| Location | Fairfield, CA |
JOB DESCRIPTION, JANUARY 2024 SPECIAL SERVICES COORDINATOR
SALARY :
Teacher
Salary
Schedule
WORK
CALENDAR :
190
days
(Supplemental
days
may
be
available)
FLSA STATUS : Exempt REPORTS TO : Director of Special Services GENERAL STATEMENT OF JOB
Under limited supervision, supports the development, implementation, and coordination of special
education
instruction,
along
with
associated
services
like
speech/language
therapy,
psychological
services,
and
occupational/physical
therapy.
Offers
technical
assistance
in
identifying,
evaluating,
and
placing
students
in
and
out
of
disability
programs.
Contributes
to
the
creation
of
individualized
education
programs
for
students
with
disabilities
and
aids
in
ensuring
District
compliance
with
state
and
federal
laws
related
to
students
with
disabilities.
Carries
out
additional
professional,
administrative,
and
supervisory
responsibilities
as
needed.
Reports
directly
to
the
Director
of
Special
Services.
SPECIFIC DUTIES AND RESPONSIBILITIES ESSENTIAL JOB FUNCTIONS
Assists
in
the
development,
implementation
and
coordination
of
the
District's
policies
and
programs
for
students
with
disabilities.
Supervises
the
work
of
assigned
support
staff
and
shares
responsibility
for
supervising
school
special
services
providers
and
administrators
at
the
secondary
level;
supervisory
duties
include
instructing;
assigning,
reviewing
and
planning
work
of
others;
assisting
with
the
selection
of
employees;
maintaining
standards;
coordinating
activities;
allocating
personnel;
acting
on
employee
problems.
Reviews
the
work
of
subordinates
for
completeness
and
accuracy;
observes
and
evaluates
performance
and
makes
recommendations
as
appropriate;
offers
advice
and
assistance
as
needed.
Assists
the
Director
with
developing
and
facilitating
professional
development
opportunities
for
special
education
staff.
Provides
training
for
administrators,
teachers,
therapists,
and
other
departments
on
procedures,
legal
issues,
interventions,
and
research-based
programs
and
services;
provides
training
and
workshops
for
parents
as
needed.
Projects
special
services
personnel
allocations
and
assigns
personnel
based
on
standards
for secondary programs.
Assists
with
the
development
and
management
of
general
fund
and
special
revenue
budgets;
approves
expenditures
and
prepares
related
reports.
Researches
and
assists
in
developing
the
necessary
applications
and
proposals
to
obtain
grants
for
program
and
project
funding.
Assists
the
Director
in
the
development
and
implementation
of
District
procedures
for
complying
with
federal
regulations
under
the
Individuals
with
Disabilities
Education
Act
(IDEA)
and
Section
504
(ADA);
monitors
and
serves
as
technical
advisor
for
school
administrators
and
special
services
personnel
in
the
implementation
of
these
procedures.
Designs,
implements,
and
evaluates
programs
and
services
for
students
with
disabilities
based
on
current
research
and
data
analysis.
Assists
with
the
coordination
of
contracted
services
for
students
with
disabilities,
such
as
multidistrict
agreements,
interagency
agreements,
independent
occupational/physical
therapy,
independent
psychological
evaluations,
medical
evaluations
for
diagnostic
purposes,
private
school
placement,
educational
agreements
with
private
programs
or
facilities,
etc.
Assists
in
coordinating
various
types
of
screening
programs
related
to
student
health
and/or
students
with
disabilities
required
by
the
District
or
the
State
Department
of
Education.
Coordinates
the
identification,
evaluation,
and
placement
of
students
into
and
out
of
programs
for
students
with
disabilities.
Attends
and
facilitates
Individualized
Education
Program
(IEP)
and
Individualized
Accommodation
Plan
(IAP)
meetings
for
secondary
students,
particularly
in
cases
involving
special
circumstances
or
legal
issues.
Assumes
the
role
of
the
Local
Education
Agency
(LEA)
representative
during
these
meetings,
ensuring
proper
representation
and
adherence
to
applicable
regulations
and
guidelines.
Assists
in
evaluating
department
programs
and
services
and
recommends
adjustments
as
necessary
to
maximize
program
effectiveness.
