| Location | galena park, TX |
POSITION AVAILABLE
Position:
Records Management Officer
Description:
The Records Management Officer performs work independently across the comprehensive area of District records management, from creation to disposal, with an emphasis on electronic records management and digital transformation project management. Most tasks are non-routine and require considerable reliance on independent judgment. Work is performed with considerable technical independence.
Salary: Based on Experience
Length of Assignment: 226 Days
Qualifications:
Minimum Education/Certification: Bachelor's degree or equivalent work experience Valid Texas Driver License TASBO certification is preferred or will be obtained within 2 years Special Knowledge/Skills: Ability to analyze problems and select proper corrective action. Ability to organize tasks and work independently Ability to communicate fluently verbally and in writing in English. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, or members of the community. Ability to effectively present information to directors, administrators, and the Superintendent. Ability to write reports and business correspondence. Ability to solve practical problems and deal with various concrete variables in situations where only limited standardization exists. Proficiency in the use of accounting, database software, and word processing software - including Microsoft and Google apps. Minimum Experience: Three years of experience managing campus/district-level projects or systems.
Deadline: OPEN UNTIL FILLED Contact Dr. James Cline, Risk Management & Non-Exempt Services Galena Park Independent School District 14705 Woodforest Blvd, Houston, TX 77015 jcline@galenaparkisd.com
Application: Internal (In District) Applicants - Please click on the link below to create an account and upload your current Letter of Interest and Resume: https://www.applitrack.com/galenaparkisd/onlineapp/
Out of District - Please click the link below to submit an application: https://www.applitrack.com/galenaparkisd/onlineapp/
GALENA PARK INDEPENDENT SCHOOL DISTRICT The District shall not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment on the basis of any of the following protected characteristics: Race, color, or national origin; Sex; Religion; Age (applies to individuals who are 40 years of age or older); Disability; or Genetic information [see DAB]. PLEASE POST JOB DESCRIPTION
JOB TITLE: Records Management Officer PAY GRADE: 506
REPORTS TO: Director for Information Systems WORK DAYS: 226
DEPT/SCHOOL: Administration DATE REVISED: 10/2026
WAGE/HOUR STATUS: Exempt
PRIMARY PURPOSE:
The Records Management Officer performs work independently across the comprehensive area of District records management, from creation to disposal, with an emphasis on electronic records management and digital transformation project management. Most tasks are non-routine and require considerable reliance on independent judgment. Work is performed with considerable technical independence.
QUALIFICATIONS:
Minimum Education/Certification:
Bachelor's degree or equivalent work experience Valid Texas Driver License TASBO certification is preferred or will be obtained within 2 years
Special Knowledge/Skills:
Ability to analyze problems and select proper corrective action. Ability to organize tasks and work independently Ability to communicate fluently verbally and in writing in English. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, or members of the community. Ability to effectively present information to directors, administrators, and the Superintendent. Ability to write reports and business correspondence. Ability to solve practical problems and deal with various concrete variables in situations where only limited standardization exists. Proficiency in the use of accounting, database software, and word processing software - including Microsoft and Google apps.
Minimum Experience:
Three years of experience managing campus/district-level projects or systems.
MAJOR RESPONSIBILITIES AND DUTIES:
Administer the Records Management Program in accordance with the Local Government Records Act and provide assistance to department heads and campuses in its implementation.
Develop and maintain policies and procedures for the district's Records Management Program.
Establish and monitor records retention schedules and administrative rules issued by the Texas Library and Archives Commission to ensure the Records Management Program is in compliance with state regulations.
Maintain a uniform electronic filing system for all district departments and campuses that follows procedures to ensure that the handling of records is carried out with due regard for the duties and responsibilities of custodians that may be imposed by law and the confidentiality of information in records to which access is restricted by law.
In cooperation with department heads and campuses, identify and take appropriate steps to preserve and protect essential district records of permanent value, including a disaster plan to ensure maximum availability of the records to re-establish operations quickly and with minimal disruption and expense.
Coordinate with Harris County Department of Education Records Management on projects related to the maintenance, conversion, and/or destruction of physical records.
Disseminate information concerning state laws and administrative rules relating to district records to all district employees. Ensure all up-to-date legal postings are placed in all required areas within established timeframes.
Implement and provide training to district personnel on the policies established by federal and state law, State Board of Education rules, and local Board policies related to records management.
Direct the approval process for the destruction of records that have reached the end of the retention period in accordance with the Authorization for Destruction Request.
Ensure the maintenance, preservation, scanning, destruction, or other disposition of records is carried out in accordance with the district's Record Management Program and legal requirements.
Chair the district Records Management Committee; review Record Retention Control Schedules with, and advise the committee as to legal updates related to records management on an annual basis.
Report annually to the Board of Trustees on the status of the district's Records Management Plan.
Complete special projects as assigned by the Director for Information Systems.
Compile estimates, recommend, and track budget costs based on documented program needs.
Maintain appropriate certifications and training hours as required.
Comply with applicable District, state, local, and federal laws, rules, and regulations.
Adhere to the district's safety policies and procedures.
Maintain confidentiality of records, data, and user information.
Perform other related duties as assigned.
EQUIPMENT USED:
Computers, Chromebooks, iOS devices, scanners, and various other tools for working in a technological setting. WORKING CONDITIONS:
Mental Demands:
Ability to concentrate (detailed work), communicate effectively (verbal and written); interpret policy, procedures, and data; reason, understand verbal instructions, analyze, differentiate, read, coordinate district functions, compile, compute, instruct, and maintain emotional control under stress.
Physical Demands / Environmental Factors:
Works in an office setting. Travels between campuses and departments. Able to lift and carry weight up to 25lbs. Regular attendance.
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.
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