Contract to Perm Legal Administrative Assistant (Hybrid)

Legal Administrative Assistant (LAA)

The Legal Administrative Assistant (LAA) provides essential administrative and clerical support to attorneys and legal teams. In this role, you will ensure the smooth operation of administrative functions by managing multiple tasks simultaneously in a fast-paced environment. You will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys to ensure work is properly allocated and completed on time. This position is a 3-6 month contract-to-hire (temp-to-perm) role.

The Location

This position is based in the Palo Alto office. The firm offers a hybrid work schedule, allowing for a blend of remote and in-office work as determined by the hiring manager.

What You Will Do

• Practice Support:

• Provide specific support to multiple associates and partners, leveraging knowledge of unique practice tasks to prioritize work effectively.

• Document Management:

• Draft, edit, and proofread legal documents, communications, and presentations to ensure total accuracy.

• Information Governance:

• Organize and store client/matter content in approved repositories in accordance with firm policies.

• Billing Oversight:

• Oversee billing matters, including processing prebills and ensuring final bills are delivered timely.

• Workflow Coordination:

• Utilize the firm's workflow tools to monitor assignments, including time entry and expense reimbursements.

• Liaison & Mentorship:

• Serve as a liaison between teams and provide guidance to LSAs assisting on projects.

Who You Are

• Experienced Professional:

• You have at least 2 years of experience in a legal or professional services environment.

• Education:

• You hold a High School Diploma or GED (Bachelor's degree in Legal Studies or Business is preferred).

• Technically Savvy:

• You are proficient with Microsoft Office and legal software such as iManage, Aderant, or DocXTools. You are also comfortable using AI-powered tools for document production and research.

• Communication Expert:

• You possess the ability to communicate effectively via email and voice, maintaining professionalism in all interactions.

• Adaptable:

• You thrive under pressure, stay positive, and are willing to learn new skills to adapt to the evolving needs of a legal practice.

Flexibility & Work-Life Integration

Our client understands the importance of balance. This role offers a hybrid work arrangement. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

Why Join the Team?

• Competitive Compensation:

• The hiring range is $40.91 - $53.18 per hour, with overtime paid in accordance with applicable laws.

• Path to Permanency:

• This 3-6 month contract provides a clear pathway to a permanent role for high-performing individuals.

• Comprehensive Benefits:

• Upon conversion, employees are eligible for medical/dental/vision insurance and a 401(k).

• Professional Growth:

• Join a firm that is committed to excellence and developing its people through hands-on experience with cutting-edge legal technology.

About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.