The Construction Project Accountant is responsible for supporting the financial administration, invoice processing, and job-cost accounting of construction projects. This position ensures project invoices and costs are accurately coded, properly documented, verified, and processed in a timely manner.
The Construction Project Accountant works closely with Project Managers, Field Engineers, Superintendents, vendors, subcontractors, and the Accounting team to maintain accurate project costs, resolve discrepancies, and support reliable project financial reporting.
Essential Duties and Responsibilities
- Receive, review, verify, and process invoices from vendors, suppliers, and subcontractors.
- Follow up with vendors and suppliers to obtain missing, outstanding, incomplete, or corrected invoices and supporting documentation.
- Accurately code invoices to the appropriate project, cost code, phase, general ledger account, and line item.
- Apply project costs to the appropriate line items to ensure accurate job-cost tracking and payment processing.
- Review and verify quantities, units, rates, pricing, and invoice amounts prior to approval.
- Compare invoices against purchase orders, contracts, delivery tickets, field documentation, and other supporting records to verify accuracy.
- Partner with Field Engineers, Project Managers, and Superintendents to verify quantities and resolve invoice, coding, or project-cost discrepancies.
- Identify and assist with resolving incorrect, duplicate, unsupported, or questionable project costs.
- Maintain accurate and organized electronic and/or physical project accounting and invoice documentation.
- Assist with monthly project accounting activities, including job-cost close, reconciliations, accruals, and project cost reporting.
- Provide Project Managers and project leadership with accurate job-cost information and assist with project financial questions.
- Communicate professionally and effectively with vendors, subcontractors, and internal teams regarding invoices, payment documentation, and discrepancies.
- Assist in identifying missing costs, unusual project expenses, cost variances, and potential budget concerns.
- Support the Accounting and Project Management teams with additional project financial analysis and reporting as needed.
- Perform other duties as assigned to support project and organizational objectives.
Education and Experience
Required
- Bachelor’s degree in Accounting, Finance, Business, or a related field.
- 0–5 years of experience in accounting, accounts payable, job costing, project accounting, or a related field.
- Strong attention to detail with a high level of accuracy.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects, invoices, priorities, and deadlines simultaneously.
- Proficiency with Microsoft Excel and Microsoft Office.
- Ability to communicate and work effectively with both accounting professionals and construction field personnel.
Preferred
- Previous construction or project accounting experience.
- Experience processing and reconciling vendor and subcontractor invoices.
- Familiarity with construction job costing, cost codes, purchase orders, contracts, and change orders.
- Experience using construction accounting, project management, or ERP software.
- Understanding of construction project documentation and field operations.
Knowledge, Skills, and Abilities
- Strong attention to detail and commitment to accuracy.
- Working knowledge of accounting principles and job-cost accounting.
- Ability to understand and apply construction cost codes and project financial information.
- Strong analytical and problem-solving skills.
- Ability to identify discrepancies and investigate project-cost issues.
- Strong organizational skills with the ability to prioritize competing deadlines.
- Effective professional communication with internal and external stakeholders.
- Ability to collaborate effectively with Accounting, Project Management, and field operations teams.
- Strong accountability, initiative, and follow-through.
- Ability to maintain accurate and organized financial records and supporting documentation.
Work Environment
This position operates in a professional office and construction project environment and requires regular interaction with accounting personnel, project management, field personnel, vendors, suppliers, and subcontractors.
The employee may occasionally be required to visit active project or construction areas and must follow all applicable company and site-specific safety requirements.
Success in This Role
Success in this position will be demonstrated through accurate and timely invoice processing, proper project and cost-code allocation, reliable quantity and documentation verification, organized financial records, timely resolution of discrepancies, and effective coordination with project and field personnel.
The successful Construction Project Accountant will help ensure project leadership has accurate, timely, and reliable financial information necessary to understand project costs, identify potential issues, and make informed decisions.