Contract Compliance SpecialistPosition OverviewThe Contract Compliance Specialist is responsible for reviewing, interpreting, and managing customer contract requirements within a high-mix, low-volume manufacturing environment supporting critical national defense programs.This role ensures that all contractual, technical, quality, and documentation requirements are accurately understood, documented, communicated, and executed throughout the project lifecycle. Working cross-functionally with Manufacturing, Engineering, Quality, and Supply Chain, the Contract Compliance Specialist ensures each department has the information and resources necessary to meet customer expectations, maintain compliance, and deliver projects on time and without errors.Key ResponsibilitiesContract and Project ManagementReview and interpret customer contracts, purchase orders, specifications, drawings, and other project documentation.Identify, organize, and communicate customer requirements to the appropriate internal departments.Ensure contractual and technical requirements are flowed down to internal teams and external suppliers as needed.Establish project documentation and planning activities to support timely execution and successful delivery.Prepare, track, and manage customer submittals to ensure accuracy and on-time completion.Document and track customer deliverables, including hardware and software requirements.ERP and Production PlanningCreate and maintain project-related data within the ProShop ERP system, including parts, work orders, bills of materials (BOMs), and outside processing requirements.Utilize ERP and project management tools to improve workflow, visibility, efficiency, and production throughput.Ensure project requirements and supporting documentation are available to relevant departments before they are needed for execution.Technical Documentation and ComplianceDevelop internal drawing packages based on customer-provided documentation.Review internally developed 3D solid models for conformance with customer drawings and specifications.Review test plans and procedures, including hydrostatic and flow testing requirements.Review incoming material certifications, process certifications, and other required compliance documentation.Prepare and compile final customer certification and documentation packages.Support the development and maintenance of internal processes, procedures, work instructions, and training materials.Verify the accuracy, completeness, and compliance of all customer-facing documentation before submission.Safety and Continuous ImprovementFollow all company safety policies and applicable OSHA regulations.Report potential safety hazards to the appropriate safety representative or management.Wear required personal protective equipment in designated manufacturing and operational areas.Contribute to continuous improvement initiatives that enhance quality, delivery, efficiency, and cross-functional communication.Perform other duties as assigned.Performance ExpectationsSuccess in this role is measured by the ability to:Complete assigned work accurately and on time or ahead of schedule, with a strong focus on quality and error prevention.Ensure customer and internal requirements are communicated to the appropriate personnel before established deadlines.Submit complete, accurate, and compliant customer documentation by required due dates.Establish effective project plans and initiate required activities across departments within defined timeframes.Consistently use ERP and project management tools to improve project visibility, coordination, and execution.Support continuous improvements in operational efficiency, production throughput, and customer satisfaction.Required Qualifications and ExperienceAssociate degree in Manufacturing, Engineering, Management, Finance, or a related field.Ability to read, interpret, and understand engineering drawings, specifications, contracts, and other technical documentation.Strong organizational skills and a methodical approach to managing detailed information.Excellent attention to detail, analytical thinking, and problem-solving abilities.Ability to work independently, take initiative, and follow assignments through to completion.Strong time management skills and the ability to manage multiple concurrent projects and deadlines.Effective written and verbal communication skills, with the ability to collaborate across cross-functional teams.Experience working with ERP systems; ProShop experience preferred.U.S. citizenship and the ability to pass a background check and obtain and maintain a security clearance, as required.Preferred QualificationsBachelor’s degree in Project Management, Quality, Engineering, or a related field, or equivalent professional experience.Working knowledge of SolidWorks 3D modeling software.Experience in a manufacturing environment, preferably high-mix, low-volume production.Familiarity with quality management systems, customer compliance requirements, and manufacturing documentation processes.Core CompetenciesAttention to Detail: Maintains accuracy and completeness across technical, contractual, and quality documentation.Organization and Accountability: Effectively prioritizes responsibilities, manages competing deadlines, and follows through on commitments.Adaptability: Maintains a positive, solutions-oriented approach when priorities shift to meet customer and operational needs.Communication and Collaboration: Clearly communicates requirements and works effectively with Manufacturing, Engineering, Quality, and Supply Chain.Initiative and Problem-Solving: Identifies potential issues, takes proactive action, and seeks opportunities to improve processes.Coachability and Development: Demonstrates a willingness to learn, accept feedback, develop new skills, and grow professionally.Professionalism and Integrity: Demonstrates sound judgment, accountability, and ethical conduct in all responsibilities.Reporting StructureThe Contract Compliance Specialist reports to the VP of Mission Assurance and provides cross-functional support to Manufacturing, Engineering, Quality, and Supply Chain.
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