JOB SUMMARY
The Contracts Specialist supports ACG's Contracts Management function by coordinating lease and transaction documentation, maintaining timely and accurate lease and asset information in the company's data capture system, assisting with the orderly maintenance of final executed documents in the company's file management system, and coordinating with external parties on post-transaction documentation. The role provides day-to-day operational support across the lease lifecycle, including contract set-up, lifecycle updates, transaction date tracking, CP/CS tracking, document execution support, reporting inputs, and stakeholder follow-up. The position helps strengthen data quality, reporting readiness, and service delivery by working closely with Legal, Commercial, Trading, Technical, Accounting/Treasury, IT/Reporting, and external counterparties.
HIRING RANGE
$90,000 - 125,000
Bonus eligible position
Individual pay may vary from the target hiring range and is determined by a number of factors including experience, location, internal pay equity, and other relevant business considerations.
LOCATION
Newport Beach, CA
ESSENTIAL JOB FUNCTIONS/DUTIES
- Support contract set-up and lifecycle maintenance for owned and managed aircraft leases, amendments, assignments, novations, sales, returns, purchases, and related transaction events
- Enter, update, and validate lease, aircraft and all contract-term data in LeasePoint using executed source documents and approved data standards
- Coordinate document execution, closing logistics, CP/CS tracking, originals, post-closing items, and transaction status updates with internal stakeholders and external counterparties
- Support document management activities for final transaction documents in the company's file management system, including following up on outstanding documentation and coordinating timely, accurate, and organized uploads.
- Assist with transaction support materials, reporting inputs, Trading due diligence, transaction checklists, and other internal obligations as needed
- Monitor contract events, alerts, lease covenant obligations, return conditions, and other tracked commercial obligations as assigned
- Support quality review activities by reconciling LeasePoint entries, trackers, and reporting inputs to executed source documents and by escalating gaps or exceptions in a timely manner
- Assist with SOP development, process documentation, data dictionary updates, user testing, training materials, and continuous improvement initiatives for Contracts systems and workflows
KEY DIMENSIONS
- Supports a global aircraft lease portfolio across lessees, jurisdictions, contract statuses, and transaction types
- Maintains high-volume, high-accuracy LeasePoint data and supports organized document records that enable reporting, billing, diligence, transaction readiness, and auditability
- Contributes to a controlled operating model with defined SOPs, source-document evidence, quality review, exception escalation, and repeatable reporting inputs
- Contributes to a culture that maintains a reliable operational source of lease, airline, document, and transaction knowledge for cross-functional decision-making
KEY RELATIONSHIPS & LEADERSHIP
- Work closely with the Contracts team to support portfolio coverage, workload priorities, SOPs, and escalation management
- Demonstrate situational leadership through disciplined follow-up, ownership of assigned workstreams, accurate documentation, timely escalation, process improvement suggestions, and collaborative stakeholder service
QUALIFICATIONS
- Bachelor's degree required; paralegal certificate or aviation, finance, business, or legal studies background preferred
- Minimum 2 (two) to 4 (four) years of experience in contracts administration, lease administration, legal operations, transaction coordination, aviation leasing, asset management, financial services, or a comparable cross-functional support role
- Experience with aircraft leasing, lease documentation, transaction closings, corporate legal support, aircraft maintenance data, and contract lifecycle management is preferred
- Strong attention to detail and the ability to accurately interpret source documents, track obligations, maintain records, and reconcile information across systems and trackers
- Demonstrated ability to manage competing priorities, meet deadlines, follow up persistently, and escalate issues appropriately in a fast-paced, transaction-driven environment
- Working knowledge of LeasePoint, M-Files, contract management systems, document management systems, data entry standards, or similar business systems is preferred
- Proficiency in Microsoft Office Suite, including Word, Excel, SharePoint, Outlook, PowerPoint, and Teams
- Excellent written and verbal communication skills, with the ability to coordinate professionally with internal stakeholders and external counterparties
- Collaborative, service-oriented team player with sound judgment, discretion, accountability, and a continuous improvement mindset
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
- This role is an in-office position and requires regular on-site presence to support collaboration and business needs
- Ability to use computer & software programs on a daily basis
ENVIRONMENT
No travel is required outside of ad-hoc and infrequent external trainings and offsite events. The workspace is in an indoor office building with no exposure to heavy machinery. The majority of the time will be spent sitting (80%) with part of the time spent collaborating with other groups and team members (20%).