Position Summary
A professional services organization is seeking a Legal Support Specialist to provide high-level administrative and legal support to a team of attorneys. This role involves delivering a wide range of complex technical, document processing, and administrative services within a designated practice group or department.
The successful candidate will manage day-to-day responsibilities for assigned attorneys while serving as a point of coordination with clients and internal teams. Flexibility to work overtime as needed is required.
Key Responsibilities
- Coordinate the creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, closing documents, pleadings, and other practice-specific materials
- Maintain and organize legal files (both physical and electronic) in accordance with established systems
- Update case information and manage document scanning and filing
- Track document deliveries and monitor final executed documents
- Handle incoming calls for supported attorneys, including screening, routing, and message management
- Communicate professionally with clients, opposing counsel, courts, and other stakeholders
- Collaborate with administrative staff, paralegals, and other legal support team members
- Participate in team meetings and planning sessions
- Utilize available resources effectively to complete tasks and meet deadlines
- Assist with overflow work and special projects as assigned
Qualifications
Skills & Competencies=
- Proficiency in administrative tasks such as time entry, travel coordination, and expense processing
- Strong attention to detail, organizational skills, and time management abilities
- Excellent verbal and written communication skills with a professional demeanor
- Ability to work collaboratively in a team environment
- Demonstrated discretion in handling confidential and sensitive information
- Ability to work under pressure and meet strict deadlines
Education & Experience
- Bachelors degree or equivalent experience preferred
- Minimum of 3 years of experience in a law firm or professional services environment
- Experience with electronic filing (e-filing) systems
Technology
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with document management systems and office technologies
- Knowledge of legal procedures, court systems, and filing requirements (including state and federal e-filing)
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