Contract and Building Coordinator - Forbes Center for the Performing Arts

Working Title: Contract and Building Coordinator - Forbes Center for the Performing Arts

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Visual and Performing Arts

Department: 100160 - Forbes Center Box Office

Pay Band: 3

Pay Rate: Pay Range

Specify Range or Amount: $40,000 - $45,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 09/24/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?

We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:

• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

James Madison University's College of Visual and Performing Arts (CVPA) seeks applications for a full-time Contract and Building Coordinator for the Forbes Center for the Performing Arts. This position provides expert coordination of the artist contract lifecycle for the Forbes Center and ensures effective management of the Forbes Center facilities, including access control, repairs and maintenance coordination, safety processes, and fixed-asset stewardship, in support of the Director and the mission of CVPA.

The successful candidate will translate Director-approved deal memos into compliant artist agreements and manage contract workflows through approval and execution, while also serving as Building Manager for the Forbes Center, coordinating facilities services, access and security, and fixed assets.

This position reports to the Director, Forbes Center for the Performing Arts, and works closely with University Procurement, Legal Affairs, Facilities Management, Safety/Risk offices, and the CVPA Business Office.

CVPA welcomes applicants who can demonstrate a commitment to building supportive and welcoming environments and to supporting student success, community engagement, and safety.

Duties and Responsibilities:

Artist Contract Coordination

• Draft, route, and track artist agreements, addenda, and riders based on Director-approved deal memos.
• Collaborate with University Procurement and Legal Affairs to ensure compliance with JMU, Commonwealth of Virginia, and legal standards.
• Maintain contract templates, records, and tracking logs; archive executed documents in accordance with records policy.
• Coordinate budget/fee data, W-9 and insurance requirements, and payment schedules with the CVPA Business Office.
• Coordinate travel-related responsibilities between the Forbes Center and performing artists, including managing execution of rider responsibilities when artists are on-site.

Building Management and Facility Coordination

• Serve as the Forbes Center's primary Building Manager; submit and track work orders, and coordinate repairs and preventive maintenance with Facilities Management.
• Manage key and card access; maintain door schedules; document approvals and access logs.
• Serve as Fixed Assets Coordinator for the Forbes Center; maintain accurate inventories and coordinate annual certifications.
• Support planning and execution of maintenance upgrades, safety inspections, and lifecycle replacements in performance and public spaces.

Collaboration, Communication, and Customer Service

• Provide responsive, service-oriented support to artists, agents, faculty, staff, students, and campus partners.
• Maintain clear communication channels with the Director, CVPA staff, University Procurement, Facilities Management, and Safety/Risk offices.
• Contribute to continuous improvement of contracting and facility processes; document procedures and share best practices.

Qualifications:

• Experience coordinating contracts, agreements, or complex administrative workflows.
• Skill in project management, workflow tracking, and document control.
• Ability to interpret and apply policy, follow procedures, and maintain confidentiality.
• Excellent interpersonal, written, and verbal communication skills, with the ability to work effectively with a wide variety of stakeholders, including students, faculty, staff, and university partners.
• Proficiency with office productivity software and databases, and the ability to learn JMU systems (e.g., HRMS/PeopleSoft, facilities work-order tools).
• Ability to manage detailed documentation accurately.
• Ability to work occasional evening and weekend hours aligned to performance schedules or facility needs.

Additional Considerations:

• Experience in performing arts, venue management, or higher education.
• Familiarity with Commonwealth of Virginia procurement standards and public-sector contracting.
• Experience with building/facility coordination and fixed-asset management.

Additional Posting Information:

This position involves occasional standing and walking within a multi-venue performance facility, and the ability to lift and carry up to 25 lbs. occasionally with or without accommodation. There is exposure to typical office and performing arts venue environments (lobby, backstage, and mechanical/scene shop areas), with appropriate personal protective equipment provided when required.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.