Senior Contracts Administrator
SUMMARY:
Administers assigned contracts of moderate scope and complexity to ensure contractual obligations are met. Defines requirements, develops and provides input for proposals, negotiates pricing and terms, monitors contract performance, and ensures compliance.
Determines customer contractual requirements for new products and/or systems (i.e., proposals that include engineering design and system hardware) and other specialized assignments.
Has responsibilities for Order Management, including limited order entry, schedule changes, portal management, creating Demand Plans as part of the Sales and Operating Plan (S&OP), customer communication, and PO/Contract review and analysis.
ESSENTIAL FUNCTIONS:
Administers specialized and/or major contracts by analyzing performance requirements and customer purchase order requirements, including those issued against Basic Contract Agreements and/or Long-Term Agreements. Analyses include performance to delivery schedules, pricing, terms and conditions, and other contract provisions.
Determines technically and commercially compliant proposal packages of diverse scope and complexity for major customers in response to customer and contract requirements. Evaluates performance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
Initiates bid process by identifying requirements and coordinating input from other functions. Develops responses to requests for proposal (RFP) with difficult scope and complexity by reviewing bid process procedures and material, test, and other requirements, and preparing appropriate responses. Prepares and submits complex proposals.
Negotiates complex contract requirements in accordance with legal and company regulations and policies. Negotiates price, terms and conditions, deliveries, and other business issues within scope of responsibility. Ensures contract provisions are clear and conform to company policy.
Investigates and resolves claims or complaints by collecting and analyzing information. Coordinates with relevant functions on technical and/or quality issues, data requirements, and other business issues as applicable.
Monitors contract performance by determining compliance to contract requirements and determining the need for amendments or extensions to the contract. Determines when customer-directed changes are out-of-scope.
May be responsible for division or site export compliance administration and training to ensure company data and intellectual property meet all regulatory requirements.
Recommends actions by analyzing and interpreting data and making comparative analyses. Analyzes proposed changes in methods and/or materials.
Acts as the point of contact with the customer on assigned contracts and participates in customer presentations.
Maintains current professional and technical knowledge and may participate in professional associations (e.g., the National Contract Management Association NCMA or the International Association of Commercial Contract Management).
Complies with the federal, state, and aerospace industry regulations; ensures adherence to requirements and advises management on needed actions.
May provide guidance to others in contracts, a related function, or a business team. Acts as prime contact on high-level projects. Shares specialized knowledge; trains and mentors less experienced employees.
JOB REQUIREMENTS:
Bachelor's degree (BA) in Business Administration or a related discipline. Contract management certification preferred (e.g., National Contract Management Association (NCMA); International Association of Commercial Contract Management (IACCM) unless JD or MBA.
Demonstrated ability to perform the essential functions of the job typically acquired through six or more years of progressive experience.
Thorough knowledge of contract administration principles, industry practices, regulations, and policies. Knowledge of legal and regulatory requirements related to contract administration and government contracting, if applicable.
Training from a professional organization in export control (e.g., Export Compliance Training Institute (ECTI) preferred.
Maintains a thorough knowledge of corporate and division policies and administrative procedures.
Proficient in standard business applications and specialized in-house and customer systems.
Ability to read, analyze, and interpret policies and contracts and recommend changes to procedures.
Ability to respond to significant inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to negotiate effectively to obtain best prices and terms on products, materials, and services.
Ability to effectively communicate and present information to team members, team leaders, customers, and top management.