- Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements
- Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information)
- Research LEADS for pending warrants and detainers
- Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and/or Ohio Revised Code
- Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD
- Utilizes Out to Court Management system
- Serves as liaison between institution staff and law enforcement to schedule transports for court hearings
- Maintains and updates inmate records by scanning information to OnBase document management system
- Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal
- Maintains correspondence with other agencies and responds to inmate inquiries Completes other record office functions as assigned
- Attends meetings, trainings and conferences
- May give presentations and conduct training
- Responds both verbally and in writing to questions and concerns
Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).
- Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Records Management