Interprets
the
District's
Special
Services
program
and
related
policies
to
the
general
public.
Represents
the
District
on
selected
committees
relating
to
special
services
and
education.
Maintains
required
data
on
students
with
disabilities
and
assists
in
preparing
reports
to
the
Deputy
Superintendent,
District
Superintendent,
State
Department
of
Education
and/or
other
appropriate
persons
or
agencies
as
required.
Compiles
data
for
and
prepares
various
other
statistical,
administrative
and
professional
reports
as
required
by
the
District
and/or
other
agencies.
Receives
and
responds
to
inquiries,
concerns
and
complaints
regarding
issues,
programs,
policies
and
procedures
in
areas
of
responsibility.
Prepares
and/or
processes
budget
documents,
purchase
orders,
program
documentation,
IEPs/IAPs,
training
materials,
evaluation
reports,
teacher
observation
reports,
and
other
records,
reports,
memos,
correspondence,
etc.
Operates
a
vehicle
and
a
variety
of
equipment
such
as
a
computer,
printer,
typewriter,
fax
machine,
copier,
calculator,
telephone,
etc.;
uses
clerical,
copier,
and
computer supplies.
Interacts
and
communicates
with
various
groups
and
individuals
such
as
the
immediate
supervisor,
co-workers,
subordinates,
school
teachers
and
principals,
Superintendent,
other
District
administrators
and
staff,
medical
/
health
professionals,
various
committees,
various
government
agencies,
attorneys,
parents,
students,
and
the
general
public.
Attends
training,
conferences,
workshops,
etc.,
as
appropriate
to
enhance
job
knowledge
and
skills.
ADDITIONAL JOB FUNCTIONS
Performs
routine
administrative/office
tasks
as
required,
including
but
not
limited
to
preparing
reports
and
correspondence,
copying
and
filing
documents,
answering
the
telephone,
sending
and
receiving
faxes,
entering
and
retrieving
computer
data,
etc.
Performs
other
related
duties
as
assigned.
MINIMUM TRAINING AND EXPERIENCE
Master's
degree
in
Special
Education,
Educational
Leadership,
Educational
Administration,
or
a
related
field
supplemented
by
one
to
two
years
of
successful
experience
in
special
education
administration,
leadership,
or
program
coordination
Valid
South
Carolina
certification
in
Special
Education
and
Educational
Administration,
or
be
eligible
for
certification
Valid
driver's
license MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Requires sedentary work involving walking or standing some of the time and
exerting
up
to
10
pounds
of
force
on
a
recurring
basis
or
routine
keyboard
operations.
Data Conception: Requires the ability to compare and/or judge observable characteristics of data, people,
or
situations
and
make
informed
decisions
aligned
to
district
goals.
Interpersonal Communication: Requires the ability to speak and communicate effectively to convey
or
exchange
information,
provide
direction,
facilitate
meetings,
and
collaborate
with
stakeholders.
Language Ability: Requires the ability to read and interpret reports, policies, research, and professional
literature.
Requires
the
ability
to
prepare
correspondence,
reports,
presentations,
and
professional
learning
materials
using
prescribed
formats
and
appropriate
grammar
and
style.
Requires
the
ability
to
speak
before
groups
with
poise,
voice
control,
and
confidence.
Intelligence: Requires the ability to apply principles of logical and strategic thinking to define problems,
collect
data,
establish
facts,
draw
valid
conclusions,
and
support
continuous
improvement
initiatives.
Verbal Aptitude: Requires the ability to communicate clearly and effectively in standard English, both
orally
and
in
writing.
Numerical Aptitude: Requires the ability to interpret and analyze student achievement data, professional
learning
metrics,
and
budgetary
information.
Motor Coordination: Requires the ability to coordinate hands and eyes in using automated office equipment
and
presentation
tools.
Interpersonal Temperament: Requires the ability to work collaboratively with diverse groups, perform
under
pressure,
and
respond
effectively
in
high-accountability
environments.
Physical Communication: Requires the ability to talk and hear, including communicating via telephone
and
virtual
meeting
platforms.
