Coordinator Continuing and Professional Development CPD

Western Kentucky University, Continuing and Professional Development, is seeking applications for a Coordinator in Continuing and Professional Development (CPD). This position is responsible for administrative assistance to the unit and reports to the Director, Continuing and Professional Development.

For more information about our department visit our website: http://www.wku.edu/cpd/

Primary Duties and Responsibilities:

The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs.

• Perform general office duties to include answering phones, document creation and revision, data entry, database management, and filing
• Oversees the preparation of invoicing, transmittals, handling of checks and processing credit cards for CPD
• Ensure the CPD office if credit card compliant by ensuring all employees are trained and completed the necessary paperwork to utilize credit cards to university standards
• Perform credit record keeping duties from maintaining compliance to submitting monthly reconciliation reports
• Coordinates banner, and internal registration/event booking systems trainings for all CPD employees
• Oversees and maintains employment documentation completion for all CPD Employees including instructors, trainers and student employees
• Supervises room reservations and catering for training professional development, and personal enrichment programs
• Oversees the hiring process for all new CPD employees by creating requisitions, initiating EPAF''s and keeping all employee records
• Coordinate vehicle program for the CPD, ensures drivers are approved by WKU to utilize vehicles and fuel cards, maintain maintenance records, and vehicle logs for travel
• Assists Program Managers with development of memorandums of agreement for partnerships
• Assist with student registration to courses administered through CPD, including the collection of fees in the form of cash, credit cards, and vouchers from third parties
• Compose and respond to course/program correspondence
• Coordinate record management, retention, and destruction for CPD
• Supervise student employees
• Assist with special projects
• Other duties as deemed necessary by the Director

Knowledge and Skill Considered Essential for Success:

• Strong administrative and office management skills
• Excellent oral, written, and interpersonal communication skills
• Strong organizational skills with evidence of multiple task management
• Acute attention to detail
• Ability to learn WKU enterprise systems such as Banner, TopNet and WKU Portal
• Ability to learn computer programs and database management software
• Working proficiency with Microsoft Office Suite programs to include Excel and Access
• Ability to create forms using Adobe Professional
• Excellent customer service skills
• Positive work ethic and ability to adhere to standards of professional confidentiality
• Desire to work in a team environment and provide excellent customer service
• Ability to spend extended periods of sitting and working on a computer

Job Requirements:

• Bachelor''s degree
• At least three years of clerical experience
• Ability to work nights and weekends on occasion

Additional Information:

Hourly Range: $16.12 - $20.06

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, may contact the Office of Institutional Equity at 270-745-5121 for assistance. To report concerns related to WKU''s Discrimination and Harassment Policy, No. 0.2040 and/or WKU''s Sex and Gender-Based Discrimination, Harassment, and Retaliation Policy, No. 0.2070, please complete the Discrimination, Harassment, and Retaliation Reporting Form. Additional information regarding Title IX, including contact information for the Title IX Coordinator and reporting options, is available on WKU''s Title IX website.

Information concerning educational programs offered by WKU are provided at: https://www.wku.edu/academics/

For information related to job postings, application status, or the hiring process, please email employment@wku.edu.