County Judicial Assistant (Lee County)

County Judicial Assistant (Lee County)

Salary

$45,949.20 Annually

Location

Lee County Justice Center, 1700 Monroe Street, Fort Myers, FL 33901, FL

Job Type

Full time FTE 1.0

Job Number

AOC01464

Department

Judicial

Division

Judicial County

Opening Date

11/02/2026

Closing Date

11/13/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Description

WHY SHOULD YOU APPLY TO THE ADMINISTRATIVE OFFICE OF THE COURTS FOR THE 20TH JUDICIAL CIRCUIT?

• Great working environment
• Competitive Benefits Package
• Paid Time Off (Vacation and Sick)
• Public Service Loan Forgiveness Qualifying Employer
• Tuition Assistance
• Paid Holidays
• Retirement Plan Options
• 457 Deferred Compensation Plans

SUMMARY

This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a County Court Judge. A person assigned a position in this class is required to have a working knowledge of County Court (including civil traffic, criminal traffic, domestic violence, misdemeanor, small claims and county court) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, Court Administration, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding county court procedure and policy. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a County Court Judge.

Primary responsibilities of a County Judicial Assistant include the following: (1) Managing the judges calendar, (2) Prepare, review and monitor reports and cases to insure compliance, (3) Receptionist duties, and (4) Other duties as assigned.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

(1) Managing the judges calendar

• Coordinate and schedule pre-trial hearings, trials, conferences, and committees
• Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times
• Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks

(2) Prepare, review and monitor reports and cases to insure compliance

• Review for time standards compliance and prepare reports concerning this data
• Request files from Clerks Office, and review for accuracy, format compliance, and completeness before scheduling hearings
• Monitor status of cases assigned to judge

(3) Receptionist duties

• Provide quality service to internal and external customers by providing prompt and accurate case information, document preparation, and customer contact
• Act as judges liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy

(4) Other duties as assigned

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• Court procedures and understanding of basic legal terminology
• Spelling and grammar
• Good listening skills
• Microsoft Office software applications and Windows
• Office equipment

Ability to:

• Represent Judge in a professional and positive manner
• Handle matters with integrity and confidentiality
• Work with minimal supervision and recognize and establish work priorities
• Communicate clearly both verbally and in writing
• Read, analyze and interpret detailed instructions, correspondence, and memos
• Handle emotionally upset, and demanding individuals with courtesy and patience
• Concentrate and perform job duties in a stressful working environment
• Organize and coordinate various individuals and/or groups on the court calendar
• Transcribe from dictation equipment
• Efficiently operate a computer and utilize Microsoft Office Suite and various other software programs and databases
• Type 35 correct words per minute
• Travel throughout the 20th Circuit for coverage and/or training as assigned

Supplemental Information

EDUCATION and/or EXPERIENCE

• High School Diploma or GED, and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field.
• Four years of responsible experience as a legal secretary or paralegal.
• Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.

CERTIFICATES, LICENSES, REGISTRATIONS

None

SUPERVISORY RESPONSIBILITIES

None

At the Administrative Offices of the Courts, 20th Judicial Circuit, we know that our employees are our most valuable asset. Your work and dedication allows us to perform at the highest levels of our court performance standards. Because of this, our employee benefits package is a top priority. The benefits we offer at the AOC help to ensure that you and your family will maintain your health and financial security while serving our communities. State Funded - JA HealthVisionDentalBasic Life AD&DOptional LifeAetna HMO or BCBS PPOHumanaMultiple Plans Available From:MetLifeMetLifeEmployee Paid Monthly PremiumsAmeritas100% Employer Paid- Automatically enrolled in $25,000 Basic Life policy for all F/T Employees. Employee paid premium rates vary based on coverage levels and age. (1x to 5x annual salary - $500,000 max) Available to Employee, Spouse and Child(ren). Employee (EE) Only$ 8.34$ 6.96MetlifeEE + Spouse

$ 13.74Sun FinanicalEE + Child(ren)

