of high school or its equivalent.

Level I: Any combination of experience, training or education equivalent to one (1) year of full-time experience working in an environment performing clerical duties, providing customer service and utilizing basic computer skills. Cash handling experience is desirable. Applicants must demonstrate possession of knowledge, skills and abilities required for this level.

Education Substitution:

Six (6) months of clerical experience may be substituted with completion of a training program from a recognized occupational training program in general office practices, accounting, business math, business education, bookkeeping or other closely related field that will provide the equivalent experience, or attainment of a related college degree from an institution recognized by the college/university systems in the United States.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Basic office practices and procedures.
• Filing practices and procedures.
• Practices, procedures and techniques applicable to both computerized and manual record keeping.
• Principles of basic customer service and telephone etiquette.
• Basic English usage, grammar, and spelling.
• Basic arithmetic functions.
• Basic cash handling practices.
• Telephone usage and etiquette.

Abilities:

• Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms and legal terms.
• Ability to perform official actions that require high attention to detail and application of code, rule and specific procedural requirements.
• Ability to prepare standardized forms accurately and efficiently.
• Ability to learn court methods, procedures, rules and legal terminology.
• Ability to read and understand court forms, and written instructions or procedures.
• Ability to verify original and required signatures on documents as required by applicable procedures.
• Ability to accurately code, index and file a high volume of official documents, in accordance with regulations and standard office procedures.
• Ability to perform basic mathematical calculations to count court fees and fines.
• Ability to properly record monetary transactions into the computer system, issue receipts, provide correct change and balance cash drawer.
• Ability to communicate clearly and effectively in English.
• Ability to speak, read and write in certain second language for certain assignments and, if required for the position, will be compensated in accordance with the courts bilingual incentive policy and applicable MOU provisions.
• Ability to alphabetize, spell and punctuate correctly, compose simple documents, proofread for accuracy to identify omissions and errors.
• Ability to learn to determine the sufficiency and accuracy of legal documents submitted for filing in assigned unit.
• Accurately process detailed alphabetical and numerical information.
• Ability to work cooperatively with the public, co-workers, supervisors, managers, justice partners, judicial officers.
• Ability to interact with people from diverse ethnic backgrounds and socio-economic status.
• Ability to understand and follow oral and written instructions.
• Ability to see well enough to read legal documents, written correspondence and computer screens.
• Ability to hear well enough to understand and respond to directions and inquiries in person and on the telephone often with competing background noises.

General Physical requirements:

• Ability to use a personal computer and its peripherals for extended periods of time.
• Ability to sit for extended periods of time.
• Ability to work in an environment that includes frequent interruptions and simultaneous attention to multiple tasks.
• Ability to grasp and/or manipulate files, binders, pieces of paper or small objects.
• Ability to prepare, review and inspect court records, documents or office equipment with ordinary visual acuity.
• Ability to use hands and arms for prolong period of time to perform writing, filing, document stamping and/or keyboarding.
• Ability to reaching at or above shoulder level.
• Ability to hear average or normal conversations, by phone or in person.
• Ability to speak verbally to convey detailed or important instructions or ideas, by phone or in person.
• Ability to work alone or closely with others.
• Frequently stand or walk part of the time with frequent bending, stooping, squatting, twisting, and reaching.
• May require movement throughout the courthouse delivering and/or retrieving forms, files, materials and information to and from other departments, including lifting file boxes, files or binders up to 20 lbs.
• Require pulling and pushing of a cart to move files or office materials throughout the court.

Physical requirements For Records and exhibits Department:

Depending on desk assignment, incumbent assigned to this unit may be required to:

• Provide counter and/or telephone duties that require sitting for an extended period of time.
• Daily driving court vehicle for mail delivery and pick-up if assigned to mail and courier desk. *
• Frequently carry, lift or move file boxes and other objects weighing up to 20 pounds to place them on a cart, for storage or purging.
• Frequent pulling and pushing of a cart to move files or other court related materials and exhibits to the courtrooms, storage locations or for purging.
• Frequently move throughout the courthouse to deliver and retrieve forms, files, file boxes, binders, exhibits, and materials by transporting them in a pushcart.
• Frequently stand, walk, bend, squat, stoop, reach, and/or kneel.
• Frequently climb ladders or step stools and work off elevated surfaces to reach for exhibits or case files.
• Current and valid California Drivers License is required for incumbents assigned to mail and courier desk.

