Contract/Grant Specialist - Anticipated Vacancy

Manage contracts throughout the full contract lifecycle, including: Receiving and evaluating requests for contracts and procurements; Working with program staff to define requirements, specifications, deliverables, and funding; Developing solicitations, including RFPs, RFQs, and other procurement documents; Coordinating and supporting the solicitation and evaluation process; Preparing and processing contract awards and required documentation; Developing, reviewing, and executing contracts and related agreements; Monitoring contractor/grantee performance, deliverables, expenditures, and compliance; Coordinating amendments, modifications, extensions, and other changes; Monitoring contract expiration dates and initiating renewal activities in advance of deadlines; Coordinating contract closeout and ensuring required documentation is complete; and. This role is perfect for someone with excellent problem-solving skills, is highly organized, able to establish priorities, track multiple deadlines, identify potential issues before they become critical, and provide timely follow-up to internal customers, contractors, grantees, and other stakeholders.

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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Department of Defense, Veterans' and Emergency Management - Military Bureau

Job Class Code: 0340
Grade: 22 (Professional/Technical)
Salary: $52,253.76 - $72,912.32/Annually (Salary includes a 6% stipend)

Location: Augusta, ME

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Would you like to become an integral team member supporting the State of Maine and the Soldiers and Airmen of the Maine National Guard? We're on the lookout for a professional who thrives in a collaborative environment, values attention to detail, and enjoys working with diverse groups of people and industries. This role is perfect for someone with excellent problem-solving skills, is highly organized, able to establish priorities, track multiple deadlines, identify potential issues before they become critical, and provide timely follow-up to internal customers, contractors, grantees, and other stakeholders. And the best part? You'll have the opportunity to work independently and with a supportive team. If you're looking for a new challenge and want to make a meaningful difference, we can't wait to hear from you!

Remote work: Following successful completion of training and with management approval, this position may be eligible for a hybrid work schedule of up to 2-3 remote workdays per week. Remote work must be performed from a location within the State of Maine.

Successful candidate must be able to pass a federal background check.

Primary responsibilities include:

• Provide contract and grant lifecycle management for the Maine Army National Guard (MEARNG) Cooperative Agreement.
• Monitor and evaluate contractor performance. Take corrective action as necessary to correct deficiencies.
• Effectively communicate with the requestor to ensure the contract meets department specifications and goals.
• Manage contracts throughout the full contract lifecycle, including:
  • Receiving and evaluating requests for contracts and procurements;
  • Working with program staff to define requirements, specifications, deliverables, and funding;
  • Developing solicitations, including RFPs, RFQs, and other procurement documents;
  • Coordinating and supporting the solicitation and evaluation process;
  • Preparing and processing contract awards and required documentation;
  • Developing, reviewing, and executing contracts and related agreements;
  • Monitoring contractor/grantee performance, deliverables, expenditures, and compliance;
  • Coordinating amendments, modifications, extensions, and other changes;
  • Monitoring contract expiration dates and initiating renewal activities in advance of deadlines;
  • Coordinating contract closeout and ensuring required documentation is complete; and
  • Maintaining complete and accurate contract and grant records in accordance with applicable State and Federal requirements.
• Review and analyze contracts and be prepared to discuss feasibility and impact on the department's budget.
• Review and determine best deal for the State of Maine on existing and new commodity purchases for the MEARNG departments.
• Independently identify upcoming deadlines and required actions and initiate timely follow-up with responsible parties to prevent delays, lapses in service, or non-compliance.
• Develop training material and deliver training to department employees.

Knowledge, Skills, and Abilities:

• Ability to manage multiple contracts, grants, procurements, and assignments simultaneously while meeting established deadlines.
• Ability to establish and adjust priorities based on deadlines, operational requirements, funding requirements, risk, and contractual obligations.
• Ability to independently track assignments, deadlines, deliverables, renewals, expirations, and required follow-up.
• Ability to analyze complex information, identify potential issues, and develop practical solutions.
• Ability to interpret and apply procurement laws, rules, policies, procedures, and contractual requirements.
• Knowledge of contract and grant administration principles and practices.
• Knowledge of procurement principles and competitive solicitation processes.
• Knowled