PERFORMANCE INDICATORS Knowledge of Job: Has thorough knowledge of the methods, procedures, and policies of the Office
of
Academics
as
they
pertain
to
the
performance
of
duties
of
the
Special
Services
Coordinator.
Demonstrates
extensive
knowledge
of
special
education
laws,
regulations,
policies,
compliance
procedures,
instructional
practices,
and
district
operations.
Maintains
current
knowledge
of
trends,
methodologies,
and
legal
requirements
related
to
special
education
and
student
services.
Demonstrates
the
ability
to
lead
district
special
education
initiatives,
supervise
personnel,
manage
budgets,
coordinate
services,
and
ensure
compliance
with
federal
and
state
regulations.
Demonstrates
effective
communication,
collaboration,
leadership,
problem-solving,
organizational,
and
decision-making
skills.
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises
immediate
remedial
action
to
correct
any
quality
deficiencies
that
occur
in
areas
of
responsibility.
Maintains
high-quality
communication
and
interaction
with
all
District
departments
and
divisions,
co workers
and
the
public.
Quantity of Work: Performs the described "Specific Duties and Responsibilities" and related assignments
efficiently
and
effectively
to
produce
a
quantity
of
work
that
consistently
meets
the
standards
and
expectations
of
the
District.
Dependability: Assumes responsibility for completing assigned work. Completes assigned work within
deadlines
in
accordance
with
directives,
District
policy,
standards,
and
prescribed
procedures.
Remains
accountable
for
assigned
responsibilities
in
the
technical,
human,
and
conceptual
areas.
Attendance: Attends and remains at work regularly and adheres to District policies and procedures
regarding
absences
and
tardiness.
Provides
adequate
notice
to
higher
management
with
respect
to
vacation
time
and
time off
requests.
Initiative and Enthusiasm: Maintains an enthusiastic, self reliant and self starting approach to meet
job
responsibilities
and
accountabilities.
Strives
to
anticipate
work
to
be
done
and
initiates
proper
and
acceptable
direction
for
the
completion
of
work
with
a
minimum
of
supervision
and
instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations
as
they
occur
and
specifies
decision
objectives.
Identifies
or
assists
in
identifying
alternative
solutions
to
problems
or
situations.
Implements
decisions
in
accordance
with
prescribed
and
effective
policies
and
procedures
and
with
a
minimum
of
errors.
Seeks
expert
or
experienced
advice
where
appropriate
and
researches
problems,
situations,
and
alternatives
before
exercising
judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives
of
the
same.
Questions
such
as
instruction
and
direction
when
clarification
of
results
or
consequences
are
justified,
i.e.,
poor
communications,
variance
with
district
policy
or
procedures,
etc.
Offers
suggestions
and
recommendations
to
encourage
and
improve
cooperation
between
all
staff
members
and
departments
within
the
district.
Relationships with Others: Shares knowledge with managers, supervisors, and staff for mutual and
District
benefit.
Contributes
to
maintaining
high
morale
among
all
District
employees.
Develops
and
maintains
cooperative
and
courteous
relationships
with
department
employees,
staffers,
and
managers
in
other
departments,
representatives
from
organizations,
and
the
public
to
maintain
goodwill
toward
the
District
and
to
project
a
good
District
image.
Tactfully
and
effectively
handles
requests,
suggestions,
and
complaints
from
other
departments
and
persons
to
maintain
goodwill
within
the
District.
Emphasizes
the
importance
of
maintaining
a
positive
image
within
the
District.
Interacts
effectively
with
higher
management,
professionals,
and
the
public.
Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion
of
work
in
accordance
with
sound
time
management
methodology.
Avoids
duplication
of
effort.
Estimates
the
expected
time
of
completion
of
elements
of
work
and
establishes
a
personal
schedule
accordingly.
Attends
required
meetings,
planning
sessions,
and
discussions
on
time.
Implements
work
activity
in
accordance
with
priorities
and
estimated
schedules.
Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the District
and
various
regulatory
agencies.
Sees
that
the
standards
are
not
violated.
Maintains
a
clean
and
orderly
workplace.
Planning: Plans, directs, and uses information effectively to enhance activities and production of the
department.
