Contract Manager

Job Title: Contract Manager
Location: Bend, Oregon
Duration: 12 Months


Job Description:
As a member of the Global Capital Sourcing team, a Contracts & Claims Manager is sought to be responsible for the commercial management of a variety of projects within large and medium green or brown field CAPEX schemes (CAPEX project sizes/spend of min 5 m USD). The aims are to protect rights and entitlements as provided in the contracts, ensure the Contractors’ obligations are fulfilled, ensure is fulfilling their obligations, optimizing value-for-money, reducing contract risks, lowest Total Cost of Ownership (TCO), on time/schedule delivery, quality and in-cost project purchases to support the goal for growth investments.
He/she is in position to mitigate risks related to the contract creation / execution, identify cost benefit solutions to complex contractual matters (including regular delivery and close out of complex negotiations with extremal Stakeholders and Consultants).


Job Description*
(Key Accountabilities)

CONTRACT MANAGEMENT
Project Procurement Execution Strategy
• Support the definition of the Risk mitigation plan;
• Participate in development of contracting strategies;
• Involve Cost Control Group and ensure the implementation of cost control system e.g. progress measurement, remeasurement, bank guarantees, additional items, claims, cash flow and back-charges;
• Analyse the contract conditions and assist the project management in the preparation and conduction of the execution of those contracts;
• Involvement with the review of new tenders and contracts with Strategic Supplier;
• Support the negotiation of major contracts, subcontracts and own the final review and document preparation with Strategic Supplier;
• Ensure relevant Procurement & SGIE process and standards are followed.

Post Tender Award
• Lead the execution of contracts to secure our contractual rights and entitlements;
• Responsible to report contracting plan status and variations to the Project & Procurement on a periodic basis;
• Manage the contracting plan during project execution, commissioning and evaluation stages, including the contractor's cost in cooperation with Cost Control;
• Prepare a summary of key contractual points (deviations from norms, identified risks, of concern to Lonza) generated by a review such that they can be readily identified and addressed;
• Negotiate and agree contract extensions & change request;
• Coordinate activities such as change orders, delay management, conflict management, preparation for potential litigation / arbitration / ADR in terms of proper documentation, timely responses to the contractor as per contract;
• Monitor and safeguards the legal right as per the provisions of the contract;
• Manage the Warranty and performance guarantees of the project assets;
• Ensuring all requirements are met with respect to contract review;
• Coordinating the involvement of legal counsel and/or Client legal counsel in reviews as required;
• Support in Arbitration and in Alternative Dispute Resolution Procedures;
• Overseeing, managing, directing and supporting the project commercial teams to ensure optimization of project returns.

CLAIM MANAGEMENT
• Identifying opportunities for outgoing claims, development of claim strategies, supporting/preparing notifications/correspondence as well as negotiation and settlement;
• Analysis of incoming claims, development of defense strategies, supporting/preparing response/correspondence, claim negotiation and settlement;
• Collection and registration of all claim related documentation in company’s claim repository.

SUPPLIER RELATIONSHIP MANAGEMENT
• Manage escalation of issues and claims management with supplier;
• Develop the supplier relationship according to the expectations per supplier segment;
• Support supplier relationship management and to ensure reliable high quality supply;
• Support the supplier performance, compliance and accountability through supplier scorecards and performance metrics;
• Involved in periodic commercial audits of main contractors.

STAKEHOLDER MANAGEMENT
• Identify and engage with internal stakeholders, including Project Management, Global SGIE, Global Procurement and Corporate Functions (mainly Legal and Finance);
• Clarify stakeholder requirements;
• Drive proactive communications.
Perform other duties as assigned.

Education:
A higher commercial background equivalent to a Bachelor (BSc/BA), preferably Master degree (MSc/MBA) or equivalent and a good thorough technical understanding and knowledge

Skills:
What analytical capabilities or niche skillset does this role require:
· Business and financial acumen;
· Contracting strategy & execution, strategic sourcing expertise, procurement/sourcing knowledge/experience for large CAPEX projects;
· A strong understanding of construction technology, sequencing and practices;
· Exceptional problem solving and analytical skills;
· Demonstrated project management skills;
· Demonstrated experience developing and implementing sourcing strategies that have yielded measurable business results
· Ability to work cross functionally in project work and project management
· Has overseen, sourced from or worked for EPCMV contractors
· Skills in all procurement processes including commodity management, supplier management, negotiations, contract management and e-procurement systems.
· Research, analysis, summary recommendation skills.
· Strong negotiating and influencing skills on international level.
· Experience managing global relationships, both internal and external.
· Experience with international commercial contracts and agreements
· Effective interpersonal and communication skills and ability to build business relationships and to work in multifunctional team