Coordinator, Campus Operations and Student Services - Athens

Coordinator, Campus Operations and Student Services - Athens

Location

Athens Campus

Job Type

Full-Time Staff

Job Number

202600181

Division

Administration and Finance

Opening Date

10/26/2026

• Description
• Benefits

Founded in 1897, Piedmont University is a private, comprehensive liberal arts university with an enrollment of approximately 2,000 students at campuses in Demorest and Athens, Georgia.

Description

The Coordinator of Campus Operations & Student Services supports the day-to-day administrative, operational, financial, and student-service functions of Piedmont University's Athens Campus. Reporting to the Director of Administrative Services, the Coordinator serves as a key point of contact for students, prospective students, families, faculty, staff, visitors, vendors, and community partners.

The position assists with campus budget administration, purchasing, facilities coordination, student services, enrollment support, special projects, events, and supervision of student employees. The Coordinator works collaboratively with University offices located on both the Athens and Demorest campuses to ensure students and visitors receive timely assistance and are connected with the appropriate University resources.

This position requires a high level of professionalism, initiative, organization, customer service, discretion, and the ability to manage multiple priorities in a dynamic campus environment.

Essential Functions and Responsibilities

Campus Administration & Operations

• Assist the Director of Administrative Services with the daily administration and operation of the Athens Campus.
• Help coordinate building operations, maintenance needs, repairs, custodial services, deliveries, vendors, and other facility-related matters.
• Monitor campus spaces and identify operational, maintenance, safety, technology, or facility needs requiring attention.
• Coordinate service requests and follow up with University departments and outside vendors to ensure timely completion.
• Assist with campus access, room scheduling, meeting spaces, classroom needs, and special facility requests.
• Help maintain an attractive, professional, welcoming, and student-centered campus environment.
• Maintain appropriate administrative records, files, inventories, documentation, and campus operational information.
• Serve as an on-site resource when the Director is unavailable and help address routine operational matters according to University policies and procedures.

Budget, Purchasing & Financial Administration

• Assist the Director with monitoring Athens Campus operating budgets and expenditures.
• Assist with process and track purchase requests, invoices, receipts, reimbursements, and other financial documentation.
• Assist with procurement processes and coordinate purchases with University departments and approved vendors.
• Maintain organized records of campus purchases and expenditures.
• Track orders, deliveries, outstanding purchases, and vendor activity.
• Assist with budget reports, expense reconciliation, projections, and other financial information as requested by the Director.
• Help identify operational efficiencies and opportunities for responsible use of campus resources.

Student & Enrollment Services

• Provide a welcoming first point of contact for current students, prospective students, families, and campus visitors.
• Answer general questions regarding Piedmont University, the Athens Campus, academic programs, admissions processes, campus services, and student resources.
• Provide basic admissions information and assist prospective students in connecting with the appropriate admissions representative.
• Help students navigate routine University processes and determine the appropriate office or staff member to address more specialized questions.
• Coordinate and schedule virtual or in-person appointments with University offices including Admissions, Financial Aid, Registrar, Student Accounts, Academic Advising, Student Affairs, and other departments.
• Assist students with accessing appropriate online resources, forms, contact information, and University systems without providing counseling or making decisions reserved for specialized offices.
• Follow up, when appropriate, to help ensure students are successfully connected with the office or resource they need.
• Support campus visits, prospective student appointments, recruitment events, orientation activities, and other enrollment initiatives.
• Assist with student communications and campus information designed to improve the overall Athens student experience.

Project & Event Coordination

• Coordinate administrative and operational projects assigned by the Director of Administrative Services.
• Develop project timelines, maintain task lists, coordinate participants, track progress, and follow up on outstanding items.
• Assist with planning and implementation of campus events, meetings, recruitment activities, student programs, community events, and special initiatives.
• Coordinate room setup, technology, signage, refreshments, materials, vendors, and other event logistics.
• Assist with special University initiatives and projects involving the Athens Campus.
• Provide logistical support for meetings involving University leadership, community organizations, employers, schools, healthcare organizations, and other external partners.

Student Employee Supervision

• Assist with recruiting, interviewing, onboarding, training, scheduling, and supervising Athens Campus student employees.
• Assign work and monitor completion of student employee responsibilities.
• Approve or coordinate student employee schedules and timekeeping as assigned.
• Provide ongoing guidance and feedback to student workers and help create meaningful professional development opportunities through campus employment.

Campus & Community Relations

• Welcome University guests, community partners, prospective families, vendors, and other visitors to the Athens Campus.
• Provide professional front-line representation of Piedmont University.
• Assist the Director with community outreach and partnership activities as requested.
• Help coordinate campus tours, meetings, special visitors, and community events.
• Maintain positive working relationships with faculty, staff, students, vendors, community partners, and University offices.

