Construction Project Administrator

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Company: Floyd Construction Corporation

Job Title: Construction Project Administrator

Location: Wichita, Kansas

Employment type: Full-Time, Hourly

Reports to: General Manager

Company mission:

To maintain high standards of integrity, reliability, and excellence. At Floyd Construction, we are passionate about providing quality construction services on-time and within budget.

Company principles:

People: People are our #1 Priority

Integrity: We are clear, honest and trustworthy

Excellence: We deliver exceptional results with humility

Reliability: We are committed and consistently dependable

Performance competencies & responsibilities:

Construction & project management support

• Proficient in MS 365, ProCore and other technology for keeping track of job progress and effective communication (FCC and Subcontractors)
• Subject matter expert for project and office administration software: Dropbox, DocuSign, ADP, ProCore etc.
• Demonstrate understanding of government contracts and processes
• Attend and document all necessary Job Progress meetings

Project Documentation & Compliance Management

• Submittals & RFIs: Formally process, log, and track Requests for Information (RFIs) and equipment submittals (e.g., HVAC units, switchgear, piping materials) between field crews, engineers, and general contractors.
• Closeout Packages: Assemble final Operation & Maintenance (O&M) manuals, warranty documentation, and as-built drawings for project handover.
• Subcontracts: Prepare subcontract agreements, track insurance certificates, verify licensing requirements, and ensure all compliance documents are current
• Purchase Orders (POs): Generate, issue, and track purchase orders for raw materials, conduit, piping, and fixtures based on project estimator takeoffs.
• Change Orders: Maintain the master change order log, ensuring all field-directed work is documented and submitted for approval.
• Job Cost: Ability to support Project Management team with job cost reporting interpretation
• Payment Applications: support project managers with review, coding, and organization

Communication

• Receive and follow instructions and communicate with co-workers, supervisors and subcontractors
• Provide clear verbal and written communication regarding all job-related work
• Active listening/comprehension to effectively respond to job-related scenarios (FCC & Subcontractors)
• Serve as a central point of contact for administrative project questions, document requests, and updates
• Communicates proactively with project teams and vendors to keep deliverables on schedule and resolve issues before they escalate
• Monitor upcoming projects for bid and inform Project Management team

Time & task management

• Stay on task when working on projects with or without supervision
• Complete assigned tasks with accuracy and efficiency by or before deadlines given
• Manages daily and weekly workflows efficiently through structured planning, organized documentation, and proactive deadline tracking
• Actively seeks out missing information from subcontractors, vendors, and internal teams to keep items moving
• Stays ahead of critical tasks by scheduling reminders, preparing documents early, and resolving issues before they escalate

Health & Safety expertise

• Complete OSHA 10 Certification
• Understand Occupational Safety and Health Administration (OSHA) standards
• Understand Interim Life Safety Measures (ILSM) Other job-related duties as assigned

We are an equal opportunity employer.

Women, minorities, veterans and individuals with

disabilities are encouraged to apply.