Court Operations Associate, Wright County, Criminal Division

The Tenth Judicial District, which includes eight counties in the Northern Suburbs of the Twin Cities Metro Area, is seeking qualified applicants for two (2) full-time Court Operations Associates to join the Wright County Court Administration team for the Criminal/Juvenile Delinquency division in Buffalo, MN.

The Court Operations Associate position is a fast paced, highly detail oriented position with a variety of responsibilities such as performing advanced clerical work, providing customer service, working in the courtroom and ensuring compliance with applicable court rules, policies, and standards to achieve an impartial, accessible, fair, and timely system of justice. This position will work directly with the public, judges, and other court employees by processing Criminal/Juvenile Delinquency case types. Duties require the application of independent judgement and the interpretation of established laws, policies, procedures, regulations based on training and knowledge gained through experience on the job.

EXAMPLES OF JOB DUTIES:

Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed.

• Independently performs clerical court work relating to criminal and juvenile delinquency case processing on the Minnesota Court Information System (MNCIS), Microsoft Office, electronic File and Serve, SharePoint and other related computer systems. This includes processing filings, including but not limited to, initial and subsequent filings, assigning cases to judges, setting hearings, and sending notices.
• Perform courtroom clerking and/or clerical duties in the courtroom while court is in session, record minutes, produce orders and update hearing outcomes in the Minnesota Case Information System (MNCIS). Schedule and maintain court calendars.
• Assist customers with requests, questions/inquiries relative to court policies, information, procedures, and financial transactions at the counter and by telephone in a courteous manner across all lines of business.
• Issues receipts for payment of court fees and fines; responsible for managing and balancing his/her individual till.
• Work in a team environment that promotes collaboration in reaching a common goal.
• Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures.
• Utilizes applicable technology (i.e., operating and information systems and/or programs) and office equipment to perform and complete work assignments.
• Review legal documents, determine processing required and takes necessary action in accordance with court rules and procedures.
• Assist attorneys, judicial staff, law enforcement, and representatives from the outside agencies.
• Administrative duties as assigned.

TYPICAL QUALIFICATIONS:

Minimum Education Requirements: Any combination of training and work experience which indicates possession of the knowledge, abilities, and skills listed below.

• Possession of a high school diploma or equivalent, and at least one (1) year of relevant job experience. Additional education may substitute for experience.

Minimum Knowledge, Skill and Ability Requirements

• Knowledge of court procedures and policies, laws, legal terminology and legal factors pertaining to the court or ability to learn.
• Exceptional customer service and interpersonal skills, including ability to navigate difficult situations and resolve conflict in a respectful and courteous manner.
• Knowledge of the organization, operation, function, and jurisdiction of the court.
• Knowledge of basic arithmetic.
• Knowledge of modern office practices and procedures.
• Skill in the operation of a personal computer, including electronic case management system and related applications and equipment. Skill in using video conferencing platforms.
• Ability to establish and maintain effective working relationships with others within and outside of the Judicial Branch.
• Ability to prioritize work in a fast-paced environment.
• Ability to communicate effectively, both orally and in writing.
• Ability to remain flexible and adaptable to change including assignments, procedures, and new initiatives.
• Ability to make independent judgments and decisions.
• Ability to work within a team to meet common goals.
• Must have a reliable attendance and punctuality record.
• Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes.
• Ability to read and interpret legal documents of varying types and complexity and apply knowledge of specific laws, statutes, rules, policies, and procedures related to the area of assignment.
• Ability to maintain an accurate record filing system.
• Ability to understand and follow oral and written instructions

SUPPLEMENTAL INFORMATION:

• This AFSCME-represented position is located in the Wright County Justice Center at 3700 Braddock Ave. Buffalo, MN 55313, with the possibility of a hybrid work environment.
• This position is non-exempt under the Fair Labor Standards Act.
• Work is performed primarily in an office-setting, a public counter and/or in a courtroom.
• Core business hours are Monday-Friday, 8:00am-4:30pm. Initial days off: Saturday, Sunday, and Court Designated Holidays.

Why Work for Us?

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.

Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 10thDistrictHumanResources@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

Internal Applicants

If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.