Physical requirements for jury services Department:

• Ability to speak in public to provide jurors orientation.
• Push and pull chairs and tables back in place in the jurors waiting room in the beginning or at the end of each business day.

Work Environment:

• Shared office environment with varying degrees of hot and cold air and lighting condition.
• May be required to travel to other court or training locations.
• Must be able to traverse indoors and outdoors, over uneven surfaces and pavement in all types of weather.
• Constant interruptions and various office noises, with high volume of telephone and personal interaction.
• Ability to adapt to varying workstation or environment, such as basements and/or enclosed areas.
• Exposure to dust, copier and printer toners.

IMPORTANT RECRUITMENT INFORMATION

TO APPLY: Please visit our website at www.ventura.courts.ca.gov to submit an online application. This recruitment will close on Friday November 13, 2026, 5:00 p.m. PST.

APPLICATION EVALUATION: All applications received will be evaluated based on the requirements of the position. A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the next step of the screening and selection process. Those individuals who are invited to continue to the next step in the screening and selection process will be contacted via the email address they provided in their application.

WRITTEN ASSESSMENT: A job-related practical assessment will be administered. TBD

SELECTION INTERVIEW: The interviews may be consolidated into one process or expanded into multiple interviews contingent upon the size and quantity of the candidate pool. Following the evaluation of the applications, the most qualified candidates may be invited to an oral board panel interview or directly to the selection interview. If an oral board panel interview is conducted, top candidates from the oral board panel interview will be invited to the selection interview with the hiring executive and/or members of the court executive management team.TBD

PERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment, and the ability to work with others as a team and follow instructions.

CONDITIONS OF EMPLOYMENT: Working in any of the Ventura Superior Court facilities requires employees to be subject to security screening by security personnel who use a combination of walk-through and handheld screening devices.

BACKGROUND INVESTIGATION: Applicants may be subjected to a thorough background investigation, which may include personal and professional character references, inquiry into past employment, education, credit, criminal background and depending on the position, may include driving records. Please note that the pre-employment background process will include any interaction you may have from the application process through the time that you are provided a final offer of employment. Offer of employment may be rescinded at any time during the pre-employment background check process if the process determines that the applicant is not a good fit for the position.

In addition to your wages, the Superior Court of California, Superior Court of California, County of Ventura offers you an extensive benefits package, including:

• FLEXIBLE BENEFIT PROGRAM: You allocate the Court's non-taxable biweekly contribution among several benefit options, such as Medical, Dental and Vision benefits. Pre-tax Salary Reduction available if the costs for the benefits package you select exceed the Superior Court of California, County of Venturas contribution. This saves you taxes by lowering your taxable income. Cash added to your biweekly taxable pay, depending on the selection you have made.
• FLEXIBLE SPENDING ACCOUNTS: Increase your spending power by reimbursing you with pre-taxed dollars for IRS approved dependent care and health care expenses.
• ANNUAL LEAVE: Annual leave is earned according to policy and guideline set forth by the court.
• DEFERRED COMPENSATION PROGRAM: 401(k) and 457 Deferred Comp programs are available to eligible employees.
• RETIREMENT
• REFER TO BENEFITS HANDBOOK FOR MORE INFORMATION:
• 2026 Benefits Guide
• 2026 Flex Cash Summary - SEIU
• Employee Benefits Summary Represented Employees

This summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this summary. Please refer to Plan Brochures and Memorandum of Agreement or Resolution for details.

01

Do you have at least 6 months worth of work experience in an office environment?

• Yes
• No

02

Check the education level that applies to you:

• Completion of High School
• College Level Education or Degree

03

Describe your office work experience that you have performed that qualified you for this recruitment?

Required Question

Employer Superior Court of California, County of Ventura

Address 800 South Victoria Avenue, Hall of Justice

Mailing Address: PO Box 6489

Ventura, California, 93009-6489

Phone (805) 289-8500

Website http://www.ventura.courts.ca.gov/careers.html