Contract Documentation Specialist III

Contract Drafting, Negotiation & Redlining Independently draft, review, negotiate, and redline commercial contracts, including Distribution Services Agreements (DSAs), amendments, notices, and wholesaler service agreements. The strongest candidates will have direct, recent experience personally drafting, negotiating, and redlining commercial contracts , rather than primarily tracking contracts, coordinating approvals, or managing projects.

Contract Documentation Specialist III
Location: Mettawa, IL 60045
Pay Rate: $42.00–$46.00 per hour
Contract Length: 2 years (initial contract)
Industry: Pharmaceutical / Life Sciences
 
Position Overview
The Fountain Group is hiring a Contract Documentation Specialist III for a prominent client in the pharmaceutical and life sciences industry located in Mettawa, IL.
 
We are seeking an experienced contracting professional with a strong background in hands-on contract drafting, negotiation, and redlining of commercial agreements. This position supports the Trade Program Solutions (TPS) team, focusing on wholesale distribution agreements, standard terms and conditions, contract amendments, and pharmaceutical product documentation.
 
The ideal candidate will have at least 5 years of direct contract drafting, negotiation, and redlining experience, preferably involving wholesaler agreements, distribution contracts, procurement, or commercial business transactions.
 
This is a hands-on commercial contracting position, not a project management or attorney role. Candidates with paralegal experience and strong commercial contracting backgrounds are highly encouraged to apply.
Key Responsibilities
 
Contract Drafting, Negotiation & Redlining

• Independently draft, review, negotiate, and redline commercial contracts, including Distribution Services Agreements (DSAs), amendments, notices, and wholesaler service agreements.
• Manage contractual relationships involving national and regional wholesale distributors.
• Review and negotiate commercial contract language, identify nonstandard terms, and recommend appropriate revisions.
• Support specialty distribution agreements, including contracts involving cold chain pharmaceutical products.
• Coordinate contract preparation, stakeholder reviews, revisions, approvals, and execution.
• Partner with Legal, Procurement, Market Access, and other business stakeholders to resolve contractual issues.

 
Standard Terms & Conditions Management

• Lead a cross-functional stakeholder group responsible for maintaining and updating standard terms and conditions.
• Review and revise Standard Terms & Conditions of Purchase, terms of sale, and returned goods policies.
• Coordinate stakeholder feedback, document revisions, approvals, and version control.
• Ensure commercial agreements align with internal policies and compliance requirements.

 
Pharmaceutical Documentation & HDA Forms

• Review, proofread, and finalize HDA Standard Pharmaceutical Product and Medical Device Information Forms.
• Validate product information, including National Drug Code (NDC) numbers, packaging details, and supporting documentation.
• Identify and resolve discrepancies before submitting documents for leadership approval and signature.
• Maintain accuracy, consistency, and completeness across contractual and pharmaceutical documentation.

 
Contract Administration & Stakeholder Collaboration

• Maintain organized contract records, amendments, approvals, and supporting documentation.
• Utilize contract management repositories and tools such as Smartsheet, OneDrive, and Pramata.
• Collaborate with Market Access Trade, Legal, Government Pricing, Procurement, Demand Planning, and Compliance teams.
• Independently manage multiple contracting priorities, deadlines, and stakeholder requests.
• Ensure contracting activities comply with established company policies and procedures.

 
Required Qualifications

• Minimum 1 years of hands-on experience drafting, negotiating, and redlining contracts. 5 years of progressive experience preferred.
• Bachelor's degree required; a degree in Business or a related discipline is preferred.
• Demonstrated experience independently preparing and revising commercial contract language.
• Experience reviewing and negotiating contractual terms and conditions, amendments, and related agreements.
• Strong understanding of contract lifecycle management, including drafting, negotiation, approvals, and execution.
• Ability to identify unfavorable or nonstandard contract provisions and recommend revisions.
• Experience collaborating with Legal, Procurement, Finance, and other business stakeholders.
• Exceptional attention to detail, proofreading, analytical, and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Adobe.
• Ability to work independently with minimal supervision while managing multiple deadlines.

 
Preferred Qualifications

• Wholesaler contracting experience, particularly Distribution Services Agreements (DSAs) or commercial wholesale agreements.
• Pharmaceutical, biotechnology, medical device, or life sciences industry experience.
• Paralegal experience involving commercial contract drafting, redlining, and negotiation.
• Business, procurement, supplier contracting, or distribution contracting background.
• Experience with specialty pharmaceutical distribution or cold chain agreements.
• Familiarity with Standard Terms & Conditions, returned goods policies, and contract amendments.
• Experience reviewing HDA pharmaceutical product forms or NDC-related documentation.
• Proficiency with Smartsheet, OneDrive, or Pramata contract management software.
• Experience using AI-assisted contract drafting or document review tools, including Microsoft Copilot, ChatGPT, Claude, or similar platforms.

 
Ideal Candidate Profile
The strongest candidates will have direct, recent experience personally drafting, negotiating, and redlining commercial contracts, rather than primarily tracking contracts, coordinating approvals, or managing projects.
Candidates with backgrounds in commercial contracting, wholesale distribution, procurement contracting, supplier agreements, or paralegal work involving business contracts are particularly well suited for this opportunity.

Please note: This position requires demonstrated contract drafting and negotiation expertise. Experience limited to contract administration, document processing, or project coordination will not satisfy the core requirements.
 
Additional Information

• Initial contract duration of 2 years.
• Opportunity to support complex commercial contracting activities within a major pharmaceutical organization.
• Cross-functional exposure to Market Access, Legal, Procurement, Compliance, and Supply Chain operations.

 
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