Coordinator, Training/Communications

Announcement

Details

Open Date 08/10/2026 Requisition Number PRN45876B Job Title Coordinator, Training/Communications Working Title Assistant Director for Communications & Outreach Services Career Progression Track E Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday thru Friday; 8:00 - 5:00 with some weekend and evening work as necessary

VP Area Academic Affairs Department 00294 - Financial Aid Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $57,000 - $62,000 Close Date 11/10/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

The position is responsible for leading and coordinating communications and outreach activities for the office, as well as providing assistance with processing and service areas of the office. Duties may include supervision of permanent and/or temporary staff members.

Responsibilities

OUTREACH

• Designs, delivers, and refines outreach events and programming to ensure students, families, and colleagues are appropriately and sufficiently aware and informed of the types and sources of funding opportunities
• Uses training lens and consumer information lens for the design, content, and delivery of outreach events
• Collaborates effectively with campus partners for outreach events, including our office representation at other offices' outreach events as well as other offices' representation at our office outreach events
• Ensures outreach events are scheduled/planned well, and delivered with complete, accurate, timely, and informative content

COMMUNICATIONS

• Effectively supervises team of permanent and temporary staff who respond to application and program inquiries in a timely, accurately, and inclusive manner, and support the work of the office.
• Maintains and updates office website ensuring content is informative, succinct, accurate, logically presented, navigable, consumable, and inclusive; Provides technical and operational support for office website
• Establishes, monitors, and maintains communications calendar/plan in consultation with fellow managers
• Establishes guidelines for outgoing office communications to ensure they are consistent, accurate, complete/thorough, succinct, inclusive, and effective
• Serves as lead for developing communication content generated by system operations
• Develops and maintains annual calendar of planned and strategic office communications
• Serves as liaison to marketing and communications teams within the university
• Communicates to the public using an effective, approved social media strategy
• Follows established protocol in media contacts
• Ensures consumer information disclosures are accurate, compliant, consumable, and timely
• Collaboratively establishes and manages schedule to ensure office inquiries are fielded in a timely and effective manner; schedule and inquiries led by daily team of Managers on Duty
• Uses training lens and consumer information lens for the design, content, and delivery of office communications

PROFESSIONALISM & CONTENT KNOWLEDGE

• Actively participates in professional meetings, conferences, and workshops; meets and communicates clearly with colleagues in similar positions/roles; researches industry practices; shares resulting knowledge and research with management and staff in order to serve well the students and the institution
• Ensures area policies and procedures are current and accurate;
• Provides clear and accurate documentation of transactions, conversations, interactions, and edits to records affecting student eligibility and/or compliance with applicable regulations, statutes, and/or policies
• Maintains professional appearance and demeanor, including when engaging students, families, colleagues, and members of the public
• Maintains access to and a working knowledge of relevant internal and external systems

MANAGEMENT OF OFFICE; EFFECTIVE SUPERVISION & MANAGEMENT OF AREA

• Effectively advances processing and service workloads including delivery of services and processing according to scheduled and ad-hoc calendaring; adjusts accordingly in collaboration with fellow managers to ensure balanced, timely, accurate, well-documented, equitable, and inclusive services and processing within benchmarks established by Executive Director

• Serves as a partner in monitoring and assuring that overall office operations are functional, accessible, efficient, compliant, inclusive, and free of conflicts of interest

• Maintains a current detailed timeline and status of all ongoing and anticipated projects/tasks for the area, and keeps fellow senior managers apprised on a schedule established by the Executive Director

• Follows established timelines/calendars for projects/tasks

• Effectively supervises and manages staff providing communications, outreach, and services

• Professionally addresses and works toward resolution of complex or novel situations encountered

• Facilitates cooperative and collaborative community and institutional relationships.

• Prepares and implements appropriate changes in policies, procedures, regulations, and technologies

• As needed, serves on and/or oversees various office committees, which may include such functions as communications plan, appeals processes, outreach, personnel, forms and publications, etc.; collaborates with other employees on office committees regarding policy, procedures, and training opportunities; position may also be asked to serve on Enrollment Management and/or University committees

• Advises fellow managers of anomalies, trends, or patterns affecting systems functionality and/or student and program eligibility

• Ensures clear and accurate documentation of transactions, conversations, and interactions affecting student eligibility and/or compliance with applicable policies

• Adheres to all statutory, regulatory, and policy guidance, including office policies and procedures

• Actively collaborates in and contributes to overall office effectiveness, including:

• Monitoring to ensure systems and technology platformsare programmed and operating appropriately and effectively

• Ensures appropriate records management procedures and compliance with recordkeeping and archival requirements

• Maintains privacy and confidentiality of student and family data and information

• Maintains security of student records and related information

• Contributes as needed in preparation of operating and program budgets, annual new year startup design, data/statistical reports and evaluations, and complex funding applications

• Helps ensure professional, timely, accurate, and inclusive delivery of services and policies

• Performs other duties as assigned by supervisor and/or Executive Director

Minimum Qualifications

Bachelor's degree in Education, Communication, or a related area, or equivalency (one year of education can be substituted for two years of related work experience). Two years related experience; an in-depth knowledge of the specialty area as well as federal-state laws and regulations governing their procedures; and demonstrated organizational, communication and human relation skills required. Related experience includes: instructional design, teaching, instructional video/multi-media production, public speaking, compositional writing, and computer operation.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Prefer previous work experience within an office that administers scholarships and/or financial aid programs. Experience in the use of computers for instructional and educational support including a familiarity with Internet and training experience in an educational environment preferred.

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

• Yes

• No

• • How many years of related experience do you have? (related experience includes development and delivery of training seminars, instructional design, instructional video/multi-media production, etc.)

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more

• • Are you legally authorized to work in the United States?

• Yes

• No

• • Are you legally authorized to work in the United States?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only
• Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only