Job Overview

AdvocacyandProtectiveServices, Inc.

Controller Job Description

The Controller reports to the Executive Director and provides leadership in managing the scal and accounting areas of the agency and will provide supervision. Ensures that all scal needs are addressed including planning, budgeting, nancial, and accounting. Assists in the overall achievement of APSI Strategic Plan goals and objectives to meet APSI's Mission, Vision, and Values.

Key Responsibilities

·       Collaborate with the Executive Director (ED) and Leadership Team to advance the organization's strategic vision, including cultivating relationships with the Ohio Department of Developmental Disabilities, local Probate Courts, and key stakeholders, and supporting contract development and negotiations.

·       Remain attentive and responsive to the needs of all organizational stakeholders, including funders, the Board of Trustees, and state and federal agencies.

·       Oversee the preparation of monthly nancial reports, reconciliation requirements, nancial statements, and cash ow projections for use by the ED and Board of Trustees.

·       Support development of new business opportunities by assisting the ED and Leadership Team with identifying funding prospects, preparing program budgets, and evaluating cost-effectiveness of proposed services.

·       Co-develop the annual operating budget with the ED.

·       Partner with the Leadership Team to promote programmatic success by providing cost analysis, ensuring compliance with contractual and programmatic requirements. This includes: 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, 2) ensuring that all government regulations and requirements are disseminated to appropriate personnel, and 3) monitoring compliance.

·       Direct all scal reporting activities, including revenue/expense reports, balance sheets, reports to funding agencies, grant/contract budget development and monitoring, and preparation of Form 990.

·       Ensure strong scal controls and thorough documentation to support independent and

governmental audit standards.

·       Develop and maintain internal control systems to safeguard nancial assets and oversee

state and federal award management, coordinating activities with independent auditors.

·       Manage all banking operations and investment activities.

·       Oversee accounts payable and accounts receivable functions.

·       Manage and maintain the organization's xed asset inventory—including items purchased with government funds—ensuring compliance with federal regulations.

·       Monitor and ensure sufficient cash ow to meet organizational needs.

·       Oversee purchasing and payroll operations, including timely and accurate wage calculations.

·       Support the Executive Director and Director of Human Resources in developing and

implementing staff salary schedules.

·       Prepare and evaluate nancial statements, budget reports, and related documents.

·       Oversee the organization's business insurance plans.

·       Direct the administration of the organization's 401(k) plan, including vendor management and monitoring contributions.

·       Attend Board and committee meetings, serving as the lead staff member for the Finance

Committee.

·       Serve as a duciary and oversee administration and nancial reporting for the organization's

401(k) plan.

·       Maintain strong, transparent relationships with external partners, including vendors and consultants.

·       Supervise scal and administrative staff, providing direction, oversight, and performance

support.

·       Other duties as assigned.

RequiredSkillsand Qualications

·       Bachelor's degree in accounting, nance, business administration, public administration, or

related eld.

·       Progressive experience in accounting or nance, including budgeting, cash ow management, and nancial reporting.

·       Supervisory experience leading nance or administrative teams.

·       Experience in nonprot nancial management, including grants/contracts, compliance, and

audit coordination.

·       Prociency with nancial systems, accounting software, and advanced Microsoft Excel.

·       Experience with internal controls, audit preparation, and scal oversight.

·       Strong communication skills, with the ability to present nancial information clearly to

diverse audiences.

·       Demonstrated ability to manage complex matters, competing priorities, and urgent situations with sound judgment.

·       Strategic mindset with a focus on continuous improvement across the organization.

·       Commitment to APSI's Mission, Vision, Values, and ethical standards.

·       Ability to maintain condentiality of sensitive information at all times.

·       Maintain the ability and willingness to travel regularly and occasionally statewide, with reliable transportation, a valid driver's license, and auto insurance.

Working Conditions

This position operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, copy machines, and ling cabinets. This position requires the ability to occasionally lift office products and supplies, up to 30 lbs.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.