The Project Coordinator plays a critical role in supporting project management teams for multifamily renovation or capital improvement projects. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects in a fast-paced construction environment. Responsibilities: - Provide overall daily administrative support to the project management team
- Ensure daily adherence to project management protocols, with a focus on compliance and administrative accuracy across all active projects
- Assist in researching, compiling, and submitting all documentation required for permitting and regulatory approvals
- Assist in assembling and managing project submittals for client and engineering review
- Aid in coordination of procurement and purchasing of major materials, ensuring cost control and timely delivery
- Help source subcontractors and vendors for project managers
- Assist in entering and maintaining project and lead data within the company CRM system
- Assist in tracking and updating project schedules to reflect real-time progress and changes
- Conduct job site visits to perform quality control checks and verify project standards are met
- Help prepare detailed Subcontractor Scope of Work (SOW) documents
- Work closely with the Project Management team to ensure client proposals are submitted accurately and on time.
- Aid in accuracy and completion of daily and weekly project progress reports
- Develop and maintain a preferred vendor list for the region based on metrics for cost, quality and reliability
- Assist in creating closeout binders for large projects - warranties, materials, data sheets, paint specs, inspection reports, permits, daily reports, final signoffs, etc.
- Help process and track change orders in a timely manner
- Review and facilitate approval of invoices in accordance with project timelines
- Assist in other duties as assigned
Skills and Qualifications: - 2–5 years of experience in construction coordination, project administration - multifamily or renovation experience preferred
- Ability and willingness to occasionally travel long distances as necessary per project requirements
- Strong knowledge of construction documentation, permitting processes, and project workflows
- Proficiency in CRM systems, Microsoft Office Suite, and project scheduling tools (e.g., MS Project, RedTeam, or similar)
- Excellent organizational, communication, and time management skills
- Ability to manage multiple projects and deadlines simultaneously
- Valid drivers license
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