Coordinator Finance

Position Summary: Review invoice entries for accuracy and proper documentation, then proof invoice batches in the AP system and turn in for posting. Keep good communication with internal and external personnel to ensure all invoices have been received and entered.

Position Title: Coordinator Finance

Department: Finance

Reports To: Executive Director Finance

FLSA Status: Non-Exempt

License Type: Non-Gaming

Target Pay: $25.60

Essential Job Functions:

• Collect and organize check requests, receivers and invoices to prepare for data entry
• Collect and organize incoming mail. Notify responsible parties of any invoices that need to be processed into purchasing system
• Date stamp all A/P paperwork including check requests, receivers, bills of ladings, packing slips, receipts, invoices, and any other relevant attachments
• Data process invoices in purchasing system and AP system accurately and efficiently, while auditing the invoices against purchase orders to identify discrepancies such as price variances, weight entry errors, and G/L account code errors
• Work with the Accounting, Receiving and Purchasing departments to resolve discrepancies
• Review invoice entries for accuracy and proper documentation, then proof invoice batches in AP system and turn in for posting
• Keep good communication with internal and external personnel to ensure all invoices have been received and entered
• Organize checks and invoices to prepare for scanning and storage
• Scan checks and invoices into storage software
• Maintain accounting files
• Other duties as assigned

Qualifications:

• High School Diploma
• Prior data entry experience
• Strong math skills.
• Experience with computer software including Excel and Word a plus
• Possess the cognitive ability to identify potential problem areas from information presented
• Ability to communicate with team members and guests
• Ability to be a TEAM player
• Ability to successfully fulfill the pre-employment process
• Ability to work flexible shifts and days of the week including holidays
• Ability to obtain and maintain all necessary licensing

Working Conditions:

• Regularly required to see, talk and hear; use hands to finger, handle, or feel 
• Must occasionally lift up to 10 pounds
• Able to work with others while maintaining a positive and professional demeanor