Contract Administrator I (Immediate Opening)

Job Description Revised: 9/2/2026 Position Title: Contract Administrator Job Title: Contract Administrator I Function: Supply Chain Family: Procurement Reports to: Director, Procurement Terms of Employment: Pay Grade: E14 Minimum Salary: * $59,800 Mid-Point Salary: $72,348

• Salary is determined on directly related experience supported by a service record or experience affidavit. For more information on our pay policy, please refer to the Compensation Resource Manual. Annualized pay may be pro-rated based on actual start date. Minimum Work Days: 230 Type of Assignment: Full-Time; Exempt Contract Type: Non-Chapter 21 Funding Source: This position is locally funded. Job Scope Use significant independent judgment and familiarity with the field to perform work. May be responsible for administration of various moderate and high complexity departmental programs and may lead a group of employees. May develop policies and procedures and oversee the implementation and execution of them. Position Summary Responsible for coordinating the formal competitive procurement process, including developing short/long-term goals and objectives, procurement strategies, and business practices to enhance overall operational effectiveness in support of the District. This administrator will monitor and measure performance for the purchase of goods and services, including construction, to ensure contractual compliance with the State of Texas and District procurement requirements. Essential Functions / Key Responsibilities
  1. Prepare formal contracts valued up to $50,000 or above $50,000 per Director's discretion; uses latitude for independent judgement to establish/interpret contract provisions, and monitor/enforce compliance with contractor performance standards.
  2. Respond to routine customer service inquiries, provides technical support, and resolves moderately complex problems related to material management functions. Escalates complex problems to senior level or above for resolution.
  3. Assist with managing single and multi-year contracts including contract renewals, modifications, amendments, extensions, and cancellations upon mutual agreement between the District and contracted parties using latitude for independent judgement; conducts feasibility studies and prepares applicable documentation to determine the cost advantages of exercising renewal options or re-soliciting requirements.
  4. Ensure compliance with Local, State and Federal procurement guidelines i.e., insurance, bonding, public openings, open records, criminal background, advertisement, conflict of interest, suspension, debarment, and other mandatory statutes. Job Description Revised: 9/2/2026
  5. Identify, negotiate, document cost savings/containment opportunities, i.e., contract renewals, BAFOs, best value incentives, face-to-face negotiations, etc., for monthly reporting.
  6. Develop, maintain, and adhere to a file retention plan for active/inactive contract documents.
  7. Develop and oversee performance standards, quality indicators, internal/external customer surveys, risk assessments, and other monitoring methods.
  8. Measure vendor performance quality control program and report adverse trends to the Texas Procurement and Support Services (TPASS) Division and other compliance monitoring agencies.
  9. Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position. Minimum Requirements Bachelor's degree from an accredited college or university or 4 years equivalent experience. 3+ years of progressive experience in contract administration. Candidate must have a satisfactory outcome of a fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee. Preferred Qualifications Master's Degree from an accredited college or university. 8+ years of progressive experience in contract administration. Valid purchasing certification. Knowledge, Skills & Abilities Effective communication skills, both oral and written, with diverse groups of individuals utilizing tact and diplomacy. Knowledge of public contract administration procedures, contract negotiation, and legal terminology. Knowledge of specification/Statement of Work (SOW) development. Ability to define problems, draw conclusions, and solve problems. Effective leadership and organizational skills. Working Conditions Work Environment: Computer, computer software programs and peripherals, teacher resource materials and equipment, copier, fax, and other equipment applicable to the position. Frequent exposure to temperature extremes (hot and cold), humidity extremes, and noise. Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.
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      Physical Demands/Requirements: Maintain emotional control under stress; work with frequent interruptions/deadlines and prolonged or irregular hours; Frequent walking, standing, stooping, bending, pulling and pushing; Occasional: Lifting and carrying 10-25 pounds frequently, 25-40 pounds occasionally, more than 45 pounds infrequently with assistance; Pushing/pulling 10-35 pounds sporadically; May be required under specific circumstances to provide physical restraint of students in danger of causing harm to themselves or others; Frequent districtwide and occasional statewide travel. Job Description Revised: 9/2/2026 Supervisory Responsibilities / Direct Reports None San Antonio ISD is committed to non-discrimination on the basis of race, color, ethnicity, culture, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, appearance, immigration/citizenship status, home language, socioeconomic status, or disability in its educational programs, services, and District business functions. Information on persons designated to handle inquiries regarding non-discrimination policies can be found within SAISD Board Policies DIA(EXHIBIT) or FFH(EXHIBIT), available online at: https://pol.tasb.org/PolicyOnline?key=176. San Antonio ISD está comprometido a no discriminar por motivos de raza, color, origen étnico, cultura, religión, origen nacional, edad, sexo, identidad sexual, expresión de género, orientación sexual, apariencia, estado inmigratorio/de ciudadanía, idioma natal, estado socioeconómico o discapacidad en sus programas educativos, servicios y funciones de negocios del Distrito. La información sobre las personas designadas para manejar consultas sobre las políticas de no discriminación se encuentra bajo las Políticas de la Junta Directiva DIA (Prueba documental) o FFH (Prueba documental) de SAISD, disponible en línea bajo: https://pol.tasb.org/PolicyOnline?key=176 Employee Printed Name: Date: Employee Signature: