| Location | Shreveport, LA |
The Office of the Vice Chancellor for Research Administration supports the university community with pre-award and post-award oversight and research concept/proposal development assistance. The Office also collects and maintains data necessary to prepare applications and proposals for individual research, as well as thematic research focus areas. The Coordinator will provide administrative and operational support to the Office for Research Administration. This includes functioning as the liaison between the external building manager for the Biomedical Research Institute (BRI) and LSUHS. Also the Coordinator will submit work orders and manage key and badge access to the building. In the area of administrative support, the Coordinator will assist Directors within the Office of Research Administration with the overall management of the department by providing administrative services and support; this includes managing travel, entering requisitions, data entry, and assisting with event planning. The Coordinator will be responsible for handling confidential and time sensitive material. Compliance with University policies, other medical school departments, University Administration and affiliated institutions is required. Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur to assure that customer satisfaction is met at all times. Regular attendance is required to perform the functions of this position. Essential Functions: 50% Building Management: Manage maintenance requests and submit work orders Liaison between external building manager and the institution Manage card access to BRI; submit requests for card access changes Work closely with facilities personnel to provide oversight of key control; this includes issuing keys, collecting returned keys, and updating key control system Manage room reservations for BRI facilities Update BRI directory and manage bulletin boards throughout the building Ensure operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories 45% Administrative and Operational Support: General administrative support, such as copying, filing, scanning, making phone calls, and scheduling appointments for the department Greet and assist visitors for Research Administration and the School of Graduate Studies Prepare requisitions for office supplies Receive and distribute office supplies Receive, sort, and distribute mail Organize travel arrangements for staff; submit prior approvals and travel expense vouchers Assist with events (prior approval, order food, event setup) Coordinate Records and Retention process with departmental directors Maintain departmental website in coordination with communication teams Assist with maintaining accurate and complete electronic records, including uploading executed agreements, attorney correspondence, patent documents, and supporting materials into appropriate research administration systems for the Office of Innovation and Commercialization Assist Project Manager and research team with administrative duties related to grants within Institutional Research Programs 5% Marginal Functions: Other duties as assigned by the Associate Director of Operations for Research Administration or the Assistant Vice Chancellor for Research Administration.