Closeout Coordinate closeout requirements with the Architect, Owner, Subcontractors, Suppliers, public officials, RG employees, RG management, and other relevant agencies, including obtaining, reviewing, and submitting required certificates, insurance documentation, operation and maintenance manuals, warranties, and as-builts. Correspondence, Documentation & Relationship Management Prepare correspondence with Owner, Architect, Engineers, Subcontractors, Suppliers, etc., including but not limited to Schedules of Values, project schedules, memos, RFIs, transmittals, and submittals.

PROJECT MANAGER
In this position, you are responsible for completing construction projects of various sizes and complexities, verifying that they meet expectations with regard to quality, schedule, plans, specifications, and budget. You will act as the liaison between the Owner — including federal agencies such as USACE, NAVFAC, BIA, and GSA — and Ross Group.

• Monitor staffing needs, evaluate performance, and address employee relation issues as warranted for staff.
• Actively manage the budget on each project and develop scenarios which enable the budget to be achieved. Determine approaches that will enable the project to be completed under budget.
• Consult with Business Development and Estimating during the pre-bid phase to remain current on activities. If assigned a project, coordinate with referenced departments to study and monitor plans thoroughly prior to submission of proposal, and update estimating of design deficiencies, alternates, staffing, and equipment requirements.
• Solicit subcontractors and suppliers for proposals prior to proposal submission.
• Review and negotiate contract with the Owner and VP of Operations and prepare contract for CEO signature, ensuring compliance with applicable FAR/DFARS clauses on federal awards.
• Attend Owner/Architect meetings, including partnering and progress meetings required under federal contracts.

Pre-Construction & Compliance Setup

• Establish procedures for submission of applications for payment, requests for information, change orders, and submittals, and for coordination of owner-furnished/government-furnished equipment during the Pre-Construction meeting with the Owner/Architect. Define document management for routing and response, and establish a chain of command for pre-construction, construction, and closeout phases.
• Submit requests for surety bond(s) and insurance certificates. Submit with signed contract to Owner.
• Submit building permit applications where applicable; follow up on review progress and obtain approvals.
• Oversee compliance with prevailing wage requirements (e.g., Davis-Bacon) on federal projects, coordinating with the responsible internal team on certified payroll submissions.
• Where required, coordinate base access credentialing (e.g., background checks, installation access passes) for project staff — requirements vary by installation and project.

Quality, Schedule & Budget Oversight

• Review the budget at least monthly to determine if variances are accurate and update estimates accordingly. Include the project management team (Superintendent, Assistant Project Manager, and Project Engineer) in the review process to identify approaches that support completing the project under budget.
• Oversee implementation of the Three-Phase Quality Control process (Preparatory, Initial, and Follow-up phases) as required on USACE/NAVFAC contracts, with the Superintendent/QC Manager executing daily QC documentation (e.g., via RMS or QCS).
• Oversee project safety performance and ensure compliance with EM 385-1-1 and other applicable safety requirements, coordinating with the Superintendent and Site Safety and Health Officer (SSHO) as needed.
• Oversee development and maintenance of the project's CPM schedule (e.g., in Primavera P6), including 3-week look-aheads and monthly progress narratives, in coordination with the project team.

Correspondence, Documentation & Relationship Management

• Prepare correspondence with Owner, Architect, Engineers, Subcontractors, Suppliers, etc., including but not limited to Schedules of Values, project schedules, memos, RFIs, transmittals, and submittals.
• Utilize and maintain project tools — including federal contract management systems such as RMS, QCS, and NAVFAC e-Builder where applicable — to track and record project performance.
• Maintain relationships with Owner, Architect, Engineer, Subcontractor, Supplier, public officials, and RG employees, and conduct project meetings. Ensure prompt payment from Owner and timely payment to Subcontractors and Suppliers according to percentage complete.
• Document quality and progress of each Subcontractor and Supplier. Update Subcontractors and Suppliers on any changes to plans, specifications, and/or schedule.
• Inform management of productivity, costs, quality control, document management, and status of payment applications. Notify management of issues affecting quality, budget, progress, or safety.

Closeout

• Coordinate closeout requirements with the Architect, Owner, Subcontractors, Suppliers, public officials, RG employees, RG management, and other relevant agencies, including obtaining, reviewing, and submitting required certificates, insurance documentation, operation and maintenance manuals, warranties, and as-builts. Review each punchlist generated by the Architect, Engineer, Subcontractor, and RG Superintendent prior to commencement and upon completion.

• Have a Bachelor's degree or equivalent experience in a related field. Degrees in Construction Management, Civil Engineering, or Mechanical Engineering are a plus.
• Have previous construction project management experience with a proven project history in relation to quality, schedule, budget, and safety.
• Have prior experience with USACE, NAVFAC, or other federal construction projects (preferred, not required).
• Have working knowledge of federal contract management systems, including RMS, QCS, NAVFAC e-Builder, and Primavera P6 scheduling software.
• Have the ability to plan, lead, organize, and communicate with customers, including federal contracting officers and government representatives.
• Can relocate to the project site if required and work flexible hours, averaging 50+ hours per week.
• Have working knowledge of MS Office, MS Outlook, and Internet-based tools.

• Managing $5M–$20M/year of projects.
• Dependability in meeting attendance guidelines.
• Reviewing and adhering to company policies and procedures.
• Effectively balancing time management and cost considerations in performing job responsibilities.
• Progressively increasing job knowledge and demonstrating the ability to learn and apply new skills.
• Making timely decisions using sound and accurate judgment while keeping appropriate people informed throughout the decision process.
• Identifying problems, then gathering and analyzing information skillfully, and consulting with entities associated with and affected by the issue.
• Planning a project effectively from the onset, utilizing past experience to identify coordination issues during the pre-construction phase in order to optimize project performance.
• Leading a project to completion, utilizing management skills to effectively coordinate with each entity associated with the project.
• Organizing and prioritizing work activities while utilizing efficient time management skills to meet deadlines and stay on schedule.
• Communicating effectively and professionally, both verbally and in written correspondence.
• Meeting established goals while demonstrating accuracy and thoroughness to ensure quality of work.
• Effectively managing staff by ensuring appropriate staffing levels, providing formal and informal evaluations and feedback, addressing employee issues when warranted, and providing appropriate training and mentoring.
• Being able to adapt to rapidly changing priorities to accomplish project goals.

• Work outdoors in extreme conditions such as cold, heat, and humidity on a regular, daily basis.
• Use visual and auditory skills.
• Stand, climb, bend, and stoop on a regular, daily basis.

Some positions warrant eligibility for a monthly auto allowance. When an employee is deemed eligible, use of the vehicle must be for the employer's convenience, required as a condition of employment, and the vehicle must qualify as acceptable per Company policy depending on the employee's function within the organization.

Status:  Exempt
Reports to:  Senior Project Manager
Secondarily Reports to:  Chief Executive Officer

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