Contract Specialist

Job Title: Contract Specialist

Department: A&R Billing

Reports To: Contract Specialist Manager

FLSA Status: Non- Exempt

Work Schedule: Monday through Friday, 40 hours per week.

Location: Washington, NC - Onsite

Position Purpose:

The Contract Specialist is responsible for managing all aspects of contract administration, including documentation, compliance, and collaboration with internal teams to ensure seamless execution. This role also involves contributing to accounts receivable processes and supporting reviews to ensure alignment with company goals.

Key Responsibilities:

1. Contract Administration:
2. • Provide support as needed in the preparation of bids for contract opportunities.
   • Maintain understanding of contract terms and conditions to be knowledgeable or requirements. 
   • Ensure compliance with contract terms and regulatory requirements.
   • Maintain and update contract management systems for each vendor, including internal Monday.com boards.
   • Set up initial contract records.
   • Gather and submit required documentation to support invoicing processes
3. Collaboration with Field and Operations Teams:
4. • Provide information or participate in Work-in-Progress (WIP) meetings as required, to review job progress, billing plans, and project timelines.
   • Complete all data inputs in appropriate systems. 
   • Monitor any information gathered from field and leadership teams including work orders, rates, production estimates, and timesheets for timely submission.  Follow up on late or missing submissions and escalate any issues.
   • Address field leaders’ questions regarding contracts.
5. Financial and Performance Reviews:
6. • Support monthly Profit & Loss (P&L) reviews by job and division by ensuring expenses are accurately coded.
   • Audit documentation is required for timely submission and processing of all work completed. 
   • Escalate any issues or concerns with work orders, documentation, contract compliance or other areas to Team Lead immediately for resolution.

Required Qualifications:

• Strong analytical skills and attention to detail.
• Excellent communication skills.
• Proficient in Excel and other Microsoft office suite products

Preferred Qualifications:

• Associate’s degree in business administration, project management, construction or other related field, or equivalent experience preferred.
• Familiarity with construction or service industry contracts.
• Experience in contract administration, accounts receivable, procurement/purchasing, or a related role, preferred.
• Proficiency in contract management software and financial systems such as Foundation and Monday.com, preferred.

This is a safety sensitive position that requires employee to be able to pass a background check and drug screen as required for this job. 

Work authorization requirements: 

Must meet I-9 requirements. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

Affirmative Action/EEO statement: XKIG provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice. 

Reasonable Accommodation Statement 

XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999 or 252-403-0552. 

Benefits Offered: 

This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K. 

Paid Time Off (PTO) 
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires. 

AI Usage Disclaimer: 

As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department.