Knows
and
understands
the
expectations
of
the
District
regarding
the
activities
of
the
department
and
works
to
see
that
these
expectations
are
met.
Designs
and
formulates
ways,
means,
and
timing
to
achieve
the
goals
and
objectives
of
the
department
and
the
District.
Within
constraints
of
District
policy,
formulates
appropriate
strategy
and
tactics
for
achieving
departmental
and
District
objectives.
Effectively
and
efficiently
organizes,
arranges
and
allocates
manpower,
financial,
and
other
designated
resources
to
achieve
the
goals
and
objectives
of
the
department
and
the
District.
Organizing: Organizes work and that of subordinate staff well. Ensures that staff members know what
results
are
expected
of
them
and
that
they
are
regularly
and
appropriately
informed
of
all
District
and
department
matters
affecting
them
and/or
of
concern
to
them.
Staffing: Works with the Human Resources Department and upper management, where appropriate,
to
select
and
recommend
employment
of
personnel
for
the
department
who
are
qualified
both
technically
and
philosophically
to
meet
the
needs
of
the
department
and
the
District.
Personally
directs
the
development
and
training
of
department
personnel,
ensuring
that
they
are
properly
inducted,
oriented,
and
trained.
Leading: Provides a work environment that encourages clear and open communications. Has a clear
and
comprehensive
understanding
of
the
principles
of
effective
leadership
and
how
such
principles
are
to
be
applied.
Provides
adequate
feedback
to
staff
so
they
know
whether
their
performance
levels
are
satisfactory.
Commends
and
rewards
employees
for
outstanding
performance,
yet
does
not
hesitate
to
take
disciplinary
action
when
necessary.
Exercises
enthusiasm
in
influencing
and
guiding
others
toward
the
achievement
of
District
goals
and
objectives.
Controlling: Provides a work environment that is orderly and controlled. Coordinates, audits, and controls
manpower
and
financial
resources
efficiently
and
effectively.
Coordinates,
audits,
and
controls
the
utilization
of
materials
and
equipment
efficiently
and
effectively.
Has
a
clear
and
comprehensive
understanding
of
District
standards,
methods,
and
procedures.
Delegating: Assigns duties to staff as necessary and/or appropriate to meet department goals, enhance
staff
abilities,
build
confidence
on
the
job,
and
assists
staff
members
in
personal
growth.
Has
confidence
in
staff
to
meet
new
or
additional
expectations.
Decision Making: Uses discretion and judgment in developing and implementing courses of action
affecting
the
department.
When
a
particular
policy,
procedure,
or
strategy
does
not
foster
the
desired
result,
it
moves
decisively
and
explicitly
to
develop
and
implement
alternatives.
Creativity: Regularly seeks new and improved methodologies, policies, and procedures for enhancing
the
effectiveness
of
the
department
and
District.
Employs
imagination
and
creativity
in
the
application
of
duties
and
responsibilities.
Is
not
adverse
to
change.
Human Relations: Strives to develop and maintain good rapport with all staff members. Listens to and
considers
their
suggestions
and
complaints
and
responds
appropriately.
Maintains
the
respect
and
loyalty
of
staff.
Policy Implementation: Has a clear and comprehensive understanding of District policies regarding
the
department
and
District
function.
Adheres
to
those
policies
in
the
discharge
of
duties
and
responsibilities
and
ensures
the
same
from
subordinate
staff.
Policy Formulation: Keeps abreast of changes in operating philosophies and policies of the District
and
continually
reviews
department
policies
to
ensure
that
any
changes
in
District
philosophy
or
practice
are
appropriately
incorporated.
Also
understands
the
relationship
between
operating
policies
and
practices
and
department
morale
and
performance.
Works
to
see
that
established
policies
enhance
the
same.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of
work
performed
by
employees
within
this
classification.
It
is
not
designed
to
contain
or
be
interpreted
as
a
comprehensive
inventory
of
all
duties,
responsibilities,
and
qualifications
required
of
employees
assigned
to
this
job.
This
job
description
is
not
an
employment
agreement
or
contract.
Management
has
the
exclusive
right
to
alter
this
job
description
at
any
time
without
notice.