Position Summary
The Counseling Secretary/Registrar provides administrative support to the Middle School Counseling department and serves as the school''s registrar. Responsibilities include maintaining student records, supporting scheduling, coordinating student enrollment and withdrawal, communicating with families and community agencies, and assisting with student transition processes. This position requires strong organizational skills, discretion, and a student-centered approach.
Essential Duties and Responsibilities
- Student Records and Information Management
- Maintain accurate student information, enrollment records, and cumulative files in accordance with district procedures and applicable laws.
- Process student records requests, transfers, and other required documentation.
- Generate reports and provide student information to authorized staff and agencies as needed.
- Scheduling and Student Support
- Assist with the development and maintenance of the master schedule, student schedules, class rosters, and schedule changes.
- Assign and maintain student locker assignments and combinations.
- Support new student registration, orientation, and transition activities, including incoming fifth-grade students.
- Counseling Office Support
- Answer phones, greet visitors, manage calendars, schedule appointments, and prepare correspondence.
- Provide administrative support to counselors and maintain confidentiality when handling sensitive student and family information.
- Coordinate communication and scheduling with outside agencies and community resources as directed by counselors.
- Student Enrollment and Withdrawal
- Process new student registrations, withdrawals, and transfers, ensuring required documentation is completed.
- Coordinate the collection and transfer of student records and communicate enrollment changes to appropriate staff.
- Welcome new students and families and assist with schedules, locker assignments, tours, and introductions.
- Giving Tree Program Coordination
- Coordinate the school''s annual Giving Tree program, including confidentially identifying participating families, communicating with donors, tracking gifts, and organizing gift distribution.
- Other Duties
- Perform other duties as assigned to support the effective operation of the counseling department and school.
Salary: $17.25 - $24.29 Hours: 8 hours per day/215 Days