Cost Accounting Manager

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!   We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE

Responsible for overseeing and managing the efficient, accurate, and timely processing of all accounts payable, intercompany, and allocated cost transactions for the organization. This role leads a team of accounts payable professionals and ensures all invoices and transactions are recorded in accordance with GAAP, payments are processed accurately and within established timelines, and all activities comply with company policies, procedures, and funding requirements outlined in management service agreements. The Cost Accounting Manager develops and maintains effective internal controls, policies, and procedures; drives continuous process improvements; leverages technology to enhance departmental efficiency and accuracy; and applies best business practices to support operational excellence and financial integrity. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

Accounting:

• Prepares journal entries, including required workpapers for support, in compliance with GAAP and established accounting policies and procedures.
• Organizes and coordinates the posting of entries to the general and subsidiary ledgers to maintain a timely close process.
• Reviews the general ledger trial balance accounts and activity monthly for accuracy and reasonableness.
• Coordinates the monthly closing of the payables, purchasing and inventory modules in the ERP system.
• Responsible for understanding cash funding requirements by company to ensure payments are made by the appropriate company.
• Identifies and prepares accurate monthly and year-end accruals within required deadlines.
• Responsible for understanding the systemic supply chain workflow and related journal entries posted by the system.
• Responsible for understanding and recording adjusting entries related to system processing errors.
• Responsible for understanding systemic balances and related reports to ensure the subsidiary detail is accurate and items (inventory and non-inventory PO lines) are properly cleared in a timely manner.
• Responsible for understanding the company’s virtual card program to include policies, banking website, workflow, and related accounting entries.
• Prepares and performs weekly invoice register review to ensure integrity of data entry and proper coding prior to processing payment.
• Ensures correcting entries are recorded in compliance with department policies and procedures to maintain system integrity and allow for data analysis.
• Calculates weighted average unit cost in conjunction with review of invoice price variance reports.
• Develops and generates reports measuring productivity and compliance with department standards; analyze the data to determine appropriate actions to continue to move the department forward.

Reconciling

• Prepares weekly and/or monthly complete and accurate reconciliation of intercompany fundings in accordance with company agreements and accounting policies.
• Oversees the monthly reconciliation of accounts payable, purchasing and inventory related sub-ledgers to the general ledger.
• Reviews and analyzes AP aging reports and vendor statements to identify and resolve discrepancies.
• Reconciles unsettled virtual card and credit card transactions with the company’s bank.
• Reconciles accounts as assigned in accordance with department’s policies.

Taxes

• Ensures accurate application of sales and use tax to vendor invoices in accordance with applicable state and local tax laws.
• Ensures sales and use tax filings and payments are made in accordance with applicable state and local tax laws.
• Collaborates with Tax Accountant to prepare private letter rulings for sales and uses tax applicability.
• Coordinates and ensures accurate and timely processing of all company 1099s.     

Accounts Payable

• Oversees daily operations of the accounts payable department.
• Manages, trains and develops accounts payable technicians and staff accountant
• Ensures all invoices are coded correctly and payments are made within payment terms to support GAAP financials, Enterprise Accounting Reporting initiatives and compliance with various management service agreements.
• Monitors the AP aging report and invoice on hold report to ensure timely and accurate payment of obligations, including proper company obligation based on a solid understanding of intercompany relationships and contracts.
• Completes vendor verification, setup and maintenance in all relative computer systems.
• Identifies, develops and maintains internal controls and procedures related to accounts payable.
• Administers Procurement and Fund Card programs.

Other

• Assists with internal and external audits by providing accurate schedules, reports, and supporting documentation.
• Ensures proper internal controls are developed and maintained within areas of responsibility and other areas impacted by department.
• Develops and documents, in accordance with department policy, Statements of Position using established accounting principles, theories, concepts and practices.
• Recommends and implements process improvements to increase efficiency and accuracy.
• Collaborates with procurement and other departments to improve invoice and payment processing to resolve issues.
• Provides ongoing training to administrative and operational staff.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Regular and dependable attendance.
• Follows the core competencies set forth by the Company, which are available for review on ARC SharePoint.

OTHER DUTIES AND RESPONSIBILITIES

• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required:

• Three (3) or more years of experience in a supervisory or management role.
• High School diploma or equivalent. Bachelor’s degree in accounting, Finance, Business Administration or related field with five (5) or more years of experience in the complete procurement to pay cycle, coding, cost accounting, GAAP accounting practices, intercompany transactions, integration of related activity into the financial statements, reconciliation preparation and resolution of identified discrepancies, and payables best practices. Relevant work experience may be substituted for a Bachelor’s Degree on a year to year basis.

Preferred: Experience with ERP systems (Oracle preferred), and experience working in a multi-specialty physician practice.  

Knowledge, Skills and Abilities

• Strong working knowledge and experience with building complex spreadsheets in Microsoft Excel and Access
• Strong knowledge of accounting principles, practices, concepts, policies and procedures.
• Thorough understanding and application of supply chain (Accounts Payable, Purchasing and Inventory) knowledge.
• Demonstrates and communicates complete understanding of accounts payable functions and systems utilized.
• Strong understanding of the flow of data throughout the organization - there are multiple entities, multiple data sources and multiple systems- each of these must be well understood in order to be successful in this position.
• Strong understanding of the allocation process as well as the data that drives the GAAP/ EAR allocations to ensure allocation results are accurate and in line with financial reporting goals of the Organization.
• Knowledge of financial reporting concepts and preferred business practices.
• Experience managing the accounts payable process.
• Working knowledge of intercompany activity and ability to perform reconciliation to ensure accurate intercompany funding(s).
• Excellent PC skills including advanced Access and Excel skills.
• Ability to have excellent attention to detail.
• Skill in organization and efficiency.
• Ability to effectively communicate with individuals utilizing a telephone, computer or other electronic device.
• Skill in analyzing and interpreting financial records.
• Skill in effective oral and written communication.
• Ability to handle multiple projects simultaneously.
• Excellent analytical and problem-solving skills.
• Ability to analyze and interpret statistical data/reports.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.
• Ability to operate independently and prioritize effectively while handling substantial and diverse work volume. 
• Ability to communicate clearly and effectively with all levels of areas of the organization, i.e., physicians, senior management, and others, enhance cooperation and build consensus for continuous improvement.
• Ability to use independent judgment and to manage and impart confidential information.
• Knowledge of human resource fundamentals and underlying laws, i.e., FLSA, ADA, FMLA, etc.