Posting Details
Position Information
Job Title Coordinator of Campus Events and Experience Position Summary
The Coordinator of Campus Events and Experience supports the University's undergraduate
enrollment goals through the coordination of campus visits, recruitment events, and
prospective student engagement initiatives. This position manages communications associated
with campus visits, group tours, admissions events, and visitor experiences; coordinates
admissions social media content and presence; supports the development and distribution of
admissions marketing materials, and ensures prospective students and families receive timely,
accurate, and engagement information about Texas Wesleyan University.
Additionally, the Coordinator provides leadership for the student ambassador program and
serves as a key contributor to a welcoming and student-centered campus experience that
supports recruitment and enrollment efforts.
Essential Duties and Responsibilities
Campus Visit Experience & Student Ambassadors
- Manage undergraduate campus tours, group visits, and admissions events, ensuring a
welcoming and informative experience for prospective students and families.
- Recruit, train, supervise, and evaluate student ambassadors.
- Develop and maintain training materials, customer service standards, and tour
resources.
- Coordinate campus visit logistics and operations.
- Serve as the primary admissions counselor for campus visitors and deliver tour
presentations as needed.
- Collaborate with academic and administrative departments to support visit and event
needs.
- Assist with admissions recruitment events and outreach efforts.
- Manage event registration, attendee communications, and logistics.
- Coordinate recruitment programs, including open houses, preview days, transfer events,
and special campus visit programs.
- Conduct post-event reporting and assessment activities.
Campus Experience Communications
- Coordinate visitor communications, including tour confirmations, event reminders, and
follow-up outreach.
- Manage communication workflows for campus visits, group tours, and recruitment
events.
- Coordinate admissions social media content and engagement.
- Assist with the development and distribution of admissions marketing and
promotional materials.
- Collaborate with University Marketing and Communications on event promotion
and recruitment messaging.
- Review tour and event communication performance and recommend
improvements.
- Ensure all communications are accurate, timely, and aligned with admissions and
university messaging.
- Oversee admissions communication channels, including main phone lines and
general email inboxes.
Recruitment & Operations Support
- Generate reports on campus visits, events, communications, and recruitment activities.
- Monitor key performance indicators related to visitor engagement and campus
experience initiatives.
- Support process improvement efforts to enhance operations and the prospective
student experience.
- Represent the University at recruitment activities and special events as needed.
- Participate in evening and weekend programs as required.
- Perform other duties as assigned.
Education, Certifications and/or Licenses
- Bachelor's degree from an accredited institution required.
- Master's degree preferred.
Experience
Required Qualifications
- Bachelor's degree from an accredited institution.
- One to three years of experience in admissions, enrollment management, student
services, communications, event management, higher education, or a related field.
- Excellent written, verbal, and interpersonal communication skills.
- Experience utilizing social media platforms and creating content.
- Strong organizational and project management abilities.
- Experience coordinating multiple projects and deadlines simultaneously.
- Proficiency with Microsoft Office Suite, CRM systems, and communication platforms.
- Ability to provide excellent customer service in a fast-paced environment.
Preferred Qualifications
- Experience planning and executing events.
- Experience in higher education admissions, recruitment, or enrollment management.
- Experience with Slate or other higher education CRM systems.
- Experience supervising student employees or volunteers.
- Experience managing social media platforms or marketing content.
Knowledge, Skills & Abilities
- Event and visitor experience coordination
- Student ambassador supervision and development
- Written and verbal communication
- Social media and marketing coordination
- CRM and communication management
- Customer service and relationship management
- Project coordination and execution
- Data analysis and reporting
- Public speaking and presentations
- Organization, prioritization, and attention to detail
- Cross-departmental collaboration
- Problem-solving and sound judgment
Posting Detail Information
Posting Number 2016AS1138P Posting Open Date 10/30/2026 Open Until Filled Yes Posting Close Date Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Tell us about your experience using a CRM?
(Open Ended Question)
- How many years of experience do you have in planning/running events?
(Open Ended Question)
- What is the highest level of education attained?
GED
High School Diploma
Associates Degree
Bachelors Degree
Masters Degree
PHD
- How many years of experience do you have in this type of position?
0-1
1-3
3-5
5-7
7+
- Are you available to work in the evening (6 pm to 10 pm)?
Yes
No
- Are you available to work weekends?
Yes
No
Documents Needed To Apply
Required Documents
Optional Documents
- Current Employee Application (for internal applicants)
- Letter of Recommendation