Cost Representative

Cost Representative

JOB-10048048

Anticipated Start Date

November 30, 2026

Location

Taylor, TX

Type of Employment

Contract to Hire

Job Summary

The Cost Representative will be responsible for coordinating and executing daily financial and administrative activities supporting Infra Technology operational expenses (OPEX).

This position will serve as the central point of contact for cost-related requests and communications across all Infra departments, ensuring timely processing of POs, invoices, budget approvals, forecast updates, and financial documentation.

The successful candidate will work closely with operating departments to collect spending requirements, coordinate budget availability and approvals, monitor transaction status, resolve processing issues, and maintain accurate cost records.

The primary objective is to ensure smooth execution of Infra cost management processes, strengthen communication and accountability across departments, and provide reliable operational support to the Infra Cost Management team.

Job Description

A. Purchase Order (PO) Request Management

• Coordinate and process PO requests for Infra OPEX and tool hook-up activities.
• Work directly with operating departments to collect required information, supporting documentation, quotations, and approvals.
• Verify budget availability and ensure requests follow established approval workflows and procurement policies.
• Track PO creation, approval status, issuance, modifications, and closures.
• Coordinate with Procurement and Finance to resolve PO-related issues and process delays.
• Maintain an organized tracking system for all open and completed PO requests.

B. Invoice Processing & Payment Coordination

• Coordinate invoice submissions for Infra departments, ensuring accurate and timely processing.
• Verify invoice documentation against approved POs, contracts, and supporting records.
• Follow up with vendors, operating departments, Procurement, and Accounts Payable on pending or rejected invoices.
• Track invoice status, payment progress, discrepancies, and outstanding issues.
• Ensure invoices are submitted within required timelines to support accurate financial reporting and prevent payment delays.
• Maintain invoice records and support documentation for audit and reference purposes.

C. Budget Coordination & Forecasting Support

• Work directly with Infra operating departments to collect monthly and quarterly spending forecasts.
• Coordinate forecast submissions, updates, and supporting information from department representatives.
• Consolidate forecast information and communicate changes to the Cost Engineer and Cost Management team.
• Follow up with departments regarding forecast gaps, missing information, and unusual spending changes.
• Track budget utilization, open commitments, pending POs, and remaining budget.
• Support monthly and annual budget planning activities by coordinating required information and submissions.

D. Budget Approvals & Financial Coordination

• Coordinate budget approval requests for Infra operational expenditures and tool hook-up activities.
• Route requests through the appropriate approval channels and follow up to ensure timely completion.
• Verify that required approvals and supporting documentation are obtained before PO processing.
• Communicate approval status, pending actions, and budget constraints to requesting departments.
• Maintain approval records and tracking logs to ensure visibility and compliance with established processes.
• Escalate delayed approvals, missing documentation, and potential budget issues to the appropriate Cost Management representatives.

E. Department Support & Primary Point of Contact

• Serve as the primary point of contact for all cost-related operational requests across Infra departments.
• Provide day-to-day support and guidance on PO requests, invoice submissions, budget approvals, and forecast requirements.
• Establish consistent communication channels between Infra departments, Cost Management, Finance, and Procurement.
• Proactively communicate process updates, deadlines, pending actions, and outstanding financial requirements.
• Coordinate follow-ups with department representatives to ensure timely completion of cost-related activities.
• Help standardize cost administration processes and ensure consistent execution across all Infra departments.

F. Cost Tracking & Administrative Reporting

• Maintain centralized trackers for POs, invoices, approvals, commitments, and forecast submissions.
• Prepare routine status reports highlighting pending requests, processing delays, and outstanding actions.
• Monitor transaction completeness and ensure financial records are properly maintained.
• Support monthly closing activities, including accrual documentation and invoice status verification.
• Provide updated transaction information to the Cost Engineer and Data Analyst for financial reporting and analysis.
• Maintain organized electronic records to support audits, internal reviews, and financial controls.

Skills Required

• Minimum 2–3 years of experience in administrative coordination, purchasing, procurement, accounts payable, financial operations, or project administration.
• Experience processing purchase orders, invoices, and financial documentation.
• Experience coordinating budget approvals, tracking expenditures, and maintaining financial records.
• Proficiency in Microsoft Excel, including spreadsheets, data tracking, and reporting.
• Strong customer service mindset with a proactive approach to problem-solving.

Technical Knowledge & Skills

• Basic understanding of purchasing, procurement, invoice processing, and accounts payable procedures.
• Knowledge of purchase order workflows, budget approvals, invoice requirements, and financial documentation.
• Understanding of budget tracking, spending commitments, forecasting coordination, and accrual processes.
• Ability to maintain accurate financial trackers, transaction records, and administrative databases.
• Familiarity with financial controls, procurement policies, and approval workflows.

Administrative & Operational Abilities

• Strong organizational skills with the ability to manage multiple requests and deadlines simultaneously.
• High attention to detail to ensure accuracy of PO requests, invoices, approvals, and financial records.
• Ability to proactively follow up on outstanding requests and drive timely completion of administrative processes.
• Ability to coordinate with multiple departments and serve as a reliable central point of contact.
• Strong ownership and accountability for assigned activities and deliverables.
• Ability to identify process bottlenecks and recommend improvements.

Communication & Collaboration Skills

• Excellent verbal and written communication skills.
• Strong customer service and stakeholder management capabilities.
• Ability to communicate effectively with engineers, department managers, Finance, Procurement, vendors, and contractors.
• Ability to clearly communicate process requirements, pending approvals, deadlines, and outstanding actions.
• Professionalism and ability to handle sensitive financial and business information.

Software & Tools

• Microsoft Excel: PO tracking, invoice logs, budget trackers, and forecast consolidation.
• Microsoft Outlook / Teams: Department coordination, communication, and follow-ups.
• Microsoft PowerPoint: Basic reporting and management presentations.
• SAP / ERP Systems: PO requests, invoice tracking, budget inquiries, and financial transactions.
• SharePoint / Document Management Systems: Financial documentation and record keeping.
• Familiarity with Power BI or other reporting tools is a plus.

Education/Training/Certifications

• Associate's or bachelor’s degree in business administration, Accounting, Finance, Supply Chain Management, or a related field. Equivalent relevant experience may be considered.

Additional Requirements

• 1^st Shift Monday - Friday
• Able to pass a pre-employment background check and drug screening

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.