Academic Background, Best Practices, Contract Management, Contract Negotiation, Contract Requirements, County Ordinances, Data Entry, Detail Oriented, Documentation, Higher Education, Maintain Compliance, Multitasking, Organizational Skills, Procurement Management, Purchasing/Procurement, Regulations, Request for Proposals (RFP), State Laws and Regulations, Time Management, University/School Policies, Vendor/Supplier Evaluation, Vendor/Supplier Selection
Position Overview
Ultimate Staffing Services is actively seeking an experienced Contracts & Procurement Specialist to support a prestigious university in San Jose, California. This full-time position is ideal for someone with a strong background in procurement and contract management, particularly within higher education or similarly complex environments. The successful candidate will be detail-oriented and adept at managing agreements, redlining, and handling solicitations, all while maintaining a keen eye for compliance and accuracy.
Responsibilities
- Accurately input and maintain contract details, including MEAs, MOUs, and UOAs, in the system.
- Red-line and review agreements to ensure compliance with university policies and applicable regulations.
- Assist in the development and execution of solicitations, including RFPs, RFQs, and bids.
- Support procurement activities by evaluating vendor proposals and assisting in supplier selection.
- Collaborate with internal stakeholders to clarify requirements and resolve contract-related issues.
- Maintain well-organized and accessible contract records for audits and reporting purposes.
- Ensure all procurement and contract processes align with university guidelines and best practices.
Qualifications
- Proven experience in procurement, contract management, or a related field.
- Strong ability to red-line and negotiate contract terms.
- Experience with solicitation processes and documentation.
- Proficiency in data entry and contract management systems.
- Demonstrated ability to function as a skilled buyer in a complex organization.
- Excellent organizational skills and attention to detail.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Prior experience in a university or academic setting is a plus.
Required Work Hours
The position requires availability from Monday to Friday, during standard business hours.
Benefits
- Work for a highly respected university in the heart of San Jose.
- Earn competitive pay with consistent work hours.
- Gain valuable experience managing diverse contract and procurement activities in an academic environment.
Pay
$40-45/hour
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.