Correctional Records Technician - WSP

Correctional Records Technician - WSP

Salary

$5,055.00 - $6,777.00 Monthly

Location

Walla Walla County - Walla Walla, WA

Job Type

Full Time - Permanent

Job Number

2026-06611

Department

Dept. of Corrections

Division

Prisons - WSP

Opening Date

08/06/2026

Closing Date

8/19/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

Correctional Records Technician (CRT)

Washington State Penitentiary (WSP)

Note: This recruitment may be used to fill future vacancies that may occur.

The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Correctional Records Technician at the Washington State Penitentiary.

The Washington State Penitentiary is staffed 24-hours a day, 7-days a week.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.

The Department consists of the Office of the Secretary, Prisons Division, Community Corrections Division, Administrative Services Division, Health Services Division, Communications Department and Risk Management Department.

The Washington State Penitentiary (WSP) is comprised of 4 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 2 Medium Units, 2 Minimum Housing Units and a Health Services Building. In all, WSP houses approximately 2,000 Incarcerated Individuals and employs approximately 1,100 staff.

DOC is an organization that respects individuals for their unique qualities and strives to create a safe environment for individual uniqueness.

Duties

As a custodian of Incarcerated Individuals records, the Correctional Records Technician (CRT) enters, audits and/or ensures the quality control of Incarcerated Individuals sentence structure information to include sentence revocations to be in compliance with state and federal laws, superior court sanctions and agency policies and processes. Verifies and maintains accurate Incarcerated Individuals criminal history record information provided by other criminal justice agencies.

Duty:

Review and verify incarcerated individual sentence structure and criminal history information.

Tasks include:

• Ensure the contents of incarcerated individual records are legal, accurate, and maintained in a secure setting.
• Review and verify accuracy of legal documents relating to convictions and sentencing.
• Establish and validate agency jurisdiction of incarcerated individuals.
• Verify electronic database information against source documents and resolve problems that relate to the incarcerated individual sentencing.
• Verify identification of incarcerated individuals to law enforcement through pictures, fingerprints, and other physical data.

Duty:

Prepare incarcerated individual release documents and complete required notifications. Maintain electronic and physical files.

Tasks include:

• Ensure the sentence structure and release is accurate, prepare all release documents, obtain release transportation arrangements, complete required notifications for release.
• Utilize, update, and maintain databases and programs containing information relative to incarcerated individuals' conviction, sentence, and violation history.
• Registers eligible sex offenders and kidnapping individuals prior to release;
• Enter information into the Departments electronic incarcerated individual database.
• Archive incarcerated individual records according to established procedures.
• Maintain confidentiality of information protected by agency policy or federal or state laws.
• Process Upcoming Transfers to Partial Confinement Run Wants/Warrants, complete timely Law Enforcement and Victim Witness notifications, chrono, prepare Valuables Envelope for Transfer Desk CRT, Update ID.

Duty:

Provide effective communication and thorough and timely request processing.

Tasks include:

• Respond to requests for public disclosure in compliance with federal and state public disclosure laws.

• Testify in court as an expert witness regarding the validity of incarcerated individual records and identity.

• Provide direct support to the Correctional Records Supervisor and all other Records staff.

• Complete Central File Reviews with incarcerated individuals.

• Prepares central files for review by the incarcerated individuals, attorney, or third party in accordance with applicable RCW's. Determines disclosable and non-disclosable materials based on RCW and who is viewing the file. Conducts file review with the requestor;

• Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individuals sentence.

• Coordinates transportation of incarcerated individuals for court appearances, transfers and releases;

• Complete appropriate incarcerated individual records paperwork affecting custody and release as required and within established timeframes.

• Reviews, evaluates, and responds to incarcerated individual's resolution requests as assigned; Completing investigation for level 1 resolutions, completing interview with individual, completing documentation from investigation.

• Complete Department of Licensing ID's. Receive request, place on callout, update photo using DOL standards, obtain signature at DOL standard, update and finalize the DOL application.

• Meet with incarcerated individuals and explain records processes and paperwork as appropriate.

• Respond professionally and appropriately to all correspondence.

Duty:

All Other Tasks Assigned

Tasks include:

• Responding to requests/questions from court, law enforcement agencies, incarcerated individuals, staff and the public.
• Make incarcerated individual and staff ID cards.
• Complete fingerprinting for incarcerated individuals and staff according to facility processes.
• Comply with requests from the chain of command involving facility operations.

Qualifications

Required Qualifications:

• High School Diploma or equivalent
• One year of clerical experience.
• Must respect and maintain confidentiality.
• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

Observation - Observes and strategizes personal action based on environmental conditions and human behavior.

Technology - Learns and utilizes computer based applications in the performance of job duties.

Stress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations.

Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities.

Adaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy and procedure.

Preferred/Desired Qualifications:

• Two years of experience maintaining or processing Incarcerated Individuals records, such as legal files, property files, grievance files, administrative files, medical files, parole files, counselor or custody files, in governmental law enforcement office, court setting or and adult or juvenile correctional agency.
• College-level course work in criminal justice, business administration, accounting, social science, or a related field will substitute for one year of experience.

Supplemental Information

For additional information about the agency, please visit doc.wa.gov.

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Please note: Phone number AND email address are required for all professional references.
• Answers to supplemental questions must be verifiable with provided work history.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing, and treatment will also be required. Employment is not contingent upon test results.

Telework Details

This is an onsite position and not allocated for telework.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!
• The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email ctcooper@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Do you possess a High School diploma or GED?

• Yes
• No

02

Are you able and willing to keep highly sensitive material and information confidential?

• Yes
• No

03

Can you prove a demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies?

• Yes
• No

04

If you answered yes above, describe a time you demonstrated this ability. Include when and where you gained this experience. If you answered no, you may type "N/A".

05

Have you performed work that required you to analyze and solve problems under highly stressful or adverse situations?

• Little or no experience performing this work.
• Occasionally performed this work along with other assigned duties.
• Performed this work almost daily as a major part of my work duties for 1-11 months.
• Performed this work almost daily as a major part of my work duties for 12- 23 months.
• Performed this work almost daily as a major part of my work duties for 24 months or more.

06

If you responded affirmatively to the question above, describe a time you performed work under highly stressful situations. (Include the name of the employer and dates of employment). If not, you may type "N/A".

07

Do you possess one year of College-level course work in criminal justice, business administration, accounting, social science, or a related field?

• Yes
• No

08

How many years of experience do you have maintaining or processing Incarcerated Individuals records in an adult or juvenile correctional agency?

• I have less than 12 months of experience.
• I have 12-23 months experience.
• I have 24 or more months experience.

09

How many months of experience do you have accessing legal or law enforcement information from one or more of these sources: SCOMIS, DISCIS, NCIC, WACIC?

• I have less than 12 months of experience performing this activity.
• I have 12-23 months experience performing this activity.
• I have 24 or more months experience performing this activity.

10

Are you a current permanent Washington State DOC employee?

• Yes
• No

11

If hired for this position, do you currently possess required documents to allow you to legally work within the United States?

• Yes
• No

12

If hired for this position, will you require employer sponsorship, either now or in the future?

• Yes
• No

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov