Job Description Summary
The Facilities Contract Monitoring Officer (CMO) will provide direct implementation, performance monitoring, and technical oversight for all maintenance and support contracts for the Facilities Engineering Operations and Maintenance teams for the MUSC University and Medical University Health Authority (MUHA) activities within the Charleston region, provide technical guidance and oversight to the Regional Health Networks (RHN’s) Facility Engineering departments, and provide technical assistance to Enterprise Facilities Engineering departments when required.
The CMO will lead development of technical requirements for vendor support contracts and assist the Charleston Region Facilities Contract Manager in the collection of requirements for the solicitation of vendors to provide support activities to the various Facilities Engineering Operation Divisions. This individual reports to the Executive Director of Utilities and Energy and will coordinate a portfolio consisting of 30+ maintenance agreements totaling $10M+ annually, maintaining a high-quality standard and ensuring compliance with regulatory and customer requirements while meeting the financial objectives of the Facilities Department.
Entity
Medical University Hospital Authority (MUHA)
Worker Type
Employee
Worker Sub-Type
Regular
Cost Center
CC000353 CHS OH - Central Energy Plant (CEP)
Pay Rate Type
Salary
Pay Grade
Health-28
Scheduled Weekly Hours
40
Work Shift
Job Description
The Facilities Contract Monitoring Officer (CMO) will provide direct implementation, performance monitoring, and technical oversight for all maintenance and support contracts for the Facilities Engineering Operations and Maintenance teams for the MUSC University and Medical University Health Authority (MUHA) activities within the Charleston region, provide technical guidance and oversight to the Regional Health Networks (RHN’s) Facility Engineering departments, and provide technical assistance to Enterprise Facilities Engineering departments when required.
The CMO will lead development of technical requirements for vendor support contracts and assist the Charleston Region Facilities Contract Manager in the collection of requirements for the solicitation of vendors to provide support activities to the various Facilities Engineering Operation Divisions. This individual reports to the Executive Director of Utilities and Energy and will coordinate a portfolio consisting of 30+ maintenance agreements totaling $10M+ annually, maintaining a high-quality standard and ensuring compliance with regulatory and customer requirements while meeting the financial objectives of the Facilities Department.
Additional Job Description
Responsibilities:
- 10% - Oversees, develops, and establishes maintenance contract monitoring and work plans within the organization’s computerized maintenance management system (CMMS) to ensure that all contract maintenance work is documented to related assets, completed in a timely manner and in compliance with the contractual terms.
- 10% - Collaborates with the Facility Engineering Operations leadership at varying levels to identify technical requirements for establishing bid documents, defining, and documenting criteria for proposal assessment and evaluation.
- 10% - Coordinates maintenance contractor activities with departmental leaders and maintenance personnel in order to facilitate repair or replacement of equipment related to the maintenance contracts as necessary or needed. Ensures departments and shop leaders understand their role in the oversight of maintenance contractor and vendor personnel to ensure that all contract maintenance work is completed in a timely manner and in compliance with the contractual terms.
- 10% - Management and oversight of special projects coordination to support the MUSC mission. Projects will vary in scope and typically involve mitigation of an identified risk through close management and supervision of external contract and vendor personnel; responsible for oversight and inspection of work performed and ensuring work is performed within the approved scope of the project.
- 10% - Collaborates in an integrated fashion with the appropriate Executive Directors, Facility Engineering in the establishment, management, and coordination of periodic and Emergency maintenance programs for a wide range of technically complex facility systems, including but not limited to elevators, building automation systems, chillers and boilers, fire alarm and suppression systems, and water management and treatment programs.
- 5% - Ensures that contractors accurately document compliance and preventive maintenance activities. Participates in periodic regulatory surveys in order to demonstrate compliance of the maintenance programs.
- 5% - Collaborates with the Maintenance Directors and Shop Leaders to ensure budgetary and regulatory compliance related to the maintenance programs. Develops projected cash flows and budgets for all maintenance contracts and off contract repair services.
- 10% - Supervise the Maintenance Program Analyst and IT Service Specialist.
- 15% - Develop and update maintenance contracts for the off-campus ambulatory sites. This includes determining the assets that will be maintained under contract and assets that will be maintained by Facility shops. These contracts were typically addressed by Property Management and/or Zone Ambulatory. Develop plans to address asset maintenance at new properties/buildings on the main campus and ambulatory sites. Depending on Facilities strategy and staffing levels, contracts will need to be developed/expanded to include maintaining assets at these additional locations. Establish a monitoring program to review and audit all maintenance activities completed by Contractors at off-site locations. Ensuring completion rates for preventative maintenance activities and closing out of associated work orders on time.
- 5% - Work with Facility leaders at MUSC Enterprise locations to include them under future maintenance contracts as directed by Facilities senior leadership. Facilitate scope creation to incorporate Enterprise locations within contract operations.
- 5% - Stays abreast of relevant codes and standards required to maintain equipment within Hospital and Research Facilities. Provide technical guidance for solicitation site visits, solicitation questions, and equipment surveys (for solicitations and preventative maintenance audits).
- 5% - All other relevant duties as assigned.
Education Requirements:
Bachelor's Degree
Degree in engineering or project management is a plus.
Work Experience: 2-4 years
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
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