Counseling Department Administrative Assistant

id='p3411_'>Counseling Department Administrative Assistant JobID: 3411

Position Type:

Secretarial/Clerical

Date Posted:

8/5/2026

Location:

Sartell High School

Date Available:

26-27 school year

Additional Information: Show/Hide

Counseling Department Administrative Assistant - Sartell High School

Position starts: 26-27 school year

Position Purpose

Under the direct supervision of the high school counselors to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements. The Secretary to the counseling office is responsible to provide receptionist and administrative clerical support to the department and to coordinate activities within the department so that functions, responsibilities, and objectives are achieved.

Essential Functions:

• Composes documents (e.g., correspondence, bulletins, reports) for staff for the purpose of requesting or providing information, confirming events, etc.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Assists in coordinating Department activities and functional responsibilities related to subject areas over which the Department has oversight.
• Attends Department and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in maintaining the daily/weekly/monthly calendar of the Department for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling department events and activities, and maintaining calendar of department events
• Assists in overseeing workload of the Department for the purpose of maximizing efficiency and meeting operational requirements.
• Assists in the class scheduling process for students
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Answers telephone calls, and provide information and assistance to callers.
• Serves as liaison with outside organizations related to department activities and work.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical qualifications would be equivalent to:

• Graduation from high school.
• Some speed writing skills desirable.
• Successful experience with office management preferred.

Work Hours:

This is an 8 hour/day, 202 day/year position. The days will be spread out over a 12-month calendar, requiring a consistent work schedule throughout the summer which is set by the Principal.

How to Apply:

Please complete the online application at https://www.applitrack.com/sartell/onlineapp/default.asp and include: resume, cover Letter and 2 current letters of recommendation. Incomplete applications will not be considered. Paper applications will not be accepted. We anticipate a large volume of applications. If we are interested in your application, we will contact you for an interview by phone or email. No phone calls please.

Salary:

Internal: Range V, starting at $24.39/hr.

Application Deadline:

Internal- 8/11/26, External- open until filled

Final job offer is contingent upon a criminal background check and board approval.

FLSA Status: Non-exempt