Contract Administrator

Title: Contract Administrator

State Role Title: Prog Admin Specialist II

Hiring Range: $65,290-$90,100

Pay Band: 5

Agency: Dept Behavioral Health/Develop

Location: Central Office

Agency Website: www.dbhds.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Behavioral Health and Developmental Services (DBHDS) is seeking a motivated and experienced individual to serve as the Contract Administrator for Recovery-Oriented Systems of Care within the Office of Mental Health Wellness and Recovery Supports. Under general supervision, this position will perform professional-level programmatic, operational, contractual, analytical, and technical work supporting statewide behavioral health initiatives across the service continuum, including prevention, mental health, substance use, peer and recovery support services, and community-based systems. Some statewide travel may be required. A valid, unrestricted driver's license and an acceptable driving record in accordance with the Commonwealth's Driver Safety Program are required. This is a restricted, state funded grant position with a renewable grant. Continued employment in this position is contingent upon funding and is not eligible for layoff benefits per DHRM state policy 1.30.

Additional responsibilities include:

• Supporting the planning, implementation, monitoring, and evaluation of behavioral health programs, services, contracts, grants, and special initiatives funded or administered by DBHDS.
• Conducting research and analysis, managing data and performance measures, supporting policy and guidance development, and developing recommendations to improve the effectiveness, quality, compliance, and sustainability of recovery-oriented systems of care throughout the Commonwealth.
• Providing contract administration and project management support for multiple behavioral health initiatives, including statewide training programs, community-based organizations, mental health, prevention, recovery and wellness initiatives, family support services, and other community-based behavioral health programs.
• Providing procurement support, budget tracking, deliverable review, performance reporting, technical assistance, stakeholder engagement, and coordination with internal offices, state agencies, contractors, community services boards (CSBs), behavioral health authorities (BHAs), recovery organizations, and other partners.
• Performing a variety of administrative and professional functions related to strategic planning, meeting facilitation, event coordination, data reporting, and quality improvement activities.

Minimum Qualifications

• Knowledge of Virginia's public behavioral health system, including prevention, mental health, substance use, and recovery-oriented systems of care.
• Knowledge of the principles and practices of recovery-oriented system of cares.
• Experience with contract administration, contract monitoring, procurement processes, grants management, and vendor performance management.
• Ability to interpret and apply state and federal regulations, contractual requirements, and agency policies.
• Experience with program development, implementation, quality improvement, and performance measurement.
• Experience with budget development, fiscal monitoring, and financial management practices.
• Experience in data collection, data analysis, reporting methodologies, and program evaluation techniques.
• Ability to manage multiple contracts, projects, and initiatives simultaneously while meeting established timelines and deliverables.
• Ability to utilize spreadsheets, presentation, database, project management, data visualization, and reporting software to support operational and programmatic activities, with the ability to develop, implement, and evaluate policies, procedures, and programmatic initiatives.
• Provide technical assistance and consultation to contractors, community partners, and behavioral health stakeholders.

Additional Considerations

• State government operations, policies, and administrative procedures.
• Stakeholder engagement and collaboration strategies across public, private, nonprofit, and community-based organizations.
• Certified Peer Recovery Specialist

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

This position is eligible, however not guaranteed, for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

For consideration, interested applicants must apply by completing the online application and/or submit a resume. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. Applications must be submitted by 11:55 p.m., on the listed closing date. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.

For any technical assistance with the jobs.virginia.gov website, please contact applicantinquiry@dhrm.virginia.gov.

Contact Information

Name: ShaKiera Miles

Phone: N/A

Email: shakiera.miles@dbhds.virginia.gov - Inquiries Only/No submissions, to Include resumes.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.