Construction Project Coordinator/Office Manager

The ideal candidate is comfortable managing multiple priorities, following up on outstanding items, maintaining accurate project documentation, and helping ensure that both our projects and office operate efficiently. We are seeking a highly organized, proactive, and detail-oriented Construction Project Coordinator / Office Manager to support our construction operations and manage the day-to-day administrative functions of our office.

Weis Builders is a premier construction company with over 85 years of delivering high-quality projects that make a lasting impact on communities. We are seeking a highly organized, proactive, and detail-oriented Construction Project Coordinator / Office Manager to support our construction operations and manage the day-to-day administrative functions of our office. This position serves as an important link between project managers, superintendents, subcontractors, vendors, clients, and the office. The ideal candidate is comfortable managing multiple priorities, following up on outstanding items, maintaining accurate project documentation, and helping ensure that both our projects and office operate efficiently. Success in this role requires strong communication skills, attention to detail, follow-through, and the ability to anticipate what needs to happen next rather than simply reacting to requests. Key Responsibilities: Provide administrative and coordination support to project managers and field personnel throughout the construction process.Assist with project startup, contact lists, distribution lists, and document-control procedures.Maintain organized project records.Assist with preparation, tracking, and distribution of contracts, subcontracts, purchase orders, change orders, insurance certificates, and other project documentation.Track subcontractor and vendor documentation and follow up on outstanding items.Assist with project correspondences.Assist with meeting preparation, agendas, meeting minutes, and distribution of action items.Coordinate communication among project managers, superintendents, subcontractors, vendors, design professionals, and other project stakeholders.Assist with project closeout, including punch lists, warranties, operation and maintenance manuals, as-built documentation, lien waivers, and other required closeout materials.Monitor deadlines and proactively follow up with responsible parties to keep project requirements moving forward.Manage the day-to-day administrative operations of the office and help maintain a professional, organized, and efficient work environment.Serve as a primary point of contact for general office communications, visitors, vendors, and service providers.Answer and route telephone calls and general correspondence as appropriate.Maintain office supplies, equipment, and inventory and coordinate purchasing as necessary.Manage incoming and outgoing mail, deliveries, and shipments.Assist with employee onboarding logistics, including workspace preparation, equipment coordination, and administrative documentation.Assist management with correspondence, reports, presentations, spreadsheets, and other administrative needs.Help identify opportunities to improve administrative processes, organization, and efficiency.Perform other project and office-related duties as needed.