Contract Manager II

Primary Purpose:

Responsible for developing and managing cooperative contracts awarded for the Choice Partners (CP) program.

Qualifications:

Education/Certification:

• Bachelor's degree from an accredited university in business, public administration, engineering or related field or equivalent work experience
• Professional certification in purchasing preferred or working toward, such as
• Certified Purchasing Manager (CPM),
• Certified Public Purchasing Buyer (CPPB), or
• Certified Public Purchasing Officer (CPPO)
• TASBO certification - CTSBS, CTSBO or RTSBA

Special Knowledge/Skills:

• Ability to effectively utilize computers and software including Microsoft Office Suite and other software required by the division
• Ability to organize, prioritize, meet established deadlines and handle multiple tasks
• Ability to maintain accurate and auditable records
• Ability to communicate effectively (verbal and written) using proper English grammar
• Ability to speak in public preferred

Experience:

• Five years public or private sector purchasing experience
• Experience with cooperative contracting preferred
• Background in one of several areas of expertise such as construction, engineering, materials, furnishings, finishes, HVAC, and/or building envelopes preferred

Major Responsibilities and Duties

• Manage cooperative contracts including monthly contact to all vendors
• Act as a point of contact for CP with vendors (and members - as necessary).
• Make or assist with public presentations at CP trainings, seminars, tradeshows, and conferences with travel, as needed.
• Plan events, locate venues, arrange catering, work with Client Engagement (CE) and CP for vendor and member invitations, coordinate all event components for a successful vendor/member experience to help CP show their excellence, as directed.
• Conduct detailed interviews of potential vendors and industry leaders as well as end users (members) to ascertain state of the art product standards and best methods.
• Make or assist with post-award orientation meetings for CP awarded vendors to establish lines of communication
• Assist CE with vendors to develop their marketing plans, including assisting in website review for all necessary information on website.
• Act as a liaison between members and vendors to resolve issues as necessary.
• Learn and become proficient in the software used in the Division.
• Update division software/database with program, member and vendor information.
• Develop specifications for new contracts and scope of work used in solicitation documents.
• Ensure bids are publicly advertised in several publications and websites to abide by 2 CFR 200 requirements
• Perform contract administration, including liaison between vendors and members, compliance with contract terms and conditions, negotiation of contract amendments and extensions. Analyze cost and price data from vendors. Perform contract audits when required.
• Perform public bid openings as required by law.
• Coordinate with CP Client Services Manager to monitor vendor performance.
• Work with the Contract Coordinator to ensure all necessary contract documents are true and correct for approval by HCDE board of trustees.
• Work with CP Contracts Coordinator on timely renewal of annual contracts, including contract negotiation of contract amendments/exceptions and extensions
• Work with Field Representatives to provide them any necessary information
• Coordinate with other contract staff to resolve complex contracting issues.
• Maintain confidentiality.
• Maintain excellent public relations with all parties.
• Be familiar with and assist with duties assigned to other CP staff, as necessary or assigned by Director or Assistant Director.
• Provide guidance and assistance to other employees, as required.
• Maintain a positive attitude and a neat and professional appearance that exemplifies confidence and professionalism.
• Perform other duties as assigned.