Position Details
Posting Summary
College College Of Fine Arts Executive Area Provost & VP Academic Affairs Department College of Fine Arts
Posting Detail Information
Posting Number S1726P Job Type Full Time, Regular Pay Type Nonexempt/Hourly Pay Grade E Campus Location WMU-Kalamazoo - Main Campus Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package. Number of Vacancies 1 General Summary
Provides operational, administrative, and budgetary support for the Center for Advancing Arts Research (CFAAR) and the Virtual Imaging Technology Lab (VITAL).
Major Duties
- Manages facility rentals and event bookings, including client communications, contract and invoice preparation.
- Manages front-of-house operations, including ticketing services, patron support, and customer service activities.
- Handles marketing, promotion, and social media.
- Provides lead budgetary support, including budget monitoring, tracking, reconciliation, forecasting, and allocation recommendations.
- Prepares and analyzes budget reports to support financial planning and decision-making.
- Manages office operations, including the procurement of supplies, equipment, and technology resources.
- Hires, trains, evaluates and supervises student employees.
Minimum Qualifications
- Some college coursework from an accredited institution.
- Three years' relevant experience.
- Office experience with word-processing, spreadsheets, and databases.
- Experience with using and querying databases.
- Experience with budget management.
- Ability to work irregular shifts and extended hours, including weekends and holidays.
Desired Qualifications
- Experience with event management.
- Customer service experience.
- Bachelor's degree from an accredited institution.
Special Instructions to Applicants
- External applicants should use the WMU - Application.
- Internal applicants should use the WMU - Internal Application.
Additional Position Information
- Finalist will be required to successfully complete Microsoft Excel, Microsoft Word, Microsoft Outlook, Bookkeeping, and Office Manager skills assessments.
- Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation
- Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:https://www.wmich.edu/hr/enrollment-staff
Physical requirements and working conditions
- Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
- Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have some college coursework from an accredited institution?
Yes
No
- Do you have three years of relevant experience?
Yes
No
- Do you have office experience with word-processing, spreadsheets, and databases?
Yes
No
- Do you have experience with using and querying databases?
Yes
No
- Do you have experience with budget management?
yes
no
- Do you have the ability to work irregular shifts and extended hours, including weekends and holidays?
Yes
No
- Do you have experience with event management?
Yes
No
- Do you have customer service experience?
Yes
No
- Do you have a bachelor's degree from an accredited institution?
Yes
No
Documents Needed To Apply
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents