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Corporate Legal Secretary

CAREERXCHANGE, Inc.

Miami, FL

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JOB DETAILS
SKILLS
Administrative Skills, Attorney, Billing, Calendar Management, Communication Skills, Customer Support/Service, Document Management, Documentation, Email Management/Administration, Expense Reports, Government Regulations, Legal, Legal Documents, Legal Support Skills, Logistics, Mergers and Acquisitions, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Paralegal, Presentation/Verbal Skills, Proofreading, Record Keeping, Regulatory Compliance, Regulatory Submissions, Source Code/Configuration Management (SCM), Telephone Skills, Time Management, Transaction Processing/Management, Travel Planning, Writing Skills
LOCATION
Miami, FL
POSTED
30+ days ago
Corporate Legal Secretary
 
Location: Miami, FL (Onsite)

A respected law firm is seeking a Corporate Legal Secretary to support a busy corporate practice group. This position provides legal and administrative support to attorneys handling corporate transactions, governance, compliance, and business-related matters.

Key Responsibilities
  • Draft, edit, format, and proofread legal documents including contracts, corporate formation documents (LLC agreements, shareholder agreements), resolutions, governance materials, M&A documents, financing agreements, and client correspondence
  • Prepare and manage transaction-related materials, including closing binders, signature pages, corporate records, entity documentation, and deal files
  • Assist with regulatory and compliance filings as needed, including maintaining corporate records and supporting filings with governmental or regulatory agencies
  • Maintain and organize electronic and physical files, including version control, indexing, and document management
  • Manage attorney calendars, schedule meetings (client, board, and internal), and coordinate travel and logistics
  • Provide administrative support including correspondence, email management, phone coverage, expense reports, billing/time entry, and general office support
  • Act as a liaison between attorneys, clients, staff, and external parties to ensure timely communication and follow-up
  • Support special projects and provide additional assistance as needed, including overflow administrative or light paralegal tasks
Qualifications & Skills
  • Prior experience as a legal secretary or legal assistant within a corporate or transactional legal environment
  • Strong understanding of corporate legal terminology and processes, including entity formation, governance, M&A, and financings
  • Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systems is a plus
  • Excellent written and verbal communication skills with strong proofreading abilities
  • Strong organizational skills with the ability to manage multiple deadlines in a fast-paced environment
  • High level of discretion when handling confidential and sensitive information
  • Ability to work effectively with attorneys, clients, and external stakeholders while maintaining a strong client-service approach

About the Company

C

CAREERXCHANGE, Inc.

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