CORRECTIONAL CASE RECORDS ANALYST

Job Posting: Correctional Case Records Analyst

Department of State Hospitals

JC-532600

• Correctional Case Records Analyst

CORRECTIONAL CASE RECORDS ANALYST

$4,176.00 - $6,790.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 10/2/2026

Application Methods:

Electronic (Using your CalCareer Account)

By Mail

Drop-off

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Job Description and Duties

Patton State Hospital, Human Resources Department, is accepting applications for at least one (1) Permanent, Full Time Correctional Case Records Analyst (CCRA). This position under the direction of the Correctional Case Records Supervisor and will share the responsibility of other CCRA's to assist in planning, organizing, and managing the legal component and transportation of the committed population at DSH-Patton. Selected incumbent may also be eligible for an annual recruitment and retention payment of $2,400.00 in accordance with Pay Differential 438.

The incumbent will be responsible for, but not limited to, the following duties:

• Prepares for and admits incoming patients.
• Compiles admission documents for Admission Suite personnel.
• Reviews pre-admission packets for completeness.
• Maintains databases containing patient admission and discharge information.
• Prepares and distributes daily transportation list.
• Makes arithmetical computations to calculate maximum term of commitments.
• Ability to analyze and interpret court orders and recognize discrepancies.
• Proficient in Excel, data entry, and compiling data into graphs for data analysis.

The successful applicant will possess strong analytical skills, tact, the ability to effectively communicate verbally and in writing, the ability to prioritize a workload and meet deadlines and the ability to perform efficiently in a fast-paced environment. Demonstrate the ability to formulate spreadsheets, navigate various databases, and Microsoft Office Suite, i.e. Word, Excel, Outlook, and Power Point.

In order to gain list eligibility and be appointed to the Correctional Case Records Analyst classification, please follow the link below to the exam bulletin. Failure to take the exam will result in your application not moving forward in our process. Please follow the directions carefully: Correctional Case Records Analyst Exam Bulletin

All qualified and interested applicants are required to submit a thorough and detailed Statement of Qualifications (SOQ) of no more than one page summarizing your education, relevant training, and experience as it relates to the above-mentioned duties.

All applicants may be prescreened for breadth and depth of experience. Only the most qualified applicants may be interviewed based on screening criteria. For this reason, it is especially important that applicants take special care in thoroughly and accurately completing the application. A computer and knowledge exercise may be given to candidates as part of the selection process.

All interested and qualified applicants must submit an application and SOQ to Human Resources no later than Friday, October 2, 2026.

You will find additional information about the job in the Duty Statement.

Working Conditions

Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• CORRECTIONAL CASE RECORDS ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-532600

Position #(s):

502-460-1152-XXX

Working Title:

Correctional Case Records Analyst

Classification:

CORRECTIONAL CASE RECORDS ANALYST

$4,176.00 - $5,231.00 A

$4,523.00 - $5,659.00 B

$5,420.00 - $6,790.00 C

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

San Bernardino County

Telework:

In Office

Job Type:

Permanent, Full Time

Facility:

Department of State Hospitals - Patton

Department Information

DSH - Patton

3102 E. Highland Avenue

Patton, CA 92369

http://www.dsh.ca.gov

Department Website: https://www.dsh.ca.gov/Patton

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from PattonHREmploymentUnit@dsh.ca.gov. It is the applicant's responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # (532600) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

• Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/2/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals

Department of State Hospitals - Patton

Attn: HR-Employment Unit

3102 East Highland Avenue

Patton, CA 92369

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals

Department of State Hospitals - Patton

HR-Employment Unit

3102 East Highland Avenue

Patton, CA 92369

HR is closed on weekends and holidays

08:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

All qualified and interested applicants are required to submit a thorough and detailed Statement of Qualifications (SOQ) of no more than one page summarizing your education, relevant training, and experience as it relates to the above-mentioned duties.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Please review the Benefits Summary that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees' Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Correctional Case Records Analyst classification.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.dsh.ca.gov/Patton

Human Resources Contact:

Human Resources - Employment Unit

(909) 742-5550

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Rachel Guerrero

(909) 742-5243

Rachel.Guerrero@dsh.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.