Contract Administration Manager - Network Construction

Our client, a Communications company, is looking for a Contract & Change Order Administrator - Telecom for their Remote location.

Responsibilities:

• This Statement of Work establishes the scope, deliverables, service levels, and operating assumptions for a US-based contingent RCAM resource supporting Custom Networks.
• The assignment is execution-focused with primary emphasis on contract modifications & administration, while also supporting adjacent phases including bid review support, onboarding, escalations, and renewal support.
• The objective is to improve cycle time, increase administrative accuracy, reduce backlog, and drive cost recovery through disciplined change order and contract administration support.
• Develop DOW/SOW language and review contract-related scope, pricing, and supporting requirements for engineering and construction agreements; validate project bid and RFP inputs for contractual accuracy before Strategic Sourcing processing.
• Own intake, triage, and workflow management for contract modification requests arising from Custom Networks operations, ensuring requests are validated, routed, and progressed from initiation through execution.
• Manage the full change order lifecycle, including creation, tracking, follow-up, and closure in Procurement Gateway and related systems.
• Prepare contract amendments covering scope, pricing, and terms using approved templates and clause language, and coordinate Strategic Sourcing and Legal reviews where required.
• Administer assembly unit governance by adding units to existing contracts, supporting creation of new units, and coordinating mnemonic mapping and related setup activities.
• Maintain contract document repository and version control for MSAs, annexes, SOWs, amendments, and supporting attachments, while tracking contractual obligations, notice periods, COI and bond requirements, and other compliance records.
• Analyze unit usage, cycle times, and pricing/application trends to identify billing leakage, missed billables, non-standard usage, and cost recovery opportunities.
• Provide cross-functional analysis, direction, and guidance to Engineering, Construction, Accounting, Regulatory, Tax, Supply Chain, Sourcing, Legal, Operations, and suppliers on contract administration matters.
• Support vendor onboarding and line-extension kickoff activities, including system setup needs, unit readiness, and onboarding documentation coordination.
• Provide contract administration support during escalations, including payment disputes, formal performance actions, and contract-based interpretation issues in partnership with Vendor Management, the Business Unit, and Strategic Sourcing.
• Contribute to renewal support, retainage release, and contract closeout activities, while developing scorecards, training collateral, process improvements, and reporting that improve consistency and throughput.
• Change order processing Create, update, track, and close assigned change orders in Procurement Gateway and related trackers. Daily
• Amendment creation Prepare amendment drafts using approved templates and route for review where required. Daily / as needed
• Unit setup and management Process assembly unit additions, support new unit creation workflow, and coordinate mnemonic mapping support. Daily
• Contract data management Maintain current contract documents, versions, supporting attachments, and obligation trackers. Ongoing
• Contract health reporting Provide reporting on backlog, cycle time, aged items, open obligations, expirations, and recovery actions. Weekly
• Cost recovery support Research missed billables, pricing discrepancies, omitted charges, and support recovery documentation. Weekly

Service Levels / SLAs

• Workflow Item SLA
• Add assembly units to existing contracts 1 business day
• Subcontractor addition and approval 1 business day once claims are cleared
• Retainage release processing 1 business day after required completion confirmations and lien period conditions are met
• Initial triage of new change order requests Within 1 business day of receipt
• Draft amendment package turnaround for standard changes Within 3 business days from complete request package
• Weekly backlog review and aged item escalation Once per week minimum
• Client provides required system access, templates, approval paths, current contract documents, and stakeholder points of contact.
• Complete intake information is provided by the Business Unit and Vendor Management for requests requiring action.
• Strategic Sourcing and Legal provide timely decisions when commercial approvals or clause reviews are required.
• The contractor will not execute unauthorized commitments, negotiate non-delegated commercial terms, or approve deviations outside documented authority.

Requirements:

• Bachelor's degree or equivalent experience.
• 3-5 years of professional experience
• Working knowledge and experience with engineering support systems and contract administration processes.
• Knowledge of basic contract law and contract negotiation principles.
• Demonstrated ability to perform cost analysis on engineering and construction related work orders and projects.
• Strong communication, documentation, stakeholder management, conflict resolution, and organizational skills.
• General understanding of utility accounting practices and financial controls relevant to contract administration and cost recovery.
• Experience supporting network construction, line extension, engineering, OSP, ISP, EFI, COEI, DC Power, or similar telecom construction categories.

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities