The Contract Lead Specialist is responsible for maintaining essential contract
documents/data in the contract database and building/maintaining hard copy contract files to
be in compliance with Corporate Purchasing, Finance, and OEC Compliance policies. Must be able to use critical thinking skills to work independently under minimal direction to evaluate, manage, and prioritize contract processing tasks from pre- negotiated contracts through completion.
Responsibilities/Scope:
This job contributes to project outcomes by managing and executing defined tasks, coordinating required inputs across teams, collaborating with project leads and stakeholders, and taking initiative to address routine issues and seeks guidance on non routine or ambiguous matters.
Executes end-to-end purchase order changes by coordinating updates to quantities, need-by dates, shipping instructions and confirming supplier acknowledgement within defined timelines.
Ensures documentation and version control for procedures, job aids, and exception handling steps.
Supports issue resolution by compiling case details from procurement platforms and supplier communications to enable timely decisions.
Reports results using trackers and dashboard views, validating outcomes with stakeholders and adjusting actions based on feedback.
Recognize and resolve vendor management issues to maintain system integrity (e.g., wrong
supplier chosen by requisitioner)
Comprehend fundamental contract content and purpose to verify that the requisition was created properly and independently make the decision to reject or approve.
Process Purchase Order Change Notice requests according to guidelines established.
Demonstrate operational expertise with contract workflow management system and PO system.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
Highly organized work style, able to track multiple priorities and 20+ contract requests with accuracy and urgency
Qualifications:
Bachelor's degree preferred
5 years' experience minimum in procurement with an emphasis on business (contracting, outsourcing, finance)
Beneficial to have experience in SAP, contract management databases, analytical tools (PowerBI, Excel)
Must be able to work with multiple complex computer programs to complete contract execution process within departmental timelines and within auditable standards
EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.