Communications & Administrative Support

• Maintain calendars and assist with scheduling campus meetings and appointments.
• Help distribute campus announcements, event information, student communications, and operational updates.
• Maintain campus contact lists, vendor information, project documentation, and other administrative resources.
• Assist with gathering and organizing data for campus reports, enrollment initiatives, budget planning, and operational decision-making.
• Handle confidential and sensitive information with appropriate discretion.
• Perform other duties and special projects as assigned by the Director of Administrative Services.
• Assist with proctoring of student tests/exams for students with academic accommodations.

Typical Qualifications

Education and Experience

• Bachelor's degree from an accredited college or university or 10 years' experience in a relevant professional position.
• Two or more years of progressively responsible experience in education, business operations, student services, office administration, project coordination, facilities administration, customer service, or a related field.

Licenses and Certification

Valid Georgia Driver's License (or obtained within 30 days of hire date) and satisfactory MVR.

Knowledge, Skills, and Abilities

• Demonstrated organizational and project-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to provide professional and student-centered customer service.
• Ability to work independently, exercise sound judgment, and manage competing priorities.
• Experience working with budgets, purchasing, invoices, or financial records preferred.
• Proficiency with Microsoft Office and the ability to learn University information systems and other technology platforms.
• Ability to work effectively with students, faculty, staff, University leadership, vendors, and community partners.
• Demonstrated organizational and project-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to provide professional and student-centered customer service.
• Ability to work independently, exercise sound judgment, and manage competing priorities.
• Experience working with budgets, purchasing, invoices, or financial records preferred.
• Proficiency with Microsoft Office and the ability to learn University information systems and other technology platforms.
• Ability to work effectively with students, faculty, staff, University leadership, vendors, and community partners.

Supplemental Information

ENVIRONMENTAL, PHYSICAL, and VISUAL ACUITY FACTORS

Essential functions and responsibilities of this position are performed in an inside environmental condition, where there is protection from weather conditions but not necessarily temperature changes. Essential functions and responsibilities require light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Essential functions and responsibilities require incumbents to: climb or ascend and descend stairs or ramps using feet and legs; stoop by bending the body downward and forward by bending the spine at the waist; kneel by bending legs to come to rest on knee or knees; crouch by bending the body downward and forward by bending leg and spine; reach or extend hands and arms in any direction; stand by remaining upright on the feet; walk or move about on foot to accomplish tasks; lift by raising objects from a lower to a higher position or moving objects horizontally from position-to-position; finger, grasp, or feel objects; talk to exchange and express ideas; and to hear to perceive the nature of sounds at normal speaking levels.

Incumbents must have close visual acuity to perform activities such as extensive reading and operating computers and other office equipment.

Non-Discrimination Policy

Piedmont University has a strong institutional commitment to the achievement of diversity within its faculty, staff, and students.

It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.

Equal Employment Opportunity Statement

It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.

Inquiries or complaints from students or employees concerning the prohibition of discrimination on the basis of sex in this statement should be directed to:

Coordinator for Title IX, Mia Borgstrom

Daniel Hall 213

Demorest, GA 30535

(706) 778-8500 x1504

titleix@piedmont.edu

Inquiries or complaints from students, other than on the basis of sex, concerning any of the prohibitions of discrimination in the statement should be directed to:

504 Coordinator, Letitia Roller

Daniel Hall, - Room 208

1021 Central Avenue

P.O. BOX 10

Demorest, GA 30535

(706) 778-8500

oars@piedmont.edu

Inquiries or complaints from employees concerning any of the prohibitions of discrimination in this statement should be directed to:

Letitia Roller

Assistant Vice President of Human Resources and Compliance

Daniel Hall - Room 208

1021 Central Avenue

P.O. BOX 10

Demorest, GA 30535

(706) 778-8500 x 2858

hr@piedmont.edu

We offer a complete benefits package to full-time 12-month employees, including:

• Health Insurance
• Vision Insurance
• Dental Insurance
• Flexible Spending Accounts
• TIAA 403(b) Retirement - with up to 4% employer matching
• Life Insurance
• Long-Term Disability Insurance
• Holidays
• Vacation
• Medical Leave (Sick Leave)
• Educational Assistance Program (Employees and their dependents)
• On-campus Fitness Center and access to Habersham Countys Ruby Fulbright Aquatic Center

Employer Piedmont University

Address 1021 Central Avenue

P.O Box 10

Demorest, Georgia, 30535

Phone 706-778-3000

Website http://www.piedmont.edu