$ 13.60HumanaEE + Family$ 30.00$ 21.36CignaShort-Term DisabilityLong-Term DisabilityPaid Leave Bi-Weekly AccrualsPaid HolidaysMonthly Accruals in HoursState Group InsuranceLife SolutionsYears of Service0 to 55 to 1010+Paid Holidays Per Year + Any Holidays Designated by the Chief Judge100% Employer Paid - Coverage effective from date of appointment to eligible position. Benefits are paid up to a maximum of 364 days for the period of total disability. Rules and restrictions apply. Employee paid premium rates vary based on coverage level, salary and age. 50%, 40% or 25% coverage levels available.Annual8.66710.83313Sick8.6678.6678.667PersonalOne day granted each yearPersonal Holiday available after the completion of Six(6) months of continous state service. After that, one (1) Personal Holiday is granted each fiscal year (July 1 - June 30)Florida Retirement System (FRS)457 Deferred CompensationState Tuition WaiverEmployee Assistance ProgramFull-time employees are eligible for regular FRS membership. Contribution Rates are set by law. Employees may enroll in the Pension Plan or the Investment Plan. Employee Pre-Tax Contribution is mandated by the State of Florida.Full-time employees may contribute up to $19,000 per year or $25,000 if qualify for catch-up. Contribution minimum is $10.00 per pay. Six (6) plans are offered: Voya, Valic, Charles Schwab, Nationwide, T. Rowe Price & Empower.Full-time employees are eligible to have tuition and fees waived at state university and state colleges for up to six (6) credit hours per semester on a space-available basis. The tuition waiver program allows up to eighteen (18) credit hours per calendar year.100% Employer Paid - Provides confidential counseling services that can help you and your dependents cope with a variety of issues. Includes free access to resources on topics of stress, depression, debt, retirement, legal support and more. Acentra 1-833-746-8337 www.MyLifeExpert.comEmployee Contribution3.00%Employer ContributionVaries - Based on FRS ClassVisit Website for More Infowww.myfrs.comSupplemental Insurance Available from Colonial Life Insurance, AFLAC, Cigna and New EraAccidentEmployee Paid Premiums Vary. Based on Vendor, Individual Plans, Coverage Levels and Employees Age.CancerHospitalizationIntensive Care HospitalizationPlease note that this is a snapshot of our benefits package. Detailed benefits, rules and enrollment information can be viewed at www.mybenefits.myflorida.com

01

Please type your First & Last Name below.

02

The information provided in your application must support your selected answers in the supplemental questions, which may be used as a scored evaluation of your knowledge, skills and experience. The information you provide will be verified and documentation may be required. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the selection recommendation committee. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See Resume" or "N/A" is not an acceptable answer to the questions.

• Yes, I understand and agree
• No, I do not agree

03

Which best describes your highest level of education?

• High School or GED
• Vocational Certificate
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctoral Degree
• None of the above

04

If you received a High School Diploma or GED and/or have completed two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field; please specify degree/diploma and major/minor areas of study. *Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.

05

Do you have professional working experience in civil law? If so, please describe in detail where and how you acquired this experience. If you do not have this experience, please respond with Does not apply.

06

How many years of responsible experience as a legal secretary or paralegal do you have?

• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five or more years
• No experience

07

If you indicated having four or more years of responsible experience as a legal secretary or paralegal, please describe in detail how you acquired this experience. The information provided must also be reflected in your application. If you do not have this experience, please indicate Does Not Apply.

08

Do you have working knowledge of court procedures and an understanding of basic legal terminology?

• Yes
• No

09

If you indicated having working knowledge of court procedures and an understanding of basic legal terminology; please describe in detail how you acquired this knowledge. The information provided must also be reflected in your application. If you do not have this knowledge, please indicate Does Not Apply.

10

Do you have experience in preparing and assisting in the drafting of orders and memorandums?

• Yes
• No

11

If you indicated having experience in preparing and assisting in the drafting of orders and memorandums, please describe in detail how you acquired this experience. The information provided must also be reflected in your application. If you do not have this experience, please indicate Does Not Apply.

12

Do you have experience in court scheduling?

• Yes
• No

13

If you indicated having experience in court scheduling, please describe in detail how you acquired this experience. The information provided must also be reflected in your application. If you do not have this experience, please indicate Does Not Apply.

14

Do you have the ability to type a minimum of 35 correct words per minute (cwpm) with or without an accommodation? *ADA accommodation requests may be made by contacting the Chief of Personnel Services at 239-533-1705 or by sending an email to HumanResources@ca.cjis20.org to make the applicable request within a reasonable amount of time which would allow for such request to be considered prior to the scheduled event.

• Yes
• No

15

Travel to courts throughout the Twentieth Judicial Circuit for coverage and/or training as assigned is required. Are you willing and able to travel throughout the five county (Charlotte, Collier, Glades, Hendry, Lee) circuit as needed?

• Yes
• No

16

What computer programs and databases are you proficient in? Please check all that apply.

• Smartbench
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• None of the above

17

How did you come across this job opportunity? (e.g. GovernmentJobs.com, Indeed, Naples Daily News, News-Press, Charlotte Sun, Craigs List, DICE, Social Media, etc.)

Required Question

Employer Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts

Address AOC Human Resources, Rm 201, Justice Center Annex

1700 Monroe Street

Fort Myers, Florida, 33901

Phone 239-533-1710

239-533-1705

Website http://www.ca.cjis20.org