A prestigious professional services organization is seeking an experienced Legal Secretary to support attorneys within a busy transactional practice. This highly visible role offers direct interaction with attorneys, clients, and senior stakeholders while supporting sophisticated business transactions and day-to-day legal operations.
Responsibilities
- Draft, edit, proofread, and format correspondence, contracts, agreements, and other transactional legal documents.
- Manage complex attorney calendars, meetings, appointments, and travel arrangements.
- Coordinate client onboarding, conflict checks, engagement processes, and billing information.
- Prepare and process attorney time entries and assist with client billing activities.
- Schedule and coordinate conferences, meetings, and client events, both in person and virtually.
- Maintain electronic and physical client files while ensuring accuracy, confidentiality, and compliance with internal procedures.
- Collaborate with attorneys, clients, and administrative teams to ensure exceptional service and workflow management.
- Prioritize multiple assignments while meeting deadlines in a fast-paced environment.
Qualifications
- 5+ years of transactional legal support, legal secretary, or legal administrative experience within a mid-sized or large law firm.
- Strong technology skills, including advanced proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint).
- Bachelor's degree strongly preferred.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- A collaborative approach and commitment to client service.
- The ability to work independently while effectively supporting a team.
Why Apply?
- Competitive compensation and comprehensive benefits.
- Excellent work-life balance with a 35-hour work week.
- Opportunity to support high-level attorneys and sophisticated transactional matters.
- Stable, collaborative, and professional work environment.
- Long-term career growth potential within a respected organization.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.